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2. Completing a task is never a one man effort. It is often the result f
invaluable contribution of number of individuals in a direct or
an indirect manner that helps in a flying success.
I take this opportunity to express my deep sense of gratitude and
whole hearted thanks to my Guide Mr. OMPRAKASH for his
valuable guidance and encouragement through the work.
Finally, I wish to express my sincere thanks to my parents,
who never complained me about stealing their time.
3. INDEX
About TALLY
Version and features of tally
Creating A Company
Stock Group
Stock Item
Ledgers
Trial Balance
Books of account Reports
Cash Flow Statement
Fund flow statement
Bank Reconciliation Statement
Shortcut Keys
4. TALLY
• The undisputed king of all financial accounting packages
available in India.
• Capable of handling all kind of transaction.
• For Its use- neither need to learn new accounting methods nor
should change existing style of handling accounts.
• The information can be fed as well retrieved at random and all
human errors can be corrected.
• A post transaction system - follows the traditional methods of
accounting, that is, the payment is first made on the basis of
existing accounting methods (i.e., against a voucher or a cash
bill) and that information is fed into the Tally.
• Covers a wide area - can be used by the owner, financial
controller, accountant, manager or an auditor
• Is both accurate and convenient to use even if you are not well
versed with the accounting, you can still use and at the same
time become known to accounting methods
5. • 4.5 : DOS based, Accounts only.
• 5.4 : Window based accounts with inventory.
• 6.3 : 5.4 with online finalization,
auditing and import & export feature.
• 7.2 : 6.3 with VAT, TDS and service tax.
• 8.1 : 7.2 with FBT and excise duty.
• 9.0 : 8.1 with Payroll system, multi
language and extra formatting feature.
• ERP 9: Access Remote Server Login
6. Other Features of Tally
• Excellent Backup Provisions
• Easy exit to operating system
• Unencrypted files: owner freely carry the data
in his person
• Based on solid accounting theories and
practices
• Mode of data exchange through extensible
markup language (XML)
• An exhaustive list of fields
7. • Create Company
• Master Creation : ledgers and vouchers
creation
• Transaction : entry of voucher
• Reports : auto created by tally
• Import : data import from excel to tally
10. Make the necessary selections and
accept them. The prime differences are
the use of terms like VAT in Europe and
Sales Tax in Asia and America.
11. • Company Information Menu
• The right half of the Gateway
of Tally area displays the
company info. Menu
• This menu has following
three options:
· Select Company
· Create Company
· Quit
Creating a New Company
In order to create a new
company for accounting
following screen will appear
:
12. Fields
• Name
• Mailing name,
address
• Email address
• Income tax number,
sales tax number
local/interstate)
• Currency symbol
• Maintain (accounts
only/inventory
only/both)
• Financial year
• Books beginning
from
• Tally vault password
• Security control
• Base currency
information
• Accept/reject
13. (i) Go to Gateway of tally > press Alt+ F3
> Company Info. > Select Company
14. SHUT A COMPANY
“Shut a company” means to
unload it. It does not mean that you
have deleted it. Simply select it
again to load and work on it again.
For Shutting the Company use the
Shut button from the button bar or
press [ALT + F1].
15. (i) Go to Gateway of tally >
press Alt+ F3 > Company
Info. > Alter company
(ii) Select the required
company for any kind of
alteration
(iii) After modification ,
press Enter to accept.
16. • you have to setup an accounting
chart for the company.
Creating Master Accounts
You can create master for both
accounts and inventory by
providing information regarding
both accounts and inventory. We
will start from creating account
masters.
• Account Information
In order to work on the master of
accounts of a company, first
activate the desired company then
Gateway of Tally menu appear on
the screen
19. • Group
During manual
accounting the accounts
(ledger) are grouped
upon preparation of Trial
Balance to prepare Profit
& Loss account and
Balance Sheet which
reflect the final accounts
of the company. In tally
the concept remains
analogous. Following
screen will appears when
you select Group option.
