The document discusses the 5S principles of quality improvement. It begins by explaining the 5S's which are Seiri (sorting), Seiton (systematic arrangement), Seiso (cleaning), Seiketsu (standardization), and Shitsuke (self-discipline). It then provides details on each of the 5S principles, including their meaning, activities involved, success indicators, and improvement methods. Key aspects covered include identifying unnecessary items during sorting, achieving functional storage and labeling during systematic arrangement, viewing cleaning as a form of inspection, and setting standards for maintaining a clean workplace.

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1980198019501950 1970197019601960
U.S.AU.S.A
JAPAN
JAPAN
INDIAINDIA
Quality ImprovementsQuality Improvements

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1. 5S Principles
 Elimination of wasteElimination of waste
 Every body is involved, Co-Every body is involved, Co-
operative effortoperative effort
 Attack root causeAttack root cause
 Human being is not infalliableHuman being is not infalliable

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2. Objectives
 Improve housekeepingImprove housekeeping
 Make every individualMake every individual
responsible for housekeepingresponsible for housekeeping
 Beautify by simple meansBeautify by simple means
 Productivity improvement byProductivity improvement by
saving time, space etc.saving time, space etc.

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3. 5S’s
• SeiriSeiri - Sorting- Sorting
• SeitonSeiton - Systematic arrangement- Systematic arrangement
• SeisoSeiso - Cleaning- Cleaning
Inspection while cleaningInspection while cleaning
• SeiketsuSeiketsu - Standardization- Standardization
• ShitsukeShitsuke - Self Discipline- Self Discipline

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5S
If we do not do 5S, we can’t do any
other work efficiently. They are
features which are common to all
places and are the indicators of
how well an organization is
functioning.

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SEIRI =SEIRI = SortingSortingSEIRI =SEIRI = SortingSorting
Meaning Distinguish between necessary and unnecessary
items and eliminate the unnecessary items
Meaning Distinguish between necessary and unnecessary
items and eliminate the unnecessary items
Activity Establish a criteria for eliminating unwanted items
Eliminate unwanted items either by disposing
them or by relocating them.
Success Area saved or percentage of space available
Indicator

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SEIRI =SEIRI = SortingSortingSEIRI =SEIRI = SortingSorting
Japanese Meaning : The Japanese
meaning of “Seiri” is to straighten and
contain.
- Get rid of waste and put it in order according
to rules
OTHER JAPANESE MEANINGS -
farmland cultivation, Make an orderly system
and straighten
Japanese Meaning : The Japanese
meaning of “Seiri” is to straighten and
contain.
- Get rid of waste and put it in order according
to rules
OTHER JAPANESE MEANINGS -
farmland cultivation, Make an orderly system
and straighten

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1. Item is not needed
2. Item is needed however quantity in stock is more
than what is needed for consumption in near
future
3. Contingency Parts
Critically decide the quantity of contingency
parts to be retained and criteria for such parts
Seiri = SortingSeiri = Sorting What is unnecessary

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Frequency of use Storage Method
*Things you have not used
in the past one year
Throw them out
*Things you have used once
in the last 6-12 months
Store at distance OR
Keep in store
LOW
*Things you have used only
once in the last 2-6 months
Store it in central place
in your zone
*Things used more than once
a month
Store it in central place
in your zone
A
V
E
R
A
G
E
HIGH *Things used once a week Store near the workplace
*Things used daily or hourly Store near the workplace
Organization

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Seiri = SortingSeiri = Sorting Identifying unnecessary
1. Parts & Work in Process (WIP)
• Things fallen back behind the machine or rolled under it
• Broken items inside the machine
• Things under the racks/ platform
• Extra WIP
• Stock of rejected items
• Items accumulated over period for rework
• Material awaiting disposal decision
• Material brought for some trial, still lying even after trial
• Small qty of material no longer in use
Contd..

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Seiri = SortingSeiri = Sorting Identifying unnecessary
2. Tools, Toolings, Measuring devices
• Old jigs, tools not in use are lying
• Modified tools, tooling for trial, are lying after trial
• Worn out items like bushes, liners, toggles etc. lying
• Broken tools, bits, etc. may be lying
• Measuring equipment not required for the operation
being performed , is lying
3. Contingency Parts
• Many times storage place for contingency parts become
a last refuge for broken parts, surplus items and things
nobody is likely to use
Contd..

