This document provides a summary of Aya Muhamed Wajdi's qualifications and experience in event planning and management. It includes her contact information and outlines her professional experience managing events and projects for various companies in Qatar. Her background demonstrates strong skills in project management, budgeting, vendor negotiation, and ensuring events are delivered on time and on budget. She possesses excellent communication abilities and experience in roles with increasing responsibility overseeing all aspects of event planning and operations.

1. Aya Muhamed Wajdi
Qatar, Doha
+974 66272850
ayawajdii@hotmail.com / qa.linkedin.com/pub/aya-muhamed-wajdi/34/40/347/
PROFILE
High energy background in fast-paced corporate event planning, promotion, and media relations/production.
Possess outstanding communication skills, superior presentation abilities, a passion for excellence, and a
contagious enthusiasm. Tenacious and resourceful; will work any hours necessary and will always find a way to
get project done on time/on budget.
KEY ACHIEVEMENTS
 Conducted research to identify new opportunities for bringing about innovation in events.
 Dealt successfully with one of the biggest venues in the Middle East which is the Qatar National
Convention Centre as a supplier.
 Discussed specific requirements and expectations concerning the event with clients.
 Managed and developed a strategic plan of action to ensure that the cost of the event remains under
the pre-determined budget.
 Searched and negotiated suitable venues or locations as per the requirement and budgetary
constraints of client.
 Carried out all the functions as per legal guidelines and regulations.
 Worked on determining a suitable layout and theme for the event as per client’s specifications.
 Facilitated communication with professionals, including venue management, stand designers,
caterers, contractors and equipment rentals to ensure efficient running of an event.
 Trained new and existing staff prior to the event so that all operations and duties were executed
smoothly and as per clients’ guidelines.

2. 2
EMPLOYMENT EXPERIENCE
Operations Manager, Showforce Events Management & Services - Qatar April 2014 - March 2015
 Manage and control event expenditures within agreed budget.
 Procure all necessary event permits and sanctions.
 Coordinate and manage events within guidelines established.
 Analyze event operations and prepare and implement recommendations for
improving operational efficiencies within the events.
 Identify secure bids and contract event vendors.
 Coordinate the on-site event environment.
 Oversee coordination of travel and housing for event staff for out of town events.
 Manage transportation of equipment and supplies to event locations.
 Manage the acquisition of additional supplies and equipment.
 Conduct office management tasks.
 Ensure safety regulations are adhered to.
 Implement measure to provide motivation for employees
 Oversee customer service departments and assess that they are meeting customer satisfaction goals.
 Communicate information to the departments filtered for management.
 Review customer reviews and customer related statistics.
Events Project Manager, Showforce Events Management & Services - Qatar January 2014 - March 2015
 Managing a project team to deliver successful projects.
 Project costing and budget management.
 Effective supplier management.
 Bringing together the full team across projects.
 Logistics, technical and production services.
 Leading project review meetings/debriefs.
 Working alongside the PD and PM on large projects.
 Working on pitches and tenders alongside the Account Team as a specialist in project
management/delivery.
 Coaching and mentoring on project management.
 Overseeing projects.
Events Booking Coordinator, Showforce Events Management & Services - Qatar September 2013
- March 2014
 Establish contact with new candidates, interview, obtain correct documentation, assess for role
suitability and register on CRM.
 Adhere to structure and processes throughout the lifecycle of a project and operate accordingly.
 Develop an understanding of the Clients’ need and manage them through to delivery
 Take event briefs and deliver proposals.
 Prepare realistic budgets and schedules.
 Develop a strong understanding of cost versus pay rates for each different role in the Events portfolio.
 Create a backup/emergency contact list for each project in case of staff cancellations.
 Source new clients, arrange and attend meetings to generate new business and manage relationships
accordingly.
 Attend events to supervise the event teams on site.
 Perform site visits as required to ensure client relations and standards are maintained.

3.  Update Client and Candidate records on CRM ensuring current information at all times.
 Complete Daily and Weekly reports.
 Evangelize about Showforce using social networking and media such as Facebook, LinkedIn etc, and
any other avenue available, to source new candidates and to ensure an adequate pipeline to deliver
projects.
 Obtain feedback after each event and record for future reference.
 Handle complaints in line with company procedures to ensure continued good relationships with all
clients.
 Oversee accreditation for events as required.
 Manage and develop existing Client relationships to increase revenue and profits.
 Liaise with the Business Development Director to establish and achieve ideas to reach new clients.
 Assist Finance with reconciliation of timesheets and payroll where necessary.
 Attend relevant trade exhibitions, networking events and training courses to ensure current
understanding of industry news and trends.
 Assist with general office management duties including coordination of flights, hotels and local
transport.
 Assist the Senior Management with any additional task as reasonably requested.
PA to Chairman, Showforce Events Management & Services - Qatar January 2013 - October 2013
 Managing and maintaining The Chairman’s Qatar diary.
 Arranged the travel for the staff.
 Communicating with clients.
 Managing office records.
 Secretarial duties.
 Accounting duties.
 HR and event staff delivery.
Video Tech B Grade / SIS Tech C Grade, Showforce Events Management & Services - Qatar
February 2012 – January 2013
 Setting up and operating large projectors including Christie and Barco XLM range with blending,
warping capabilities, programming and show operation of graphic switchers including Barco Screen
Pro 2 and Diventix 2. Knowledge of setting up laptops and PC’s, MAC and Comfort Monitors via MM
and SM Fibre.
Marketing & Aviation Supervisor, Maxim Tours - Egypt June 2011 - October 2011
 Make and confirm travel arrangements for clients.
 Prepare and sell tickets to customers.
Counter Agent / Air Ticketing Officer, Delta Airlines GSA - Egypt May 2010 - June 2011
 Make and confirm travel arrangements for clients.
 Prepare and sell tickets to customers.
 Answer customer questions and may check baggage, examine visas or passports (if the passenger is
traveling to a foreign country).
 Ensure passenger seating, and direct passengers to the proper boarding areas.
 Serving flights from / to the US & Canada
EDUCATION
 The American University in Cairo (2013)

4. 4
Diploma, Human Resources Management/Personal Administration.
 International Airline Ticketing Academy (2012)
Diploma, Airline reservations/Marketing/Fares/Amadeus
 Ain Shams University (2010)
Bachelor, Egyptian Archaeology
 Nozha Language Schools (2005)
PROFESSIONAL
 Health & Safety Training.
 First Aid Training.
SKILL SETS
 Proactive problem solver who is good at thinking “out of the box”
 Proven team player who works well alone, with little or no supervision, or as part of a group.
 Persuasive communicator with strong listening, writing, and verbal skills.
 Proven customer service professional with a desire to help others as a patient advocate.
REFRENCES FURNISHED UPON REQUEST