This document provides assessments for the BSB51107 Diploma of Management qualification. It includes 3 assessment tasks to complete the BSBCUS501C Manage quality customer service unit of competency. Assessment Task A involves developing a customer service plan. Task B consists of 2 role-plays, one for handling customer complaints and one for managing team performance. Task C focuses on developing strategies to monitor and improve customer service, including setting KPIs, a customer feedback questionnaire, and a report with recommendations.

1. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
COMPLETE ASSESSMENT DOCUMENT
BSB51107 Diploma of Management
BSBCUS501C Manage quality customer service
The following assessments are to be
(a) completed and
(b) submitted
in accordance with the associated
Conditions of Use Document
Completion of items referred to under “Specifications” is the focus

2. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
Required Skills and Knowledge
Required skills
 analytical skills to identify trends and positions of products and services
 communication skills to:
 coach and mentor staff and colleagues
 monitor and advise on customer service strategies
 literacy skills to:
 edit and proofread texts to ensure clarity of meaning and accuracy of grammar and
punctuation
 prepare general information and papers according to target audience
 read and understand a variety of texts
 problem-solving skills to:
 deal with customer enquiries or complaints
 deal with complex and non-routine difficulties
 technology skills to select and use technology appropriate to a task
 self-management skills to:
 comply with policies and procedures
 consistently evaluate and monitor own performance
 seek learning opportunities.
Required knowledge
 key provisions of relevant legislation from all levels of government that may affect
aspects of business operations, such as:
 anti-discrimination legislation
 Australian consumer law
 ethical principles
 codes of practice
 privacy laws
 financial legislation
 occupational health and safety (OHS)
 organisational policy and procedures for customer service including handling customer
complaints
 service standards and best practice models
 public relations and product promotion
 techniques for dealing with customers, including customers with specific needs
 techniques for solving complaints including the principles and techniques involved in the
management and organisation of:
 customer behaviour
 customer needs research
 customer relations
 ongoing product and/or service quality
 problem identification and resolution
 quality customer service delivery
 record keeping and management methods
 strategies for monitoring, managing and introducing ways to improve customer service
relationships
 strategies to obtain customer feedback.

3. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
Assessment Part A Develop customer service plan
Performance objective
The candidate will demonstrate the ability to plan to meet customer requirements through the
development of a customer service plan.
Specifications
You must provide:
● a customer service plan for the simulated business „Innovative Widgets‟.
● notes on how your plan will achieve quality customer service and legal compliance.
Adjustment for distance-based learners:
● no variation of the task is required
● a follow-up interview may be required (at the discretion of the assessor)
● documentation can be submitted electronically or posted in the mail.
Assessment description
You will develop a customer service plan for the simulated business „Innovative Widgets‟. You will
gather the background information on the simulated business from your Student Workbook and any
information about Innovative Widgets that you may have created in the course of completing learning
activities in the Student Workbook.
Procedure
1. Over the duration of the course, gather information on the Innovative Widgets simulated
business from course materials.
2. Over the duration of the course, based on the information you are provided, produce a customer
service plan for Innovative Widgets. Your customer service plan should include:
a. vision and mission statements that refer to internal and external customers
b. product standards that may include:
i. dimensions
ii. tolerances
iii. pricing
iv. material
v. delivery
c. policies and procedures for:
i. gathering customer information and conducting market research to identify
customer needs using the RATER model
ii. responding to customer complaints
iii. managing records and data.
3. Develop a one page reflection on your plan and how the design of your plan will work to achieve
quality customer service and legal compliance.
4. Submit your customer service plan and reflection to your assessor as per the specifications
below. Ensure you keep a copy of all work submitted for your records.

4. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
Your assessor will be looking for:
● a plan that is easy to understand by employees
● a plan and notes that have correct spelling and grammar
● a plan that includes, where necessary, clear and labelled charts, tables, or diagrams
● a plan that includes vision and mission statements, product standards and procedures that
reflect customer needs and promote quality customer service
● a plan that includes procedures that demonstrate knowledge of strategies for managing
customer service:
○ understanding customer needs
○ understanding how to build customer relationships
● a plan that includes procedures for record management that demonstrate understanding of
internal needs to collect and store information appropriately
● a plan that includes reference (in policies and procedures) to relevant legislation
● a written reflection that contains reference to:
○ how procedures will work to ensure quality time and cost specifications agreed with
customers
○ key provisions of legislation and mandatory standards and an explanation as to why they
are relevant to aspects of your plan, particularly policies and procedures
○ best practice models and voluntary standards and codes of practice which inform your
plan
○ customer service charters and the importance for public relations and product/service
promotion; discuss whether a customer service charter should be developed for
Innovative Widgets to explain the organisation‟s customer service policy to customers.

5. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
Assessment Part B Manage and develop team
Performance objective
The candidate will demonstrate the ability to ensure delivery of quality service through handling
customer complaints, monitoring team performance, and intervening to develop team abilities to
overcome difficulties in providing quality customer service.
Specifications
You must participate in two role-plays observed by the assessor:
1. Handling customer complaints.
2. Managing under-performing team member.
Your assessor will be looking for you to demonstrate:
● ability to consult with customers to resolve complaints using active listening:
○ asking questions
○ paraphrasing/summarising
○ using verbal prompts
○ maintaining good eye contact (if appropriate)
● application of techniques and strategies for resolving routine and non-routine complaints
(complaints requiring referral) as determined by procedures (provided in Appendix 2 of this task)
● ability to develop team members:
○ monitor team performance to recognise areas for improvement
○ improve the team members‟ ability to provide quality customer service to customer
specifications and organisational policy and procedures on behalf of the simulated
business (refer to customer needs and procedures; use the GROW coaching model)
○ assist team members to handle customer complaints.
Adjustment for distance-based learners ... or
ANY STUDENT UNABLE TO ATTEND ROLE-PLAYS IN CLASS
The role-plays can be adjusted for distance learning. The role-plays for this task can be varied to
either
(a) take place using Skype conferencing (or any other video conferencing tool available to the
candidate);
(b) video the role-play and submit electronically; or
(c ) Write out the entire dialog that would take place during the role-play eg
Customer: “I work as a buyer for ...”
Mary: “I understand ...”
Customer “A few...” .
Assessment description
You will perform two role-plays in the context of the Innovative Widgets simulated business. In the first
role-play, you will follow procedures to handle customer complaints. In the second role-play, you will
recognise areas in which you can improve the performance of a customer service team member. You
will then coach the team member appropriately to improve their performance.

6. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
Procedure
1. Read the role descriptions provided in Appendix 1.
a. Prepare to participate in two role-plays.
b. In the first role-play, your assessor (or another class member) will participate as the
customer and observe you as you role-play the customer service representative.
c. In the second role-play, your assessor (or another class member) will participate as a
team member as you role-play the manager of that team member.
2. Participate in a role-play in which you follow the complaints handling procedure to resolve a
customer complaint.
3. Participate in a second role-play, in which you identify deficiencies in a team member‟s
performance and then coach the team member to improve customer service outcomes for your
team.

7. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
Assessment Part C Monitor and improve customer service
Performance objective
The candidate will demonstrate the ability to monitor, adjust and review customer service.
Specifications
You must provide:
● a set of KPIs for customer service team members and a plan or procedure for monitoring team
members‟ performance
● a questionnaire to gather customer feedback
● a report containing recommendations for improvement of customer service.
Your assessor will be looking for:
● KPIs that address the customer and business needs
● a clear, logical plan for monitoring performance against the KIPs
● a questionnaire designed to capture information related to KPIs/ gaps between service levels
and customer expectations
● A report containing 3–4 recommendations appropriate to problems accompanied by an
explanation of recommendations demonstrating knowledge of:
○ problem identification and resolution
○ managing customer service and customer relationships
○ managing quality customer service delivery.
○ procuring appropriate technology to address customer needs
Adjustment for distance-based learners
● No adjustments required.
Assessment description
Using the background information on Innovative Widgets from your Student Workbook and from
documentation provided throughout the course, you will develop strategies to monitor progress and
obtain customer feedback. You will use performance information and customer feedback provided by
your assessor to review customer service strategies and produce a report with recommendations for
improvement.

8. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
Procedure
1. Develop a set of KPIs for Innovative Widgets customer service representatives. KPIs should
address the areas of customer and business requirements identified below:
a. call/enquiry/complaint handling time
b. following organisational procedures
c. identifying customer issues and opportunities to increase customer satisfaction or meet
customer needs
d. assisting team members to improve customer service
e. assisting other internal customers of customer service team
f. customer retention
g. sales
h. ability to handle complaints
i. ability to record and store customer information
j. customer satisfaction.
2. Develop a plan or procedure for monitoring team members‟ performance against KPIs.
3. Develop a questionnaire to collect customer feedback related to KPIs and/or designed to
uncover identifiable gaps between services provided (including the quality of service) and
customer expectations.
4. Arrange to meet with your manager (assessor) to receive performance data and feedback from
customers.
5. Discuss issues and possible solutions with your manager.
6. Analyse performance data and customer feedback to indentify systemic customer service
issues and trends.
7. Prepare a report containing recommendations for organisation-wide customer service
improvement. The report should contain:
a. 3–4 recommendations
b. A rationale for each recommendation based on your knowledge of:
i. problem identification and resolution
ii. managing customer service and customer relationships
iii. managing quality customer service delivery
iv. procuring appropriate technology to address customer needs.

9. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
Appendix 1: Role-play description
Role description 1
Assume you are Mary a customer service team member dealing with telephone complaints from
customers. Use the knowledge and skills obtained from your research on this topic and the facilitator‟s
presentation to answer the following call from a customer.
Use the policy and procedures provided in Appendix 2 of this Assessment Task.
Role description 2
You are a customer service manager. Mary in “Role description 1” is a member of your customer
service team at Innovative Widgets. Her role is to receive telephone enquiries and complaints.
You have observed her responses in the previous role play.
Demonstrate your knowledge of how to develop team members and coach Mary to improve the quality
of her customer service. Use the Innovative Widgets Complaints policy and procedures document in
Appendix 2 of this task to assist you.
„I work as a buyer for the state‟s largest supplier of mining equipment. We provide a lot of business
to Innovative Widgets. I ordered 1,000 x 7 mm widgets for delivery last Friday. I was promised that
the delivery would arrive within three days. It‟s now a week later and they still haven‟t arrived. My
production manager just telephoned me to say he might fail to deliver a major order unless the
widgets arrive in the next four days.
A few weeks ago a consignment of widgets arrived from Innovative Widgets, but they were 6 mm
widgets rather than the 7 mm I had ordered on that occasion.
I am considering going to another supplier for your widgets even though Innovative Widgets are the
only Australian supplier. I could get them cheaper from China, but the saving isn‟t great when you
add in the extra shipping costs.
I‟m going to begin legal action if the widgets don‟t arrive today. I might order the widgets from China
from now on.'

10. BSB51107 Diploma of Management Queensford College
BSBCUS501C Manage quality customer service
Appendix 2: Complaints policy and procedures
Innovative Widgets
Complaints Policy and Procedure
Purpose The purpose of this policy is to ensure the management of
complaints is carried out consistently, fairly and transparently and in
accordance with organisational requirements.
Scope The scope of this policy covers the management of customer
complaints by employees and contractors of Innovative Widgets.
Resources Specific procedures for the implementation of this policy are
available below and on the company intranet.
Responsibility Responsibility for the implementation of this policy rests with
employees and management of Innovative Widgets with
responsibility for managing customer complaints.
Relevant legislation
etc.
 Privacy Act 1998 (Cwlth)
 Equal Opportunity Act 2010 (Vic)
 Competition and Consumer Act 2010 (Cwlth)
 Occupational Health and Safety Act 2004 (Vic).
Updated/authorised 10/2011 – John Doe CFO
To manage complaints
1. Greet the customer courteously and give them your name.
2. Listen fully to what the customer is saying. Try to gather all the facts about the complaint and jot
them down. Ask questions and summarise what they are saying.
3. Never argue with the customer.
4. Apologise for any product fault or poor service. Be sympathetic. Ask if the customer will allow us
to send the faulty item to our quality department for testing.
5. When you have all the details about the complaint, ask the customer how they would like it to be
resolved.
6. No product replacements are within all staff members‟ authority.
7. All staff members can use their professional judgement and refund an additional 10% of the
value of the faulty product up to a maximum value of $25.
8. Complaints involving damage to other property are covered by our insurance. Help the
customer to complete the Claims Form and ask if the customer can obtain quotes for repairs.
9. All complaints involving injury must be referred to the Customer Service Manager. Agree a
suitable time for the Customer Service Manager to call the customer.
10. Any complaint that is not covered in the above procedures must be directed to the Customer
Service Manager. Agree a time for the Customer Service Manager to call the customer.