This document describes the process used by the Open University Library to collect journal usage statistics and renew subscriptions through the NESLi2 consortium. Previously, statistics were manually collected from each publisher's website, which was time-consuming and error-prone. In 2012, the library began using JUSP, a centralized platform, to obtain standardized usage reports for all NESLi2 publishers. JUSP reports are then exported to Excel and analyzed to identify highly-used subscribed and non-subscribed titles to inform renewal and cancellation decisions for 2013. The new process using JUSP is more efficient and ensures consistent, reliable data for comparing journal usage across publishers.

1. Using JUSP to aid the NESLi2
journals renewals process
Alison Brock 19th April 2012

2. Process in 2011
• Collect JR1 and JR1A usage figures from individual
NESLi2 publishers websites for 2010
• Create Excel spreadsheet for each NESLi2 publisher
• Add title cost from publishers websites/NESLi2 or our
own records
• Calculate cost per use
• Add details of faculty to each subscribed title
• Discussed with faculty representatives and titles then
flagged for swaps or, if possible, cancellations

3. Issues with old process
• Getting figures from publisher websites was time
consuming
• Different output formats for each publisher
• Occasionally spotted errors in figures long after they had
been collected
• Whole process was long-winded
• Sometimes didn’t have time to collect data before
decision needed to be made

4. Process in 2012 – Step 1
• Collect JR1 and JR1A reports from JUSP for calendar
year 2011

6. Process in 2012 – Step 2
• Export JR1 and JR1A Reports for each NESLi2
publisher to Excel
• Sort by total use (high to low)

8. Process in 2012 – Step 3
• Remove monthly columns and others not required
• Add in cost data
• Calculate cost per use
• Highlight titles
– High use non-subscribed PINK
– Low use subscribed ([core] in front of title) GREEN

11. Process in 2012 – Step 4
• Add details of faculty to each subscribed [core] title
• Recommend swaps or, if possible, cancellations to
faculty representatives
• Collate information ready for journals renewals in 2013

12. Benefits of new process
• All outputs should be the same for each publisher
• Easier to collate and compare information
• JUSP processes ensure the data should be reliable

13. Issues with new process
• Need to have added information on subscribed [core]
subscriptions beforehand
• Could subscription agents/publishers have a role
here in telling JUSP what we subscribe to?
• Need to add price information
• Potentially possible to add this to JUSP?
• Need to calculate cost per use
• Could do this if price information was available?

14. Alison Brock, eResources Advisor
Library Services
The Open University
Walton Hall
Milton Keynes
MK7 6AA
www.open.ac.uk