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Ensuring client satisfaction in the midst of going global HDI IV Help Desk Forum Ray Coyle Insert photo here
Global Service Desk Overview
Team Excellence Award  External Support EDS received the prestigious Team Excellence Award at Help Desk Institute 2008 Annual Conference honoring EDS as the company with the most enhanced image of the support services profession by setting and achieving the highest standards of excellence in customer support.
Facts and Figures 1 8 ,[object Object],4 ,[object Object],200,000 3,358 ,[object Object],[object Object],2.5 ,[object Object],[object Object]
page   • Service Desk Locations January 2007– 24 Locations Oshawa, Canada Cyberjaya, Malaysia Mumbai, India Sao Paulo, Brazil Mexico City, Mexico Budapest, Hungary Copenhagen, Denmark Mechelen, Belgium Buenos Aires, Argentina,  Auckland, New Zealand Dayton, OH United States Winchester, KY United States Lansing, MI United States Izmir  Turkey Barcelona, Spain Azumbjua, Portugal Russelsheim, Germany Peterlee, Great Britain Rayong, Thailand Bogato, Colombia Venezuela Arica, Chile Ecuador Bari, Italy
page   • June 2008– 8 Locations Service Desk Locations Cyberjaya, Malaysia Mumbai, India Sao Paulo, Brazil Budapest, Hungary Mechelen, Belgium Buenos Aires, Argentina,  Lansing, MI United States Seoul, South Korea
Global Delivery Components Inventory Database Request / Incident Database ITIL Framework Quality Management (ISO 9001:2000) Knowledge Management System Services and Procurement Catalog Channels Remote Desktop Management Agreement and Service Levels ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Common Global  Components with a Personalized “ Front End” Regions and Business Units Portal Interface ACD Platform Specialized Agents Languages
Global Service Model ,[object Object],[object Object],[object Object],[object Object]
Service Desk Focus Areas - ITIL
ITIL:  “Making IT real”:  End-To-End ,[object Object],End-to-End ticket management must be agreed upon globally and documented.
Incident End-to-End Ticket Management Business Process Operations Work Standards Receive ,[object Object],[object Object],Incident Management ,[object Object],[object Object],[object Object],[object Object],[object Object],Manage ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Close ,[object Object],[object Object],[object Object],[object Object],Exceptions Additional Support Documentation ,[object Object],[object Object],[object Object],Contacts ,[object Object],[object Object],[object Object],Addendum ,[object Object],[object Object],[object Object],[object Object],[object Object]
Global Service Desk Organization Global Service Desk Leader Knowledge Management New Service Integration & Training SLM Reporting & Technology Business Process Delivery (Incident & IMAC) CSI & Quality Management Global Delivery Global Support Functions North America Leader EMEA Leader LAAM Leader AP Leader
Global Service Desk Support Roles ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Knowledgebase (EKMS) Service Level Mgt & Reporting Training Technology Incident Process Delivery New Service Integration CSI & QMS IMAC Process Delivery ,[object Object]
Metrics and Measurement
Global/Regional Monthly Metric Performance REGION Average Monthly Offered Call Volume Average Speed to Answer Abandon Rate Average Talk Time  (mm:ss) Customer Satisfaction  (5 point scale, 5 high  or  % satisfied = score 4 or 5) First Contact Resolution (without carve-outs) First Contact Resolution (with carve-outs) Expected Minimum n/a n/a 40 n/a 4.50% 5.00% n/a n/a 4.25 4.00 n/a n/a 80.00% 75.00% North America 80,000 16 sec. 2.8% 8:00 4.8 61% 92% Europe 16,000 18 sec. 3.5% 5:40 4.9 41% 83% Latin America 16,000 8 sec. 2.9% 7:00 4.7 58% 89% Asia Pacific 6,000 11 sec. 3.6% 8:00 4.7 58% 90% GLOBAL 118,000 15 sec. 2.9% 7:30 4.8 57% 91%
Reporting Service Desk Operations Dashboard – Summary View Click here to open the current version of the  Global SvD Operations Dashboard  on Global Visualization. Sample Report EMEA DIV/ON EMEA DIV/ON EMEA EMEA DIV/ON DIV/ON DIV/ON EMEA EMEA DIV/ON DIV/ON EMEA Ven 1 Ven 2 Ven 4 Ven 3 Ven 6 EMEA EMEA EMEA
Reporting Service Desk Operations Dashboard – Detail View Click here to open the current version of the  Global SvD Operations Dashboard  on Global Visualization. Sample Report DIV/ON EMEA DIV/ON EMEA