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Seiri = SortingSeiri = Sorting Identifying unnecessary
4. Shelves and Lockers
• Shelves and lockers tends to collect things that nobody
ever uses , like surplus, broken items etc.
5. Passages and Corners
• Dust, material not required seem to gather in corner
6. Besides Pillars and under the stairs
• These places tends to collect junk, spittoon etc.
7. Walls and Bulletin Boards
• Old out dated notices which have lost their relevance
• Posters or bulletins on wall
• Dust, remains of torn notices, cell tape pieces
Contd..

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Seiri = SortingSeiri = Sorting Identifying unnecessary
8.Floor, Pits, Partitions
• Defective parts
• Protection caps, covers
• Packing material
• Hardware items , small items
• Even tools, tooling
Items dropped on the floor are never picked
9.Computer Hard Disk
• Many unwanted, outdated, temporary files pile up

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Seiri = SortingSeiri = Sorting Improvement methods
1. Flow Process Chart (Procedural Analysis)
Drawing a process flow chart for the system
eg. How to make and use category wise grouping
2. Operational Analysis
Preparing the sequence of operations for system
eg. How to perform Seiri (sorting)
3. Check List
A check sheet is used to decide what sort of main system
and sub system are necessary.

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Seiri = SortingSeiri = Sorting Dealing with papers
Howtoreducepapers on
yourtable?
1. Make a single pile of papers
2. Go through them and sort in
following categories
a) Immediate action
b) Low priority
c) Pending
d) Reading material
e) For information

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Seiri = SortingSeiri = Sorting Dealing with papers
Howtoreducepapers on
yourtable?
4 D Principle4 D Principle
DO
DELEGATE
DELAY
DUMP

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SEITION =SEITION = Systematic ArrangementSystematic ArrangementSEITION =SEITION = Systematic ArrangementSystematic Arrangement
Meaning To determine type of storage and layout that
will ensure easy accessibility for
everyone .
Meaning To determine type of storage and layout that
will ensure easy accessibility for
everyone .
Activity - Functional storage
- Creating place for everything and putting
everything in its place
Success - Time saved in searching
Indicator - Time saved in material handling

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SEITION =SEITION = Systematic ArrangementSystematic ArrangementSEITION =SEITION = Systematic ArrangementSystematic Arrangement
Japanese Meaning:
Dictionary meaning of Seiton is “to be correctly
prepared”and “to prepare correctly”.
In short these means :
(a) arrange correctly in accordance with the correct method of
doing activities and
(b) make thorough preparations so that activities can be done
even if they occur abruptly
Japanese Meaning:
Dictionary meaning of Seiton is “to be correctly
prepared”and “to prepare correctly”.
In short these means :
(a) arrange correctly in accordance with the correct method of
doing activities and
(b) make thorough preparations so that activities can be done
even if they occur abruptly

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SEITION =SEITION = Systematic ArrangementSystematic ArrangementSEITION =SEITION = Systematic ArrangementSystematic Arrangement
The main target areas for Seri-Seiton improvement are :
Tool-setting and preparation operations, line balancing and
process planning, parts supply to assembly line, peak time
problems etc.
Improvement Methods
Kit Method / Assembly box method / Outside tool setting
Cassettisation / Parallel operations / Changes in assignment
method
The main target areas for Seri-Seiton improvement are :
Tool-setting and preparation operations, line balancing and
process planning, parts supply to assembly line, peak time
problems etc.
Improvement Methods
Kit Method / Assembly box method / Outside tool setting
Cassettisation / Parallel operations / Changes in assignment
method

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
How to achieve Systematic Arrangement
• Decide where things belongDecide where things belong
• Decide how things should be put awayDecide how things should be put away
• Obey the Put away rulesObey the Put away rules

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
How to achieve Systematic Arrangement ?
Decide where things belong
-- Standardize Nomenclature
- Determine an analytical method of storage
Decide how things should be put away
-- Name &locations to everything. Label both item
and location
- Store material functionally
- Prevent mistakes with coding by shapes &colour
contd..contd..

