AM1415_Talent Capacity_FL
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AIESEC Malaysia 1415 Finance and Legalities Proposed Departmental Structure Proposed Job Description
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AM1415_Talent Capacity_FL
- 2. FL (Beginner) Departmental Structure VP TMP Goal Reserves >6 months Recommended for: UMP, CU, UKM, SU
- 3. FL (Beginner) Job Description for LCVP Activities •Manage financial plans. •Review departments’ budget template •Ensure communication flow between FA and other departments •Oversee the LC investment (Member development fund, Event, Expansion •Final responsible of EGM/AGM •Review Compendium and IFP •Manage members' performance and development Measure of Success •# of reserve(RM) •# of budget within deadline •# of synergy initiative implement •ROI of investment •# of AGM/EGM report within deadline •# of review compendium and IFP •%team mimimums fulfilled Competencies developed •Emotional Intelligence •Social Responsibilities Role overall •Align organizational goals to develop FL strategy to support LC in achieving exchanges • Oversee the synergy between main departments and supporting departments • Manage the cash flow of the LC wisely to ensure the sustainability of the LC Weekly Working Hours •20-25 Hours
- 4. FL (Beginner) Job Description for Team Member Activities •Bookkeeping for revenue •Prepare and process payment voucher and travelling reimbursement for respective departments. •Manage administration processes •Secure Grant Opportunities •Manage financial process for events Measure of Success •# of weekly tracking •# of claiming within deadline •# of financial doc issued within deadline •# grant secured •# financial report of events produced Competencies developed •Emotional Intelligence •Social Responsibilities Role overall •Book keep and manage financial documents for respective department. •Communicate and maintain a good relationship with University Management. Weekly Working Hours •10-15 Hours
- 5. VP TMP 1 TMP 2 Goal Reserves 6-10 months Recommended for: UniMAS, UM, USM, UTM, UUM FL (Intermediate) Job Description for LCVP
- 6. FL (Intermediate) Job Description for LCVP Activities •Manage financial plans •Review departments’ budget template •Ensure communication flow between FA and other departments •Oversee the LC investment (Member development fund, Event, Expansion •Manage LC EGM/AGM •Review Compendium and IFP •Manage members’ performance and development Measure of Success •# of finance report within deadline •# of budget review within deadline •# of synergy initiative implement •ROI of investment •# of AGM/EGM report within deadline •# of review compendium and IFP •%team mimimums fulfilled Competencies developed •Emotional Intelligence •Social Responsibilities Role overall •Act as the financial controller to develop FL strategy in supporting LC in achieving goals. •Oversee the synergy between main departments and supporting departments •Manage the governance and legality of LC Weekly Working Hours •20-25 Hours
- 7. FL (Intermediate) Job Description for Team Member 1 Activities •Prepare Bookkeeping for revenue •Prepare and process payment voucher and travelling reimbursement for respective departments. •Manage administration processes •Secure Grant Opportunities •Manage budget Review for 1 Focus and 1 Non Focus Measure of Success •# of weekly tracking •# of claiming within deadline •# of financial doc issued within deadline •# grant secured •# of budget review within deadline Competencies developed •Emotional Intelligence •Social Responsibilities Role overall •Bookkeeping and manage financial documents for respective departments •Communicate and maintain a good relationship with University Management. Weekly Working Hours •10-15 Hours
- 8. FL (Intermediate) Job Description for Team Member 2 Activities •Prepare Bookkeeping for revenue •Prepare and process payment voucher and travelling reimbursement for respective departments. •Manage administration processes •Tracking on investment measurement •Manage financial process for events •Manage budget review for 1 focus and 1 non focus programme Measure of Success •# of weekly tracking •# of claiming within deadline •# of finance doc issue within deadline •# investment report within deadline •# financial report of events produced •# of back office budget review Competencies developed •Emotional Intelligence •Social Responsibilities Role overall •Bookkeeping and manage financial documents for respective departments •Communicate and maintain a good relationship with University Management. Weekly Working Hours •10-15 Hours This person acts as OC Finance for LC events.
- 9. FL (Advanced) Departmental Structure VP TMP 1 TMP 2 Goal Reserves >10 months Recommended for: UTP, UNMC, UPM, TU Note: For those LCs which have already elected Director, kindly contact MCVP FL for structure and JD consultancy.
- 10. FL (Advanced) Job Description for LCVP Activities •Manage LC finance •Approve departmental budget •Ensure communication flow between FA and other departments •Oversee the LC investment (Member development fund, Event, Expansion) •Final responsible of EGM/AGM •Review Compendium and IFP •Prepare Financial Reporting •Review departments’ budget and consolidate financial report of the LC •Educate financial planning on events •Manage members’ performance and development Measure of Success •# of reserve(RM) •# of budget within deadline •# of synergy initiative implement •ROI of investment •# of AGM/EGM report within deadline •# of review compendium and IFP •# of financial report prepared within deadline •# of budget review within deadline •# of event financial report prepared •%team mimimums fulfilled Competencies developed •Emotional Intelligence •Social Responsibilities Role overall •Act as the financial controller to develop FL strategy in supporting LC in achieving goals. •Oversee the synergy between main departments and supporting departments •Manage the governance and legality of LC Weekly Working Hours •20-25 Hours
- 11. FL (Advanced) Job Description for Team Member 1 Activities •Prepare bookkeeping for revenue •Prepare and process invoices and receipts for respective programmes •Manage administration processes •Secure grant opportunities •Manage budget review for 1 focus and 1 non focus programme Measure of Success •# of weekly tracking •# of claiming within deadline •# of finance doc issue within deadline •# grant secured •# of budget review within deadlineCompetencies developed •Emotional Intelligence •Social Responsibilities Role overall •Communicate and maintain a good relationship with University Management. •Book keep and manage financial documents for respective departments Weekly Working Hours •10-15 Hours
- 12. FL (Advanced) Job Description for Team Member 2 Activities •Prepare bookkeeping for expenses •Prepare and process payment voucher and travelling reimbursement for programmes •Manage administration processes •Track on investment measurement •Manage budget review for 1 focus and 1 non focus programme Measure of Success •# of weekly tracking •# of claiming within deadline •# of financial doc issued within deadline •# investment report within deadline •# financial report of events produced •# of back office budget review Competencies developed •Emotional Intelligence •Social Responsibilities Role overall •Communicate and maintain a good relationship with University Management. •Book keep and manage financial documents for respective departments Weekly Working Hours •10-15 Hours
Editor's Notes
- UMP(/ D), CU (/ D), UKM, SU
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