Follow these step-by-step screenshots to prepare books of accounts at TaxSpanner.

1. Books of Accounts Platform
- By TaxSpanner.com

2. Tax Entity & GST Business Location

3. Multiple tax entities in a user account (uniquely identified by PAN) can be created

5. Click to create a business location
Tax entity created

7. Click to create multiple business locations (uniquely identified by GSTIN)
Business Location created

8. Chart of Accounts (COA)

9. The system maintains separate COA for each GSTIN, thereby
maintaining separate books of accounts for each GSTIN

10. User can add sub-accounts and create hierarchical levels under pre-defined accounts of COA

12. Sub-account added

13. User can hide/unhide the sub-accounts through settings to make his COA view shorter and cleaner

14. User can expand/collapse all sub-accounts to view the full tree structure of COA
Expanded View

15. Collapsed View

16. Opening Balance

17. In settings, you can enter the opening balances for all accounts and sub-accounts of balance sheet, except inventory

20. Opening balances reflecting in Chart of Accounts

21. Vouchers

22. ADD VOUCHER

23. Journal voucher can be added for any arbitrary transaction
impacting any set of accounts or sub-accounts in the COA

24. For ease of use, commonly used vouchers (receipt, payment,
sales, purchase, etc.) are available in the system

28. All Vouchers have been added
Voucher number is automatic with separate series for each voucher type
Scroll Down

30. Filter by Voucher Type

31. Invoices

32. Use the Invoices module to enter sale/purchase/sales return/purchase return invoices

37. All Invoices have been added

38. You will see the 1:1 mapping of an accounting voucher
being posted for every invoice that gets posted

41. Inventory

42. Use the Inventory module (sale or purchase invoice) to add new items to the inventory

43. Item master allows searching for HSN codes based on partial text

44. Item master allows mapping the inventory item to the 4 accounts in COA
(asset, sales, purchase, closing stock) in order to keep track of inventory
Fields have been automatically filled

48. Inventory valuation is done based on weighted average method

49. Reports

51. PNL and BS are always updated basis all the transactions/vouchers

54. Reports of debtors/creditors are also available

55. Trial balance is available as balances of COA

56. Voucher listing and search/sort facility is available

57. All transactions of an account can be viewed