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Irene O’ Reilly
Employment Market: Information Technology, Telecommunications, Engineering
Employment Type: All Jobs
Availability: Immediate
Notice Period: None
Salary/Rate: To be discussed
Preferred Role: P.A./Secretarial, Associated Project Manager, Project
Coordinator/Administrator/Project Management/Project
Planner/Document Controller/Training Coordinator
Current Skill Set: Planning, Minutes, Risks and Issues, Autocad and Project
Management skills, EPM, Prince 2 and PMBOK knowledge
having worked with these methodologies.
Preferred Location(s): Fairly Flexible – Johannesburg, Midrand, Pretoria, Durban
Position Sought: Training Coordinator, Project Planning, Project coordination,
Project Administrator, Technical Assistant/Document Controller,
Junior Project Manager/Autocad and Executive PA, Risk
Management
Tel (Home): Currently unavailable
Tel (Mobile): 0783966099
Email Address: irenerosesa@yahoo.co.uk
Date of Birth: 14/12/1967
Street: P.O. Box 1987
City: Hartebeespoort
Postcode: 0216
Education: Matric and Secretarial college
Reasons for leaving End of contract for all positions
Driving License: Yes
Languages: English, Afrikaans
South African ID: 6712140032081
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Irene O’ Reilly
P.O. Box 1987
Hartebeespoort, 0216
Mobile: 0783966099
irenerosesa@yahoo.co.uk
_______________________________________________________________________
PROFILE
An energetic, motivated and highly dynamic P.A./Secretary and Project
Administrator/Coordinator/Planner with extensive experience helping
to radically improve existing projects, as well as proven success
delivering projects to exact client specification from conception right
through to delivery. Having worked my way up to been an Executive
PA to the Vice President of a company and into the Project
environment.
A proactive team player with a passion to deliver and extensive
reporting and technical skills, and the natural ability to define goals
and plan client solutions using clear precise terms
An innovative and resourceful professional, with an industrious work
ethic and proven ability to meet tight deadlines regardless of pressure.
CAREER AND ACHIEVEMENTS TO DATE
Feb 2016 – Aug 2016 Bytes Technology – Project Coordinator (Contract)
Responsibilities
• Timesheets
• Meeting minutes
• Booking of meetings
• Project Planning
Jan 2015 – Jan 2016 Harties Shuttle service – run my late husband’s business and sorted
out his estate whilst seeking work back in the corporate environment
and took a Sabbatical
Oct 2014 – Dec 2014 Training and Development Coordinator
Standard Bank (End of contract whilst someone was on sick
leave)
Responsibilities
• Coordinating of all the training to be done throughout the bank
and ensuring it had been loaded on the system - SABA
• Loaded of invoices and getting them to be approved and
sending them to finance for payment.
• Scheduling of Training
• Getting Processes into place
• Ordering of stationary
• Client Liasioning
• Working with the various vendors
• Organising of venues
• Ordering of Catering and ensuring that the rooms are set up
and catering requirements are delivered.
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Irene O’ Reilly
• Getting the Certificates out to the delegates
July ’12 – July 2014 Training Coordinator/Project Coordinator
Eskom – South Africa
Responsibilities
• Coordinating of all PMO Training
• Scheduling of training
• Organising of Training Venues Nationally in SA
• Organising of all the printing of the Training material
• Invoicing - Payment for all the venues – ensuring that it is
processed and following, up on the payments.
• Organising of the Couriers ensuring the training material is received
at all training venues Nation wide.
• Client Liasioning
• Packaging of material for the facilitators to collect and attendance
registers
• Send out all the invites for the training and do tracking on a daily
basis and email the tracking to the Project Coordinators
• Monthly Report to be presented to Senior Management.
• Assisting with the implementation of the PCM’s in a project
controlled environment.
• Marking of Assessments
Achievements
• Gained knowledge on the IT training environment and all the
processes and Procedures in all the different areas in Projects.
Aug ’12 – June 2013 Harties School Shuttle and Low GI Biscuit company
Reason for leaving: Having run my own business and decided that
I need a more Stable income as it is not generating enough income
and prefer to be in the corporate environment so have decided to
move back into the corporate world.
Responsibilities
• Run a Home Industry Business and also a Children’s school Shuttle
Service; - taking Children from school to home and to extra mural
activities.
• Client Liasioning
• Marketing the business
• Invoicing and Accounts
• Ensuring that customers are happy at all times.
