The document discusses the OECD workshop focused on measuring the link between public procurement, R&D, and innovation, highlighting insights from the 'Purchasing State' research project. It emphasizes the significance of effective measurement concepts and data analysis in understanding innovative procurement processes and outcomes in Germany. Lessons learned indicate the importance of comprehensive data access and modern analytical tools for enhancing procurement practices.

1. Experiences with innovation-related procurement
OECD Conference Center, Paris, 5th Dec. 2013, Mike Weber
OECD WORKSHOP ON MEASURING THE LINK BETWEEN PUBLIC PROCUREMENT, R&D AND INNOVATION

2. Experiences with (the measurement of) innovation-related procurement
 Research project “purchasing state”
 Measurement concept
 Results: Benchmarking
 Lessons learnt
Agenda

3. “Purchasing State”
Research project and empirical investigations
About the research project
 General perspective on innovative procurement and the procurement of innovations
 Cooperation project: university, market researcher, law firm
 Funded by the Federal Ministry of Education and Research, Germany
 Conducted in 2009
Empirical investigations
 Interpretation of official statistics
 Analysis of TED data (and data from other databases)
 Survey of German procurement agencies
 Survey of tenderer
 Case studies of successful procurement projects

4. “Purchasing State”
Functions of data in measuring innovation orientation
 Interpretation of official statistics
– Overview of total procurement volume including distinction between type of public
agencies and field of activity
– Rough estimation of procurement volume related to innovation aspect
 Analysis of TED data
– Plausibility test of findings and additional information about procedural aspects
 Survey of German procurement agencies
– Comprehensive questionnaire and remarkable response rate
 Survey of tenderer (not linked to agency survey and low response rate)
 Case studies of successful procurement projects
– Deepening the understanding of success dimensions and success factors

5. “Purchasing State”
“Data Bathtub”
 Macro level
Territorial unites
 Meso level
Organisation
 Micro level
Procedure
Official statistics
Agency survey & Tenderer survey
TED data & Case studies

6. Innovation
orientation in public
institutions
Procurement of
Innovation
New developments
and products on the
market
Adaption of
innovation
Innovative
procurement process
Innovation
orientation in the
procurement process
Efficient procurement
Measurement concept
Dimensions

7. Measurement concept
 Importance of procurement within modernisation strategy
 Training of procurement staff
 Extended use of electronic procurement technologies
 Use of business methods and tools
 Promotion of innovation as an important procurement aim
 Innovation as goal in negotiations
 Concept preparation
 Use of information and consultancy
 External cooperation
 Degree of cooperation between the players involved
 Procedural aspects like functional requirements and acceptance of variants
Dimension: innovative procurement process
Innovation orientation in the procurement process
Efficient procurement

8. Measurement concept
 Adaption of existing products and solutions during the last three years
 Complete revamping of existing products and solutions during the last three years
 Purchase of new-to-the-market solutions during the last three years
 Share (number) of new suppliers commissioned the first time in 2008
 Share (volume) of new products and solutions procured for the first time in 2008
 Share (volume) of innovative products and solution in 2008
 Assessment of the innovation degree of the own portfolio
Dimension: procurement of innovation
Adaption of Innovation
New developments and products on the market

9. Measurement concept
Correlation
 Correlation between the
two dimensions
– Innovative procurement
– Procurement of innovation
 Correlation is significant and strong
(r2 = 0,33)
Source: „Purchasing state“

10. Innovation
orientation in public
institutions
Procurement of
Innovation
New developments
and products on the
market
Adaption of
innovation
Innovative
procurement process
Innovation
orientation in the
procurement process
Efficient procurement
Measurement concept
Weighting
2:1
Weighting
1:1
Weighting
1:2
Weighting

11. Benchmarking of purchasing institutions
Plausible results in innovation orientation
Administrative level Rank Institution Score
Federal level 1. Procurement Agency of the Federal Ministry of
the Interior
70.83
State level 1. Ministry of the Interior of the State of Saxony-
Anhalt
67.11
2. Thuringian State Chancellery 65.89
Local level 1. City of Backnang 69.18
2. City of Frankfurt am Main (city treasury) 67.64
Source: „Purchasing state“

12. Experiences with (the measurement of) innovation-related procurement
Lessons learnt: status quo of procurement data in Germany in 2009
 Data on macro level:
– Surprisingly good but hidden data
– Valid and sophisticated collected data
– Only a rough overview
– Nearly unused (and not interpreted)
 Data on organisational level:
– Difficult access to the field
– Easily overburdening of the respondents
– Different stakeholder and difficult assessment of innovation aspects
 Data on procedural level:
– Poor information content
– Many databases and no clearly shaped population

13. Experiences with (the measurement of) innovation-related procurement
 Zielsetzungen
 Methoden
– Bewährter Methodenkanon
– Experimentelle Erweiterungen
Lessons learnt: requirements and potential enhancements
 Data on micro level
 Including assessment of innovation aspect
(from different perspectives)
 Automatic gathering of micro data
(by use of electronic procurement)
 Linking data and linking sources
(at single procedures)
 State-of-the-art transformation and analytic tools
(big data, text mining, …)

14. Dr. Mike Weber
Fraunhofer FOKUS
Kaiserin-Augusta-Allee 31
D-10589 Berlin, Germany
Tel: + 49 30 3463 7319
Fax: + 49 30 3463 99 7319
E-Mail: mike.weber@fokus.fraunhofer.de
www.fokus.fraunhofer.de
www.oeffentliche-it.de