In a recent presentation to one of Minneapolis' largest brokerages, one of our Success Coaches spoke about the idea of Activity Management and how Real Estate Agents can get back control of their time and their calendar. Focusing your energy and eliminating distractions will allow you to http://bit.ly/ActivityManagement

1. TIME (ACTIVITY)
MANAGEMENT
Olympic Hills GC
April 14, 2015
Bill Foster

2. ACTIVITY MANAGEMENT
• No Such Thing As Time Management
• If We Could Manage Time, We Would Occasionally Stop It
• We Can Only Manage Our Activities / What We Do, Thus Activity
Management Not Time Management

3. EVOLUTION OF ACTIVITY MANAGEMENT
• Notes / Checklists
• Calendars / Planners
• Setting Goals / Project Orientation
• Self-Management / Time-Blocking

4. MULTI-TASKING
• Multi-Tasking Is Merely Switching Tasks And Interrupting Your Train
Of Thought
• Interruptions Cause Reduced Work Quality And Delayed Task
Completions
• Singing In The Shower Works
• Walking And Whistling Dixie Works

5. MULTI-TASKING
• Talking On Your Cell Phone (Or Taking An Unrelated Call) While
Writing A PA Does Not Work – Consequence: Expensive Mistakes
in the PA
• Texting During A Client Meeting Does Not Work – Consequence:
By Demonstrating Who / What Is Most Important, You Face Loss
Of Commission Or Loss Of Future Referrals
• Stop Juggling, Focus, Single-Task To Improve Results

6. PRIORITIZATION
• Plan Your Day Ahead Of Time (Night Before – Sleep Better)
• Clear Objectives Are Easier To Reach
• Eat Your Biggest Frog First
• Accept The Fact That All Your Work May Not Get Done Every
Day, But Celebrate When It Does – Try Flowers For Your Significant
Other

7. DISTRACTIONS
• 25 Minutes To Recover From Interruptions
• Defensive Scheduling – Schedule Deep Thinking Project Time
With Yourself
• Close Your Door If You Have To. No Door? Reserve A Conference
Room
• Find A Private Study Room At Your Local Library

8. DISTRACTIONS
While You Are Sequestered And Focused, Remember:
• Voice Mail Will Pick Up If You Don’t – It Is Okay
• Email Will Stay In Your Inbox Until You Get There – It Is Okay
• Text Messages Will Remain In Your Cell Phone – It Is Okay
• That Tweet From Justin Bieber Will Wait – It Is Okay
• The Latest Photo Upload To Facebook From Your 3rd Cousin Will
Still Be There Tonight – It Is Okay

9. TIME-BLOCKING – WHAT TOP COACHES SAY
• Brian Buffini Suggests That Everyone Have A Structured Schedule,
For Which You Plan The Month, Schedule The Week, And Prioritize
The Day
• Joe Stumpf Breaks Down Time Into 3 Categories: Results (Working
In Your Business), Remodel (Working On Your Business), And
Recovery (Being Outside Your Business)

10. MON TUE WED THU FRI SAT SUN
6AM
7AM
E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL
8AM BREAKFASTBREAKFASTBREAKFASTBREAKFASTBREAKFASTBREAKFAST
9AM CLIENT LAUNCH SOCIAL SHOWING
FILE NETWORK NEW NETWRKG FEEDBACK CLIENTS
10AM REVIEW MEETING LISTINGS F/UP
LEAD LEAD SHOW SUNDAY
11AM WEBSITE GENER- GENER-
UPDATES OPEN ATION SPHERE ATION HOMES BRUNCH
NOON LUNCH HOUSES LUNCH LUNCH
HOUR EAT HOUR LUNCH HOUR
1PM PREVIEW OPEN
LEAD DIRECT PERSONAL REFILL HOUSE OPEN
2PM GENER- MKTG NOTES FLIER SHOWING
ATION ACTIVITIES BOXES FEEDBACK HOUSE
3PM PREP PREP POP-BYS F/UP
INDUSTRY FOR PM FOR PM
4PM NEWS TYNOTES TYNOTES
5PM CLIENTS CLIENTS
FAMILY NEW DATE SHOW FAMILY FAMILY FAMILY
6PM DINNER LISTINGS NIGHT HOMES DINNER DINNER DINNER
49.5 HOUR WORK WEEK THAT INCLUDES 8.5 HOURS OF LUNCH & TOUR

11. MON TUE WED THU FRI SAT SUN
6AM SWIM
TAXI
7AM E-MAIL
E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL
8AM SCHOOL SCHOOL SCHOOL SCHOOL SCHOOL WAFFLES
LAUNCH LAUNCH LAUNCH LAUNCH LAUNCH SWIM WAFFLES
9AM COACH / NETWORK COACH / TOP LEFT TAXI WAFFLES
MENTOR MEETING MENTOR FILE DRWR WAFFLES
10AM NETWORK COACH / MTKA SALE
NETWORK MENTOR FILES
11AM COACH / EMPLOYEE EMPLOYEE CURRENT
MENTOR EVENTS EMPLOYEE EMPLOYEE
NOON LUNCH LUNCH LUNCH LUNCH LUNCH
LUNCH LUNCH LUNCH LUNCH LUNCH
1PM RECRUIT ACCT'G RECRUIT
RECRUIT ACCT'G TUES RECRUIT
2PM RECAP
REVIEW REVIEW REVIEW REVIEW REVIEW
3PM INBOX INBOX INBOX INBOX INBOX
TOP LEFT BROKER
4PM CHAN SALE FILE DRWR WEBSITE CHAN SALE
FILES FILES
5PM
SWIM SWIM COOK COOK COOK
6PM TAXI TAXI DINNER DINNER DINNER
= PEOPLE = ADMIN = PERSONAL

12. TIME-BLOCKING
Whatever Your Philosophy, There Is No Denying The Power Of
Scheduling Blocks Of Time On Your Calendar, During Which You
Have Specific Tasks To Complete In Support Of Your Business Plan
Goals
Manage Your Activities Through Time-Blocking
Have A Great 2015!

13. RESOURCES
• Eat That Frog, Brian Tracy
• Fast Company Videos On YouTube
• Gina Trapani Anywhere
• Your Old Buffini / Stumpf / Ferry Materials
• Any Stay-At-Home Parent
• Krista