• Administration
May ‘12 – July ’12 Had an operation and recovery period
Feb ‘12 – April ‘12 Project Coordinator
Sasol – South Africa
End of Contract
Responsibilities
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Irene O’ Reilly
• Minutes
• Loading Documents onto SharePoint
• Setting up meetings
• Meeting their Deliverables
• Supporting Project Managers and Programme Manager
• Typical Administration duties
• Timesheets and administration of timesheets
• Dashboards
• Right hand to the Project/Programme Manager on documentation,
administration and support duties
Sept 2011 – Nov 2011 Project Coordinator
Business Connextion – South Africa (ITO)
Working on the SAB Transition and Transformation Project
End of Contract
Responsibilities
• Minutes
• Loading Documents onto EPM and Work zone
• Setting up meetings
• Meeting there Deliverables
• Supporting Project Managers and Programme Manager
• Client Liasioning
• Having a lot of face to face contact with the client and going to the
clients site
• Typical Administration duties
• Timesheets and administration of timesheets
• Dashboards
• Right hand to the Project/Programme Manager on documentation,
• administration and support duties
• Step in and assist with Project Management Duties, when the Project
Manager is off-site
Achievements
• Gained a lot more knowledge in the IT Environment
Feb 2010 – July 2011 Project Coordinator/Planner/Jnr PM/Programme Coordinator
T-Systems – South Africa (Cross Functional Services and Help
Service Desk Projects for Transition and Transformation -
Eskom)- ITO
Feb 2011– June 2011 - AppCom Project (Cloud Computing)
Responsibilities
• Working with the Processing team on Itil V3
• Setting up of meetings and chairing all process meetings
• Weekly Report writing and Status reports with KPI’s
• MS Project – Planning
• Presentation for the project
• Taking minutes of meeting
• Meeting Deliverables
• Supporting the Project Manager and Programme Manager
• Admin for Project like sign off docs and ensuring all documents are
on Enterprise Project Management etc.
• Consolidate Change Request Approval and Quality Gates
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Irene O’ Reilly
• Collating Presentations for review
• Weekly management packs
• Timesheets and administration
Achievements
• Having learnt more about PMBok
• Running a small team of people to get a deliverable done
• Learning more about the IT environment
• Report writing – improvement
• Improvement on planning
• More in depth about project management
• Sitting in when PM was not available for meetings
• Learned about Cloud Computing
• Having gained a vast amount of Project Management Knowledge
• Learning about Risks in more detail and how to be a good PM
April 07 – June 09 Project Coordinator/Technical Assistant-Document
Controller/Cad Operator (Engineering)
Siemens – South Africa (Various Projects)
Responsibilities
• Issuing of all documentation/drawings to site/client
• Editing of documents
• Supporting/assisting the Project managers
• Taking minutes of meeting
• Assisting with writing of correspondence, claims, detailed claims
• Keeping of drawing/document register
• Input of electrical information including do drawings on Auto Cad
• Chasing up drawings from client and site in order to avoid delays
etc.
• Issuing of project plans to client/site and all other general Project
Admin
• Project Planning as well as development of master project plans
Achievements
• Gained more insight/experience into the Engineering environment
having worked on the Richardsbay Coal Terminal Project
• Learnt AutoCAD and Bentley and more about different Electrical
drawings.
• Studying the various parts of a project and construction/electrical
projects
• Having moved into various dept and gain experience in different
degrees and gained new knowledge.
March 06 – July 2006 Project Coordinator to the PMO Team
Microsoft – Reading UK
Responsibilities
• Supporting Pipeline (internal PMO program)
• Assisting with problems were necessary with the program
• Adding new users and deleting users
• Taking minutes of meetings
• Supporting the PMO share point home page
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Irene O’ Reilly
• Updating the share point site
• Contingent staff – doing interviews
• Communicating with the agents and management about new recruits
• Booking of meeting rooms and flights and adhoc admin duties.
Achievements
• Having gained knowledge on recruitment side of things
• Gained new knowledge on Project Server Web
• Utilised my Project Coordination skills
• Gained more experience in new areas.
Jan 03 – Sept 05 Project Coordinator/ Project Planner
CAH Project – South Africa
Responsibilities
• Planning for project and bring it all together
• Liaising with varies doctors and key people
• Chairing meetings with key staff
• Research
• Using project skills to plan a way forward
• Reviewing the website to monitor progress
Achievements
• Compiling all research
• Seeing the successful implementation of website
• Inform other medical practitioners of the condition
July 02 – Nov 02 Project Coordinator/ Project Planner
NTL Telecoms
Hook – Berkshire UK
Responsibilities
• Supporting and deputising for the project manager
• Managing a range of key projects
• Chairing meetings with key staff
• Ensuing correct planning and implementation of key projects
• Using project management tools to plan and track progress
• Liaison with clients and senior management
• Ensuring the timely provision of accurate reports
• Project Planning using ms project
• Tracking of jobs
• Gathering of information from team
• Touching on Costing - Budget
Achievements
• 100% accuracy of reports
• Championed implementation of successful CRM system
• Led a number of successful projects from identification to delivery
• Consistently surpassed all targets within deadline and budget
• Consistently delivered successful projects using best practice
standards
• Entrusted to represent company / project manager on key projects
• Achieved excellent customer relations with all clients
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Irene O’ Reilly
Nov 01 – April 02 Project Planner
Hays Commercial Services - Telecoms
Newbury UK
Responsibilities
• Planning projects and liaising with teams to project completion
• Using management tools to schedule and plan in detail
• Liaising with clients, senior management and the Board
• Analyse projects, suggest improvements, and implement solutions
• Business and technology analysis, and providing recommendations
• Planning on MS Project – Sole Project planner
• Tracking of all jobs
• Working to tight deadlines on plans with Directors and managers
• Planning of multiple projects.