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
How to achieve Systematic Arrangement ?
Decide how things should be put away
-- Follow first in first out rule
- If two identical items are to be located, then store
them separately, colourcode them.
Obey the rules
-- Put the things back to theirlocation after
theiruse

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
USE :USE :
1 ) Signboards1 ) Signboards
2) Colour codes2) Colour codes
3) Outline markings3) Outline markings
4) Labels4) Labels

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
FunctionalFunctional
StorageStorage

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
Usage
Frequency
• Store frequently used material
nearthe workplace and less
frequently at some distance
Weight &
Shape of the
Material
• Heavy material should be stored
at lowerlevels/layers
Place directly on the material
handling device forease of
handling
Functional Storage

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
Category
• Same category of material may
be
stored in one location.
Eg. Allen Screws, Oil Seals
Operation
Wise
• All items required foran
operation may be stored in one
location.
Eg. Allen key, spanneretc hand
tools required forsetting m/c
Functional Storage

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
• Outlining and Placement Marks
-- Mark boundaries of dept., aisles, Machines
- Follow straight line, right angle rule
- Nothing shall be kept outside the boundaries
• Stands and shelves
-- Keep only required numberof stands and shelves
- Standardize height, size
- Provide casters where necessary so that it can be
moved

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
• Wires and Ducts
-- Colourcode
- When there are multiple connections - bundle the
wires, label them and make sure that they are in
straight line /right angle and firmly anchored
• Machine-tools & Tools
-- Put the tools in the orderyou need them
- Location of the tool should be such that it can be
put away with one hand
- Try to eliminate some hand tools by permanently
attaching it to the bolt head

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
• Blades, Dies, Other important consumables
-- Store them in the protected place
- Maintain these things regularly by applying rust
preventive, oiling etc.
• WIP- Work In Process
-- Designate a place foreach component/part
- Decide on how much quantity to be stored
- Ensure that there is no damage to good part
during transit, they do not get rusty and they are
not mislabeled

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Seiton = Systematic ArrangementSeiton = Systematic Arrangement
• Oils
-- Reduce numberof oils used (Standardize)
- Colourcode foroil
- Safety aspects - fire prevention, pollution, leak,
spillage
• Instrumentation & Measuring Devices
-- Label them, show direction of flow

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SEISO =SEISO = CleaningCleaningSEISO =SEISO = CleaningCleaning
Meaning Cleaning trash, filth, dust and other foreign
matter. Cleaning as a form of Inspection
Meaning Cleaning trash, filth, dust and other foreign
matter. Cleaning as a form of Inspection
Activity - Keep workplace spotlessly clean
- Inspection while cleaning
- Finding minor problems with cleaning inspection
Success - Reduction in machine down time
Indicator - Reduction in no. of accidents

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SEISO =SEISO = CleaningCleaningSEISO =SEISO = CleaningCleaning
Japanese Meaning :
Dictionary meaning “to clean up” and
“getting rid of dirt and unclean items”
While cleaning potential defects such as
abrasion, damage, loose parts,
deformities, leaks temp., vibration,
abnormal sound etc. are revealed hence
Seiso is Inspection
Japanese Meaning :
Dictionary meaning “to clean up” and
“getting rid of dirt and unclean items”
While cleaning potential defects such as
abrasion, damage, loose parts,
deformities, leaks temp., vibration,
abnormal sound etc. are revealed hence
Seiso is Inspection

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Seiso = CleaningSeiso = Cleaning
• Here cleaning means more than just keepingHere cleaning means more than just keeping
things clean. Cleaning should be viewed as athings clean. Cleaning should be viewed as a
form of Visual Inspectionform of Visual Inspection
• Preventive measures should be taken to tacklePreventive measures should be taken to tackle
problems of dust, grim, burrs, leakage etc.problems of dust, grim, burrs, leakage etc.
Root cause of the problem should be identifiedRoot cause of the problem should be identified
and it should be eliminatedand it should be eliminated

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Seiso = CleaningSeiso = Cleaning
Various Minor DefectsVarious Minor Defects
= Trash = Dirt =Knocking
= Loose parts = Leaks =Scattering
=Skips =Curvature =Abrasion
=Rust =Scratches =Eccentricity
=Lurching =Abnormal =Vibration
Movements
=Abnormal =Heat =Abnormal
Sounds smells
=Faded colour =Hisses

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Seiso = CleaningSeiso = Cleaning
5 Minutes Every day for cleaning5 Minutes Every day for cleaning
• Devote 5 minutes everyday for cleaning yourDevote 5 minutes everyday for cleaning your
work areawork area
• Participation of everyone is requiredParticipation of everyone is required
• Attack hard to clean places regularlyAttack hard to clean places regularly

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Seiso = CleaningSeiso = Cleaning
Cleaning-Inspection points for mostCleaning-Inspection points for most
equipmentequipment
Cleaning
Grime, clogging, dust balls, rust,
leakage etc.
Oils
No oil, Low oil, leakage, filter clogging,
dirty oil, dirty or bent oil lines, clogged
drainage, oil spillage, worn& torn ports
etc.

