Tally class 3

1. Introduction to Tally

2. LEARNING OBJECTIVES
 Tally Architecture
 Manual Accounting Vs Tally
 How to Open Tally
 Frequently Used Keys
 Screen Layout
 Gateway of Tally Layout
 Set up Phase
 Create Company

7. Tally is the market
leader in accounting
software for small to
medium sized
businesses!!

8. TALLY ARCHITECTURE

9. MANUAL ACCOUNTING
Setup Phase
• Books to be
used – Cash
Book, Bank
Book,
Journal,
Ledgers,
Purchase/
Sales
Register etc
Voucher Entry
Phase
• The user
must record
each
transaction in
relevant
books of
accounts
Posting of
entries to
ledger
• Entries to be
posted from
books of
original entry
to relevant
ledger
accounts
Prepare
Reports
• From the
ledger
accounts
draw up Trial
Balance,
Trading &
Profit and
Loss
Account,
Balance
Sheet and
any other
reports on
needed
basis.

10. TALLY ARCHITECTURE
Setup Phase
• Tally user
must create
company,
Users,
Accounts and
vouchers
Voucher Entry
Phase
• The user
must record
each
transaction
with
appropriate
vouchers
Linking
Vouchers to
Ledger A/cs
• Tally will
automatically
update
entries made
in different
vouchers to
the correct
Ledger A/cs.
Generate
Reports
• Tally will
automatically
generate
reports of
various types
such as
Balance
Sheet, Profit
and Loss A/c
and other
MIS reports.

11. MANUAL ACCOUNTS VS TALLY
Set up
• Manual – Relevant Books to be set up
• Tally - Create company, Users, Accounts and vouchers
Voucher
Entry
• Manual – Entry Passed in Relevant Books
• Tally - Record each transaction with appropriate vouchers
Posting
to
Ledger
• Manual – Posting needed from books of original entry to ledger
• Tally – Automatic Posting to ledger
Reports
• Manual – Compilation of trial balance, final accounts
and other reports are needed
• Tally – Automatic Generation of reports

12. HOW TO OPEN TALLY

13. OPEN & CLOSE TALLY– VIDEO

14. FREQUENTLY USED KEYS
• Accept the data/
select the date
Enter
• Quit from existing
screen, take out
the data typed in
a field
Esc
• Press the
function key on
the keyboard
Fn
• Press Alt &
function keys
together
Fn
• Press Ctrl &
function keys
simultaneously
Fn
• Position the
mouse pointer on
the item and
double-click the
mouse button/
press enter
Select

15. TALLY OVERVIEW

16. TALLY SCREEN LAYOUT (BEFORE CREATION
OF COMPANY)
Horizontal button bar Main Area
Button
Bar
Tally
Shortcu
ts
Functio
n Keys
Tally Information: Serial
Number, Server Details
Tally Version
Information Area – Company
name, date etc
Hot keys can be used for
selection
Provides the current path
Press Ctrl N to
invoke calculator

17. GATEWAY OF TALLY
Visible Once a Company is created
Set Up is done thorough
masters – includes creation,
viewing and alteration of
account and stock related
data
Actual recording of
transaction with help of
vouchers is done through this
tab
Not covered in basic tally
Helpful in viewing final
accounts and other reports
Exit from Tally

18. SETUP OF COMPANY

19. SETUP PHASE
Create
Company
Define
Security
Controls
Create
Groups
Create
Ledger
Accounts
Create
Voucher
Types

20. CREATE COMPANY - WHY
Basis of Tally Architecture
Company is the identification of the
business
One place to record and consolidate
all the business transactions
On consolidation, Reporting is made
feasible

21. COMPONENTS OF COMPANY CREATION
Name of the company – The Legally registered
name of the Organisation
Address – Permanent address where the business
is located
Statutory Compliance includes providing details of – Country
Currency
State
Pin code
Telephone
Mobile
Email

22. CURRENCY
Currency Symbol
Name of the currency
Number of Decimal Places
Symbol for Decimal Portion
Amounts to be shown in Millions –
International or Indian System of
Currency Representation
Once the country where the business operates is selected, the default
currency of the country in which the business operates are updated
The following are the
requirements for
currency field