Achievements
• Implemented successful new software
• Championed the implementation of successful new procedures
• 100% success rate in achieving goals and targets on time
• Recognised as key system support for users at all levels
• Developed and promoted adherence to best practice standards and
system usage, resulting in improved customer experience, billing
turnaround and production planning time.
• Planning plans to the exact requirement
June 01 – Oct 01 Project Coordinator/Planner
Managing Business Processes and Systems
Ealing Broadway UK ITO
Responsibilities
• Planning projects on MS Project and liaising with teams to project
completion
• Using management tools to schedule and plan in detail
• Liaising with suppliers
• Timesheet
• Change control and fault reporting
• Report Writing – (monthly and board)
• PowerPoint presentations
• Invoices and Purchase orders
• Tracking of all plans on MS Project
Aug 00 – May 01 Project Coordinator / Project Planner
IBM ITO – Waterloo, London, UK
Responsibilities
• Advising clients and offering support
• Supporting and deputising for the project manager
• Risk assessment and management
• Advising on IT & technical issues
• Attending meetings with senior management and advising on
progress
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Irene O’ Reilly
• Planning projects on MS Project and coordinating teams
• Ensuring all administration and documentation procedures adhered to
• Working closely with Programme manager on planning of
Multiple projects
• Touching on costing for projects
• Tracking of plans and to ensure that project is running smoothly and
to the tight deadline
Achievements
• Excellent audit record due to accurate adherence to standards
• Integral member of successful web project for key client
• Helped cement excellent client relationships
July 99 – June 00 IT Training & Project Coordinator
Slaughter & May
London, UK
Responsibilities
• Project planning on MS Project
• Coordinating and training on Atlas II Project
• Advising on IT and technical issues
• Organising liaison across departments
• Training and advising staff
• Highlighting the risks and issues from the project plans
• Tracking the plans and discussing with various team members
involved
• Assisting with the Migration on to the new system (MS OFFICE)
• Ensuring of all staff been trained onto the new system
• Monitor the number of workstations completed and provide stats
• Keeping a track of the work stations which need to be migrated and
which ones have not been done.
Achievements
• Integral member of successful Atlas II team
• Helped resolve several complex technical issues
• Gained experience in training staff
• Learning about Migration on a mass IT project
Jan 99 – June 99 Project Coordinator / Project Planner
Charles Schwab - Stockbrokers
London, UK
Responsibilities
• Advising on ‘Global $’ launch
• Helping to coordinate ‘Global $’ project
• Assisting the International Director
• Project planning and implementation of strategy
• Tracking of plans in MS Project
• Discussing plans with various senior staff and seeing that
project is running according to plan.
• Having international meetings to discuss plans and ways to
move forward when there were risks and issues.
Achievements
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Irene O’ Reilly
• 100% accuracy of reports
• Helped deliver project on time and under budget
1988 – 1998 Secretary/Executive P.A. to Directors and Vice President of
various Company’s
Finance sectors – ABN Armo Bank S.A., UBS Warburg, Cap
Gemini Earnest and Young, PWC - UK
Telecoms – BT Cellnet, Metromedia Fibre Optics - UK
Engineering and Construction- Railtrack - UK, Engineering
Management Services (Murray and Roberts) – South Africa
(Persetel – PA to Financial Manager – 1995-1997)
• Worked for various companies in South Africa and in the UK and
gained work experience working on various projects and other admin
roles in the telecoms, IT, Finance, Construction, Engineering sectors
and traveled abroad.
Achievements
Having started working as a Receptionist/Secretary and worked my
way up to been an Executive PA to a Vice President of a company and
then branching into the Project Environment and having worked as an
assistant Project Manager when the PM was not available.
EDUCATION
To 1986 Cambridge College (School)
Durban, RSA
• MATRIC
1987 Secretarial College - Secretarial Diploma
Goal: PMI – CAPM and to do Prince 2 and ITIL version 3 and to
complete Project Management course
2014 Completed Risk Management training course.
SKILLS
• Extensive project planning and coordination skills
Having knowledge on PMBok gaining knowledge
• Ability to manage multiple projects simultaneously
• Strong methodology and process management technology skills
• Expert technical knowledge
• Excellent verbal and written communication skills
• Strong interpersonal skills
• Strong analytical and problem solving skills
• Highly numerate with strong reporting skills
• Highly Computer Literate – to advanced level
• Worked in a Prince 2 Methodology environment
• Close out of Project
• Executive PA to Vice President of a American company
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Irene O’ Reilly
COMPUTER LITERACY
Lotus, Word Perfect 5.1 & 6, MS (Office to advanced level in the
various programmes) word for Windows, Excel (Advanced), Power
Point (Advanced), Freelance, Rightfax, Access, (railtrack - specifier)
Framework, Extensive MS Project used having been the sole Project
planner in various roles, E-mail Outlook and Internet and various data
input packages starting them up from scratch, Lotus Notes, Visio, Auto
Cad, Bentley, EPM and Sharepoint, SABA, Teamtrack, Cuda (SAP)
DATE OF BIRTH
• 14th
December 1967
HEALTH
• In excellent health