Reporting Service Desk Operations Dashboard – Top 10 Report Click here to open the current version of the  Global SvD Operations Dashboard  on Global Visualization. Sample Report
Tools & Technology
Service Desk Technology ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Enterprise Knowledge Management System ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Global Process
Command Center Expanding Our Capabilities Finalized GTACC process that is now being used as a blueprint for the other regions. The GCC will still serve as the central point for reported GTACC issues  Communication and BB processes implemented across client divisions Responsible for zero misses on Emergency ID suspend metric Implemented pro-active ECM monitoring and alerts to the Service Desk Command Center Global Technical Assistance Contact Center
[object Object],[object Object],[object Object],Customer Satisfaction
Customer Satisfaction Performance
Quality Monitoring ,[object Object],[object Object],[object Object],[object Object]
Quality Monitoring
Process Reporting
Top 5 by Process Area
Top 5 by Process Area – Product breakout
Phone Calls by Site (example) DIV/ON NA EMEA
Training ,[object Object],[object Object],[object Object]
Agent Communications ,[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Quality Management System (QMS/ISO)
Customer Compliment Board The Global Service Desk received several hundred customer compliments in the 2007 year.  “ I just wanted to let you know that Tamara was wonderful to work with, and that it’s people like her that help to make EDS such a great company.” “ Katrina went above and beyond the call of duty … in an era of endless phone menus and dead ends, it was wonderful to encounter a diligent, competent, and friendly individual.” “ Abdul fixed my problem and in addition showed me a way to format my document for superior viewing and printing. I am very pleased to have had the experience of his help and support on my issue and commend his effort.” “ Even after-hours, she called me from her home to get things done. It is great to have someone go the extra mile and I wanted you to know that Sandy is one of the special people.” “ In my many years as an employee and now a retired traveling contract employee, I have never had better service or response.” “ Deborah was the most superlative professional agent I have ever spoken to in my 7 years with the company. ”
Global Process Standardization ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Lessons Learned:  Global ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Lessons Learned:  Incident Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Lessons Learned:  Request Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Service Desks Focus on Incident Prevention Reactive Stage Transition Stage Strategic Stage ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
EDS 5400 Legacy Drive Plano, TX  75024 Prepared by Ray Coyle, EDS Global Service Desk eds.com EDS and the EDS logo are registered trademarks of Electronic Data Systems Corporation. EDS is an equal opportunity employer and values the diversity of its people.  © 2007 Electronic Data Systems Corporation.  All rights reserved.

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Aug2008 Eds Presentation

  • 1. Ensuring client satisfaction in the midst of going global HDI IV Help Desk Forum Ray Coyle Insert photo here
  • 3. Team Excellence Award External Support EDS received the prestigious Team Excellence Award at Help Desk Institute 2008 Annual Conference honoring EDS as the company with the most enhanced image of the support services profession by setting and achieving the highest standards of excellence in customer support.
  • 4.
  • 5. page • Service Desk Locations January 2007– 24 Locations Oshawa, Canada Cyberjaya, Malaysia Mumbai, India Sao Paulo, Brazil Mexico City, Mexico Budapest, Hungary Copenhagen, Denmark Mechelen, Belgium Buenos Aires, Argentina, Auckland, New Zealand Dayton, OH United States Winchester, KY United States Lansing, MI United States Izmir Turkey Barcelona, Spain Azumbjua, Portugal Russelsheim, Germany Peterlee, Great Britain Rayong, Thailand Bogato, Colombia Venezuela Arica, Chile Ecuador Bari, Italy
  • 6. page • June 2008– 8 Locations Service Desk Locations Cyberjaya, Malaysia Mumbai, India Sao Paulo, Brazil Budapest, Hungary Mechelen, Belgium Buenos Aires, Argentina, Lansing, MI United States Seoul, South Korea
  • 7.
