CBSE_Std_IX_DataEntry_and_Keyboarding_Skills.ppt

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CB/IX/21228 Data Entry and Keyboarding Skills
Subject: IT(402)
Topic: Data Entry and Keyboarding Skills
Grade: IX

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Keyboard
• A Text-based input device
• Generally has more than 100 keys
• Each key corresponds to a symbol
• Some symbols require pressing and holding several keys
simultaneously or in a sequence.
• Allows entering alphabets, digits and symbols into the
computer.

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Types of Keys

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Types of Keys

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Types of Keys

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Types of Keys

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Keyboard
Numeric Pad
Numeric keys
Arrow Keys
Function keys
Enter Key

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Numeric keypad
It works in dual mode. One mode represents numbers while the other mode contains
various keys like arrow keys, page up, page down etc.
Numbers
(0-9)
Symbols
Decimal
point
Enter
Key

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Home keys
• Alphabets ASDF are home keys for the left hand.
• The home keys for the right hand ;(Semi-colon) LKJ
• The fingers are trained to make correct movement to
the other keys.
• Each finger returns to its home key after it has
depressed the corresponding key in any other row.

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Home keys

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Guide keys
• ‘F’ and ‘J’ are guide keys for the left and right
hand.
• These keys contain a small raised tangible mark
on them.
• It helps the touch typist place his fingers correctly
on the home keys.

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Typing and Deleting Text/Numbers
• To type or delete a text or number, do the following:

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Typing Capital letters
 Switch ON the Caps Lock by pressing the Key
before typing.
 A light will glow on the top right side of the keyboard.
This indicates that Caps Lock is on.
 To switch it off, tap on the Caps lock key before
typing.

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Typing Symbols and Sentences
• Press and hold the Shift key and then press the key
with the required symbol.
• There are two shift keys on the keyboard.
• The Shift key is used to access the top symbols that
are one of the keys with two characters.

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New lines or spaces between the paragraph
 The Enter or Return key is used to create new lines
and spaces between paragraphs.
 It is also used to authorize instructions asked for the
computer to perform.

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Guide for typing
 The cursor keys serve as a guide for typing.
 They can be used to move the position of the cursor.
 The cursor is the small downward line that flickers in a
sentence while typing.
 You can move the position of the cursor by clicking the position
with a mouse.

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Mouse Pointer
Mouse
Pointer
Mouse pointer
shows the
movement and
position of the
mouse.

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Wire
Right
Button
Scroll
Wheel
Left
Button

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Use Left
Click to
select an
item
Use Double
Click to start
a program or
open a file or
trigger an
action

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Use Right Click
to display a set
of commands or
available actions
Use the Scroll
wheel on the
mouse to move the
page on the screen
up or down

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Use Drag and Drop
to select and move
an item from one
location to another
Blocking is a way of
selecting text. It is
used to select text
that needs to be
edited or formatted.

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Typing Ergonomics
• Provides the logistic support for efficient and effective typewriting.
• They are important to attain and maintain accuracy and speed.
• Factors included in these are as given below:
 Sitting posture
 Position of hands
 Monitor placement
 Mouse and keyboard placement
 Chair and table placement
 Placement of matter to be typed.

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Sitting posture
While operating your computer keyboard, do the following:
 Sit straight
 Check your comfort and sitting position of the body.
 Touch the lower portion of your back to the lower portion of the backrest of the chair.
 Touch both the feet to the floor.

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Position of hands

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Monitor Placement
 Do not bend your neck while working on the monitor.
 Key the upper border of the screen at eye level.
 The distance of screen from the user depends on the size of the
screen
 Keep an approximate distance of about 60-65cms for a 17 inch
screen.

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Mouse and Keyboard Placement
 Keep the keyboard and mouse at an approximate
distance of 20 cms.
 It help in smooth and effortless operation of the
keyboard.
 Same height of keyboard, mouse and elbows helps
the users to work comfortably.

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Chair and Table Placement
• Adjust computer chair and table to an optimal height.
• The chair of the computer user must be supportive to his or her
lower back.
• Keyboard and vibrating devices such as printers should be on
separate tables.
• The computer tables should have separate space for your legs.