21. Multiple group option : The sub group will
automatically adopt the features of their parent group
including those specified in advanced mode. if there is any
changes for an individual group to have to select single
group option.
22. • Based on common feature, all your stock
items can be classified into stock groups.
Stock Item
Stock items are the actual items in stock.
This is lowest level of information about
your inventory. Each item that is required
to be accounted for, need to be created.
You can then account for the issues and
receipts of each item.
Voucher Types
This option allows you to create additional
voucher types or alter the existing ones.
The procedure is exactly identical to the
voucher type functions that we discussed
in ‘Account Info.’ Menu.
Units of Measure
This option is used to specify the various
units of measure you use to specify the
quantities of stock items.
23. LEDGERS
• Means you can create,
display, alter single and
multiple account groups.
¨ Ledger
The next option after
group in Account info
menu is Ledger
• In this menu you can
create, display and alter
single and multiple ledger
accounts.
24.
25. All accounts from the last year’s balance sheet can be created
under the respective head’s and their opening balances can be
entered.
28. TALLY VOUCHERS
• A voucher is a primary
document for recording
all financial
transactions.
• Recording and analyzing
are easy for different
types of transactions.
29. Contra Voucher Payments Voucher Receipt Voucher Journal Voucher
Sales Voucher Purchase Voucher Physical Stock Journal Stock Journal
Voucher Types
TYPES OF VOUCHERS
Tally is pre-programmed with a variety of accounting vouchers,
each designed to perform a different job. A voucher entry is a
primary document for recording all financial transactions. Recording
and analysis are easy for different types of transactions because tally
provides 16 different predefined voucher formats.
30.
31. • Voucher Entry in tally is the most
visited area by the user and is key
to all business information.
• A voucher (also called a journal) is
a document containing the details
of transaction.
• For every transaction, you enter a
voucher in Tally.
• The voucher entry option at the
Gateway of Tally enables you to
make your day-to-day entries.
• On the left hand side of the screen
a menu will display, from which you
can change type of voucher.
32. Party's A/c Name
• Order No
Give the supplier's name. Type in the
same manner as voucher entry and select
from list of Ledger Accounts. Use [alt]+[C]
to create a new account.
The voucher number can be
treated as your Purchase Order
number. You may configure the
voucher type through Acct. Info—
>Voucher Types to set prefixes
and suffixes for Purchase Orders.
This particular Order No. field is
an additional field to record order
number if different from the
voucher number.
33. Name of the item
• Due On
Give the name of the stock item
for which the order is to be
placed. Once the name is given
the Item Allocations sub-screen
pops-up that needs to be filled
in.
The due date for delivery of the
item. This will enable monitoring of
outstanding deliveries. The order
can be split for delivery on different
dates.
34.
35. •It gives the balances for the each day for the voucher type has
been selected.
37. Tally - Books of Accounts
REPORTS
• Profit & loss statement
• Balance sheet
• Cash flow statement
• Fund flow statement
• Ratio analysis
38. •From profit and loss account we can know the profit and loss during
the year
39.
40.
41. Ratio analysis is useful for management in the decision
making process. We can even analyze different outstanding
of parties using receivable turnover ratio etc.
42. Cash and fund flow statement help management in the decision
making process.
43.
44. BANK RECONCILIATION
STATEMENT
• This statement is prepared to avoid the difference between Pass
Book and Bank Book.
Short cut for
Bank Reconciliation
Statement
46. SHORTCUT KEYS
F1 Select Company Alt+F10 Physical Stock
Alt+F1 Shut Company F11 Features
F2 Date (To Change) F12 Configure
Settings
Alt+F2 Period (To change) Alt+F1 Detail
F3 Company F9 Inventory Reports
Alt+F3 Company Info F10 Accounting Reports
F4 Contra F6 For Display of B/P
and B/R Report
F5 Payment F8 Other Reports
F6 Receipt Alt+F12 Range
F7 Journal Alt+F5 Quarrel
F8 Sales Alt+F10 Physical Stock
F9 Purchase
F10 Memos