  • 8.
  • 9. Service Desk Focus Areas - ITIL
  • 10.
  • 11.
  • 12. Global Service Desk Organization Global Service Desk Leader Knowledge Management New Service Integration & Training SLM Reporting & Technology Business Process Delivery (Incident & IMAC) CSI & Quality Management Global Delivery Global Support Functions North America Leader EMEA Leader LAAM Leader AP Leader
  • 13.
  • 15. Global/Regional Monthly Metric Performance REGION Average Monthly Offered Call Volume Average Speed to Answer Abandon Rate Average Talk Time (mm:ss) Customer Satisfaction (5 point scale, 5 high or % satisfied = score 4 or 5) First Contact Resolution (without carve-outs) First Contact Resolution (with carve-outs) Expected Minimum n/a n/a 40 n/a 4.50% 5.00% n/a n/a 4.25 4.00 n/a n/a 80.00% 75.00% North America 80,000 16 sec. 2.8% 8:00 4.8 61% 92% Europe 16,000 18 sec. 3.5% 5:40 4.9 41% 83% Latin America 16,000 8 sec. 2.9% 7:00 4.7 58% 89% Asia Pacific 6,000 11 sec. 3.6% 8:00 4.7 58% 90% GLOBAL 118,000 15 sec. 2.9% 7:30 4.8 57% 91%
  • 16. Reporting Service Desk Operations Dashboard – Summary View Click here to open the current version of the Global SvD Operations Dashboard on Global Visualization. Sample Report EMEA DIV/ON EMEA DIV/ON EMEA EMEA DIV/ON DIV/ON DIV/ON EMEA EMEA DIV/ON DIV/ON EMEA Ven 1 Ven 2 Ven 4 Ven 3 Ven 6 EMEA EMEA EMEA
  • 17. Reporting Service Desk Operations Dashboard – Detail View Click here to open the current version of the Global SvD Operations Dashboard on Global Visualization. Sample Report DIV/ON EMEA DIV/ON EMEA
  • 18. Reporting Service Desk Operations Dashboard – Top 10 Report Click here to open the current version of the Global SvD Operations Dashboard on Global Visualization. Sample Report
  • 20.
  • 21.
  • 23. Command Center Expanding Our Capabilities Finalized GTACC process that is now being used as a blueprint for the other regions. The GCC will still serve as the central point for reported GTACC issues Communication and BB processes implemented across client divisions Responsible for zero misses on Emergency ID suspend metric Implemented pro-active ECM monitoring and alerts to the Service Desk Command Center Global Technical Assistance Contact Center
  • 24.
  • 26.
  • 29. Top 5 by Process Area
  • 30. Top 5 by Process Area – Product breakout
  • 31. Phone Calls by Site (example) DIV/ON NA EMEA
  • 32.
  • 33.
  • 34.
  • 35. Customer Compliment Board The Global Service Desk received several hundred customer compliments in the 2007 year. “ I just wanted to let you know that Tamara was wonderful to work with, and that it’s people like her that help to make EDS such a great company.” “ Katrina went above and beyond the call of duty … in an era of endless phone menus and dead ends, it was wonderful to encounter a diligent, competent, and friendly individual.” “ Abdul fixed my problem and in addition showed me a way to format my document for superior viewing and printing. I am very pleased to have had the experience of his help and support on my issue and commend his effort.” “ Even after-hours, she called me from her home to get things done. It is great to have someone go the extra mile and I wanted you to know that Sandy is one of the special people.” “ In my many years as an employee and now a retired traveling contract employee, I have never had better service or response.” “ Deborah was the most superlative professional agent I have ever spoken to in my 7 years with the company. ”
  • 36.
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  • 40.
  • 41. EDS 5400 Legacy Drive Plano, TX 75024 Prepared by Ray Coyle, EDS Global Service Desk eds.com EDS and the EDS logo are registered trademarks of Electronic Data Systems Corporation. EDS is an equal opportunity employer and values the diversity of its people. © 2007 Electronic Data Systems Corporation. All rights reserved.