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Seiso = CleaningSeiso = Cleaning
Cleaning-Inspection points for mostCleaning-Inspection points for most
equipmentequipment
Tightening
Loose bolts, welding detachment,
loose parts, vibration or bumping
noise, friction
Heat Oil tanks, motors, heater, axles, control
panels, washing/ cleaning water,
bearing, wiring etc.

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Seiso = CleaningSeiso = Cleaning
Cleaning-Inspection points for mostCleaning-Inspection points for most
equipmentequipment
Breakage,
Cracks
Breakage, cracks, dent on sliding
parts, handle has come off, broken
switches, wire joints come off, wires
are broken or crack, crack dial of
various pre. gauges, meters etc.

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Seiso = CleaningSeiso = Cleaning
Function wise Cleaning check list ofFunction wise Cleaning check list of
equipmentequipment
Pneumatics
Hydraulics
Compressed Air lines, air valves,
connections, meters, filters,
reservoirs etc.
Hydraulic oil tank, oil valves,
filters, pumps, hoses, gauges,
cylinders etc.

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Seiso = CleaningSeiso = Cleaning
Function wise Cleaning check list ofFunction wise Cleaning check list of
equipmentequipment
Mech &
Power Train
Electrical
Motor fan, fan belt, couplings,
Joints, pulleys, chains, pump
bearings etc.
Control panel, lamps, light, switch,
sensors, wiring, ducts, fuses etc.

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Seiso = CleaningSeiso = Cleaning
Function wise Cleaning check list ofFunction wise Cleaning check list of
equipmentequipment
Toolings
Equipment
Specific
Tools, fixtures, gauges, dies,
measuring instruments, etc.
Furnaces, rollers, chutes,
CNC machines, etc.

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SEIKETSU =SEIKETSU = StandardizationStandardizationSEIKETSU =SEIKETSU = StandardizationStandardization
Meaning Setting up standards / Norms for a neat, clean,
workplace and details of how to maintain the
norm (Procedure)
Meaning Setting up standards / Norms for a neat, clean,
workplace and details of how to maintain the
norm (Procedure)
Activity - Innovative visual management
- Colour coding
- Early detection of problem and early action
Success Increase in 5S indicator
Indicator

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SEIKETSU =SEIKETSU = StandardizationStandardizationSEIKETSU =SEIKETSU = StandardizationStandardization
Japanese Meaning :
Dictionary meaning
“unsoiled things, purity and cleanliness”
Clean manners ,
Clean cloths, clean politician
It is the proof that 3 S’s are being faithfully
carried out.
Japanese Meaning :
Dictionary meaning
“unsoiled things, purity and cleanliness”
Clean manners ,
Clean cloths, clean politician
It is the proof that 3 S’s are being faithfully
carried out.

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SEIKETSU =SEIKETSU = StandardizationStandardizationSEIKETSU =SEIKETSU = StandardizationStandardization
Tools used for analysis :
MTTR
MTBF
OEE
Tools used for analysis :
MTTR
MTBF
OEE

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Seiketsu = StandardizationSeiketsu = StandardizationSeiketsu = StandardizationSeiketsu = Standardization
• Regularizing 5S activities so that
abnormalities are revealed
• Make it easy for everyone to identify
the state of normal or abnormal
condition
• For maintaining previous 3S, deploy
visual management

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Seiketsu = StandardizationSeiketsu = StandardizationSeiketsu = StandardizationSeiketsu = Standardization
• It has been estimated by scientific
study that 60% of all human activities
starts with sight
• 5S is easy to do once.It is consistency
that is difficult. That is why Visual
Management is so important, so that
everybody will know that there is
some problem. Visual ManagementVisual Management

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Seiketsu = StandardizationSeiketsu = StandardizationSeiketsu = StandardizationSeiketsu = Standardization
What visual control communicates ?What visual control communicates ?
It grabs one or more of our senses in
order to
• Alert us to an abnormality
• Help us recover quickly
• Promote adherence and prevention
• Enable successful self management

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Seiketsu = StandardizationSeiketsu = StandardizationSeiketsu = StandardizationSeiketsu = Standardization
Some methods for visual communicationSome methods for visual communication
⇒ Colour coding
⇒ Use of Labels
⇒ Danger alerts
⇒ Indication where things should be put
⇒ Directional arrows/ marks
⇒ Transparent covers
⇒ Performance indicators