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Successful keyboarding tips
• Press the keys with feather touch and do not put undue
pressure
• Rest your fingers on Home row while typing.
• Allow your fingers to fall naturally on the keys so that each
rests on top of the next key along the same horizontal row.
• While typing, release the key immediately as soon as you
press it.

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 Do not look at the keyboard while practicing.
 Press the keys with equal intervals of time in rhythm.
 Press the keys only with the fingers allotted for them.
 While pressing the key, slowly pronounce the character on the
key.
 Do not take any mental stress while typing.
 Secure typing ergonomics.

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 Maintain patience if committed mistake at initial stage.
 Maintain a balance between speed and accuracy.
 To gain mastery of computer keyboard, undertake repeated
practice of typewriting words, sentences and figures without
looking at the keyboard.

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Touch Typing
Touch typing: placing eight fingers in a horizontal row along the
middle of the keyboard
It can be done using two hands or a single hand.
Rapid Typing Tutor is a software used to learn touch typing.
It is free of cost and can be customized to learn typing effectively
and efficiently.

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Rapid Typing Tutor
 Free and Open Source Software (FOSS)
 Designed to learn typing skills on the computer
 Learning to type is fun with the typing game included in Rapid
Typing Tutor.

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Rapid Tying Tutor
You can learn touch typing by performing the following special exercises:

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Touch Typing Rules
 The F,D,S,A and J,K,L,; represent the base position. Try
to return your fingers to the base position after each
keystroke.
 The left index finger is reserved for all red keys and the
right index finger is reserved for all green keys.
 Use the thumb to press the Space key.

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Touch Typing Rules
 The base position on the numeric pad is number 5 for middle finger,
4 for index finger and 6 for ring finger.
 Upper case letters and symbols on keys in the numbers row are
typed by one hand with little finger of other hand holding down the
shift key.
 Do not look at the keyboard. Try to locate the right key with your
fingers.

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Rapid Typing Tutor Interface
Keyboard
Lesson
Control
Panel
Text Panel
Taskbar

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Taskbar
Allows to set or change some basic options to start a
lesson (keyboard layout, level, lesson and background)
Three horizontal buttons
In the top right corner(Options, About and Help) can
display the corresponding dialogs
Three vertical buttons
It is used for switching between current lesson, user
statistics and Lesson Editor.

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Text panel
It is the area where the text to be typed is displayed
Lesson control panel
Includes controls to pause/resume the current lesson,
enable/disable the sounds and adjust the sound volume.
Keyboard
It is the virtual keyboard that will help to learn touch
typing with all 10 fingers.

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To Begin Lesson

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Lesson Control Panel

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Results Dialog Window
The Result Dialog Window consists of two tabs
Ratings
Errors
The results are based on the following parameters:
Overall skill level between Beginner and Champion
Words per minute
Characters per minute

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The Ratings Window

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The Ratings Window
Green letters denote right inputs
Yellow letters stand for right inputs exceeding
the acceptable timeframe.
Red letters denote wrong inputs within the
acceptable timeframe
Orange letters indicate wrong inputs that also
exceed the acceptable timeframe

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Error Window
• Error tab displays the detailed statistics for the current lesson.
• It displays the errors and delays percentage in graphical and
table view.

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Lesson Editor
Lesson Editor
It helps to add, insert, change and delete lessons, group them in
courses and review the corresponding metrics.

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Lesson Editor Window
Lesson Metrics
Taskbar
Text Panel
Toolbar

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Taskbar
It allows to select the keyboard layout and the level of the lesson
to edit
Toolbar
It includes Basic_lesson1 or lesson1 for inserting text.
Lesson Metrics
Displays the number and percentage of words, characters, spaces
and specific characters in the lesson.

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Navigation tree
Shows the existing courses and lesson hierarchy
Text Panel
An area where you can edit the text of the lesson
Keyboard
It is a virtual keyboard that highlights the characters used in the
currently selected lesson.

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CBSE_Std_IX_DataEntry_and_Keyboarding_Skills.ppt

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