2. Ask yourself:
Who am I communicating with?
What is my relationship to the recipient/listener?
Why am I communicating?
teacher
professor
job application
etc.
be formal?
Audience, purpose, tone/style
3. a close friend may expect,
✓ ‘Hey Dave, what’s up?,’
but not
✕ ‘Dear Mr. Smith,’
For example, when sending an email…
your professor may expect,
✓ ‘Dear Dr. Park’,
but not
✕ ‘Hey Doc,’
Your granny may expect,
✓ ‘Hello Grandma,’
but not
✕ ‘Yo Yo Yo, Granny!’
Who am I communicating with?
Whatis my relationship to the recipient/listener?
Why am I communicating?
4. Name: DongMin Kim
Reason for missing class
Class Name: Ricky
Visited hometown.
Battery on cell phone died so alarm on phone
did not go off in the morning. Woke up late.
Rushed to the bus stop without eating
breakfast but missed the early bus.
To: David Jones (his English teacher)
Class: Advanced conversation
Student I.D
E-mail purpose:
200811111
To explain absence from class
Include:
1. An appropriate salutation
2. A sentence or two identifying who you are
2. An explanation of the purpose of the e-mail
3. The main content/message (body) of the e-mail
4. A suitable closing
5. A signature
Task 1 – write an apology email
5. Subject: Hi Mr. Steve
Hi Mr. David.
Hello, my name is Sumin Park. My student I.D number is 200811111. My class
name is Sumin Park.
I visited my hometown this weekend as I hadn’t been home for a long
time. Unfortunately the battery on my cell phone died and so my alarm
did not go off. I woke up late, and although I rushed to the station I
missed the early bus.
Sorry. I love you.
Thank you for reading my e-mail.
Park Sumin
This long explanation is not
necessary. In an e-mail you
should be clear and concise
Email purpose, and class is missing
Class name is same as actual name
Bad example
6. Subject: Absence From Class
Dear Mr. Jones, / Dear David,
My name is DongMin Kim from your advanced conversation class. My student
I.D number is 200811111. My class name is Ricky. I am writing to apologize for
being absent from class on Monday.
I visited my hometown and unfortunately could return to Ansan on time.
If there is anything I need to catch up on please let me know.
Sorry once again,
Yours sincerely, / Sincerely, / Regards,
DongMin Kim
Good example
7. Include:
1. An appropriate salutation
2. A sentence or two identifying who you are
2. An explanation of the purpose of the e-mail
3. The main content/message (body) of the e-mail
4. A suitable closing
5. A signature
Name: Sumin Park
Details
Original meeting date – Mon 11th
Need to return to hometown
Grandmother is sick
Parents took her to hospital, and she is very u
nwell
She is 93 years old next week
Wants to re-schedule to Tues 12th
To: Steve Smith (his English teacher)
Class: Intermediate humanities class
Student I.D
E-mail purpose:
200811111
To reschedule appointment
Task 2 – re-schedule an appointment
8. Subject: Re-schedule appointment
Dear Mr. Smith, / Dear Steve,
My name is Sumin Park from your business/economics low level class. My
student I.D number is 200811111. This e-mail is to let you know that I will not
be able to attend our scheduled meeting on Monday the 11th.
I will be returning to my hometown and, unfortunately, will not be back in
time to attend. I wonder if we could re-schedule to Tuesday the 12th instead.
I apologize for any inconvenience caused.
Yours sincerely, / Sincerely, / Regards,
Sumin Park
Good example
9. • Full name
• Major (and minor?)
• Name of University and
year of graduation (if applicable)
• Phone number
• E-mail address
Thank you Arthur!
Adding a ‘signature file’
11. Adding a “signature file”
Kim SuBin
Hanyang University ERICA Campus
Mechanical Engineering
Cell: 010-0000-0000
subinkim@hanmail.net
Tips
- keep it concise
- include only 1 email address
- make it look neat and tidy
- bold your name
- make it look professional
12. The new semester has just begun and you have decided to send
an e-mail to your foreign professor briefly introducing yourself.
A few ideas for what you might include are:
• what your major is,
• a comment on last semester’s positive experiences in EC2
• academic plans for the coming semester,
• what you are looking forward to most in this class,
• areas in English where you like to improve/strengthen
• preparing for internship etc.
Assignment 1 Instructions
13. Instructions
Your e-mail should be formal, well structured, and
appropriate.
Do not write things like:
✕ “I love puppies and kittens,”
✕ “I love sleeping,”
✕ “There are four people in my family,”
Similarly, you should not write about:
✕ Your love of chicken and beer
✕ Your cute girlfriend
✕ Your favorite soccer team
I am not a professor (Dr). As we
have known each other for a few
weeks now, I am comfortable if
you start your e-mail:
Dear Mike,
14. • Send your email to michaeljamessatterthwaite@gmail.com by the
submission date
• Also, print the email and submit it in class to Mike.
• Use a sensible font and font size. Presentation is part of the grade.
• The body section (self-introduction) should be 80-100 words
• Write an appropriate email subject
• Include a professional looking signature file
Good Luck!
Finally,