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Seiketsu = StandardizationSeiketsu = StandardizationSeiketsu = StandardizationSeiketsu = Standardization
Some methods for visual communicationSome methods for visual communication
LabelsLabels
⇒ Precision management labels
⇒ Inspection labels
⇒ Temperature labels
⇒ Responsibility labels

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Seiketsu = StandardizationSeiketsu = StandardizationSeiketsu = StandardizationSeiketsu = Standardization
Points to remember in making visual cPoints to remember in making visual c
control toolscontrol tools
1. Make them easy to see from distance
2. Put the display on the things
3. Everyone can tell what is right and
what is wrong
4. Anybody can follow them and make
necessary corrections easily
5. Work place should look brighter &
orderly

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Seiketsu = StandardizationSeiketsu = StandardizationSeiketsu = StandardizationSeiketsu = Standardization
Some everyday visual managementSome everyday visual management
examplesexamples
♦ Traffic signal
♦ Zebra crossing
♦ In car - Petrol indicator
- Speed indicator
♦ Direction arrows
♦ Electric danger sign etc.

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Seiketsu = StandardizationSeiketsu = StandardizationSeiketsu = StandardizationSeiketsu = Standardization
Some visual communication signsSome visual communication signs

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SHITSUKE =SHITSUKE = Self DisciplineSelf DisciplineSHITSUKE =SHITSUKE = Self DisciplineSelf Discipline
Meaning Every one sticks to the rule and makes it a habitMeaning Every one sticks to the rule and makes it a habit
Activity - Participation of everyone in developing good
habits
- Regular audits and aiming for higher level
Success High employee morale
Indicator Involvement of all people

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SHITSUKE =SHITSUKE = Self DisciplineSelf DisciplineSHITSUKE =SHITSUKE = Self DisciplineSelf Discipline
Japanese Meaning :
Dictionary meaning is
“learning of the manners”
“having manners, dressing neatly” OR
“training children for good customs”
Japanese Meaning :
Dictionary meaning is
“learning of the manners”
“having manners, dressing neatly” OR
“training children for good customs”

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SHITSUKE =SHITSUKE = Self DisciplineSelf DisciplineSHITSUKE =SHITSUKE = Self DisciplineSelf Discipline
Activities :
5S Committee
5S Training
5S Competition / evaluation
5S Month
Posters , Literature etc.
Activities :
5S Committee
5S Training
5S Competition / evaluation
5S Month
Posters , Literature etc.

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Shitsuke = Self DisciplineShitsuke = Self DisciplineShitsuke = Self DisciplineShitsuke = Self Discipline
We need everyone to maintain 5SWe need everyone to maintain 5S
guidelines.guidelines.
To maintain DISCIPLINE, we needTo maintain DISCIPLINE, we need
to practice and repeat until itto practice and repeat until it
becomes a way of life.becomes a way of life.
Discipline is the Core of 5SDiscipline is the Core of 5S

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Shitsuke = Self DisciplineShitsuke = Self DisciplineShitsuke = Self DisciplineShitsuke = Self Discipline
Discipline means making a steadyDiscipline means making a steady
habit of properly maintaininghabit of properly maintaining
correct procedurecorrect procedure.
Time and effort involved inTime and effort involved in
establishing proper arrangementestablishing proper arrangement
and orderliness will be in vain ifand orderliness will be in vain if
we do not have discipline towe do not have discipline to
maintain it.maintain it.

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Shitsuke = Self DisciplineShitsuke = Self DisciplineShitsuke = Self DisciplineShitsuke = Self Discipline PledgePledge
It shall be my constant effort toIt shall be my constant effort to
maintain my workplace in goodmaintain my workplace in good
order byorder by
 Assigning a place for everythingAssigning a place for everything
& keeping everything in its place& keeping everything in its place
 Sorting out unwanted materialSorting out unwanted material
periodically & discarding themperiodically & discarding them
 Keeping my work area neat &Keeping my work area neat &
clean everydayclean everyday

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Organization
• Departments into areas
• Coordinators at department level
• Coordinator at each area level
• Training for all
• Audit each area and make action
check list
• Implement actions
• Audit and evaluation on continuous
basis

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Implementation Target
• TOTAL FACTORY
• 400 people/month to be trained
• Every 3 month 25% area will be
covered