The document discusses the importance of technology, specifically building information modeling (BIM) and document control systems, in enhancing collaboration and productivity in construction projects. It highlights challenges in managing BIM files and the need for a robust collaborative platform to streamline workflows, reduce decision-making times, and improve overall project efficiency. The benefits of adopting a centralized project management system include significant time and cost savings and better audit trails for project documentation.

1. Technology is the key to success:
Document control and collaboration
Jeremy Shulman
Country Manager – Aconex Qatar
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2. “Ancient Egyptians wrote their history on walls because they
knew that if they put it in the files it would be lost forever”
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3. Worldwide Research
Lusail City
Doha
The Savoy
London
New York City Hall,
New York
New Delhi
International Airport
India
Dubai Metro
Light Rail
UAE
The Panama Canal
Expansion Project
Panama
King Shaka
International Airport
South Africa
12,000 projects across 70 countries
Nui Phao Open Pit Mine
Vietnam
Marina Bay Sands
Integrated Resort
Singapore
Eureka Tower
Melbourne
280,000 people from 40,000 organizations
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4. Explosion of BIM...
Compound
Annual
Growth of
over 200%
Models stored on Aconex
Number of model files
Actual
Forecast
2008
2009
2010
2011
2012
Source: Aconex project data to 31 July 2012
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5. It’s all about the “ing”
“Building Information
Modeling is the process of
generating and managing
building data during its life
cycle”
Source: wikipedia.com, Lee, G., Sacks, R., and Eastman, C. M.
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6. But I’m already doing BIM…
Model
Authors
& Design
team
All of
project
team
Linking
additional info
Model
Management
3D, 4D, 5D
Model Authoring
• Model distribution
• Combining
models
• Clash
detection
• Link manuals /
specs etc. to
model objects
• Link RFI’s to
model views
• Link RFI’s to
commissioning
data / defects
Coordination &
Collaboration
•
•
•
•
•
•
•
Reviews & audit trail
Workflows and approvals
Version control
Real-time clash detection
2D doc distribution
Point in time archiving
Remote model viewing
Model generation with
BIM authoring tools
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7. Common Collaboration Challenges…
BIM files are huge – how do
I distribute them?
How do I keep point in
time archives of the
model?
How do I have an
audit trail of
decisions made?
How do I access the
model in the field?
How do I reduce cycle
times on clash resolution?
How do I link other
information into my model
so I have a complete BIM?
How do I view a part
of the model without
having to download
the whole thing?
How do I easily get
2D plans out of my model
and distribute them?
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8. True project collaboration – the right tools for the job
Corporate EDMS
What are the limitations
in a project environment?
Internal, enterprise focus
Generic collaboration functionality
Deploy, develop & maintain internally
Train & support users internally
How are users across
project organizations
supported and trained?
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9. Corporate EDMS: A barrier to project-wide acceptance
Engineer
Architect
System Owner
Quantity
Surveyor
Main Contractor
CPO
Subcontractor
Services
Consultants
Subcontractor
Subcontractor
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10. Which leads to…
Engineer
Architect
Client
Quantity
Surveyor
Cost
Consultant
PM
Services
Consultants
General Contractor
Subcontractor
Subcontractor
Subcontractor
Subcontractor
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11. One platform, agreed processes
PM
Consultant
Contractor
Client
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12. What are the results if your entire project team
has access to:
Definite latest &
approved version
Complete trail of
RFIs, Clarifications
and Site Instructions
Full documentation
history
Through a trusted, auditable and
reportable Project EDMS
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13. Accelerate decision making, reduce cycle times
Faster
design reviews
Faster
RFI turnaround
Faster
bid preparation
68%
43%
50%
less time
less time
less time
Compared to
FTP sites
($800m project)
Compared to
US industry
average
Compared to
previous method
(Large GC)
“Where typically it would be a 14 day turn around on documents, or on some of
the faster documents 5 days, we’ve been able to turn them around in hours”
Source: Industry Standards and Client Case Studies to 31 July 2012
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14. Boost productivity and profits
More efficient
doc control
Reduced
search time
Faster record
assembly
$628k saving
$725k saving
$81k saving
84%
60%
80%
less time
less time
less time
Compared to
internal EDMS
($268m project)
Compared to internal
systems (CM firm,
$100m project)
Compared to
previous method
($100m project)
“We are now going to support over 40 projects
with a staff of nine! And that is huge in terms of cost saving”
Source: Industry Standards and Client Case Studies to 31 July 2012
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15. “
My document control system is my
insurance policy. I have a clear
record of who did what and when. If
something goes wrong I can
indisputably identify the party at fault
Andre Stockbridge,
Project Director
”
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16. Mobile is changing the way people work…
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17. Full Mobile Collaborative BIM
1. Collaborative Platform
Docs, Specs,
Manuals
4. BIM Server
3D Visualization,
Part model streaming
& Mark-up
Server side converter
RFIs etc
Workflow & point -in –time
approved models
1.
2.
3.
2. Visualization
Distribute models
Review & approval
Manage coordination and issues
5. Mobile BIM in the field
Rest of Project Team
4.
5.
6.
Publish, archive, version
View. Walkthrough. Annotate
Publish & manage 2D
3. Plugins to Revit + more
BIM Authors
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18. This is what happens if you forget the “ing”
Problem:
“Project was “designed” in BIM, but…
there was no communication and collaboration
Result:
The contractor sued the
owner, the owner sued the
architect, and the insurer
brought in the MEP engineer.
“There was a
“pretty significant cost,”
totalling millions of dollars,
which was shared by the
architect, the MEP engineer
and the contractor.”
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19. Thank you
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