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1. Managing the P6
Schedule From An
Owner’s Perspective
April 7-10, 2013
Raquel Speers Shohet, PSP
Vice President
Hill International

2. Speaker Biography
Degree: BS – Civil Engineering
Years of Controls Experience: 22
EPC
Consultant
50% Public and Private Owners
50% Contractors
Built and managed 350+ schedules
Something you do not know about me: I was
goalkeeper for University of California, Irvine
Women‟s Soccer Team

3. Conceptual Presentation Topics
Limitations/ Capabilities of P6
Accessing Current Environment
Managing schedule progress
Incorporating varied contractor schedules
into a single enterprise system
Performing schedule review/analysis
Reporting/ Tracking critical events
Potential EV analysis
Managing owner‟s long-term goals/budget

4. Challenges for Enterprise Software
Rollout
Understanding the Technology
Getting past the Software Sales Pitch
Re-thinking Processes
Standardizing the Processes
Training New Processes
Executive Buy-in
Commitment

7. Making the Commitment
Define the Processes
 Scheduling Specification at Implementation
 Scheduling Appendix (Project Value $1M, $5-10M, $10M+)
 Schedule Department Roles and Responsibilities (SOP, “A” Team)
 IT Discovery (Hardware, License Costs, Hosting)
Design the Processes
Best Practices
System Implementation
Pilot Project
 Develop the Processes
Process Flow Charts (Baselines, Monthly Updates, Reviews)
Templates
Reporting
 Deliver the Processes
Live Environment
Training
Advanced Considerations
STANDARDIZATION IS KEY!!!!!!!!!!!!!!!!!!!!

9. Minimum Scheduling
Requirements
Scheduler Qualification
Requirements
Scheduling Software
Requirements
Schedule Acceptance
Critical Path Method
Work Breakdown Structure
(WBS)
Float
Calendars
Durations
Relationships
Contingency Time
Change of Contract Time
Submittal, Procurement,
Delivery Activities
Testing, Training, & Startup
Activities
Schedule Specification Considerations

14. State DOT Specification
1.6 Baseline Construction Schedule
C. Schedule Submission
Current BPM Considerations

15. Current BPM Considerations

16. Process Flow/
Information Management Considerations

18. OWNER 1 Owner 1 Master Schedule

20. Added Summaries:
Cost, Critical Path, Schedule Impacts, Change Order, Contingency and Start up Plans Summaries

23. Live Environment/
Advanced Considerations

25. o System Integration of Oracle Project Management/ Contract Management or
PMWeb Softwares
o QC Items
o RFIs
o Submittals
o Contractor Claims
o Web Application
o CIP Long Term Budgets/ Goals
Advanced Considerations

26. Each „portlet‟ can be resized or maximized based on user preference.
This PM dashboard consists of seven „portlets‟:
The Project Gantt Chart Project Statistics Project Health
Schedule Performance Index Performance Project Notebooks
Earned Value Performance

30. Review Presentation Topics
Limitations/ Capabilities of P6
Accessing Current Environment
Managing schedule progress
Incorporating varied contractor schedules
into a single enterprise system
Performing schedule review/analysis
Reporting/ Tracking critical events
Potential EV analysis
Managing owner‟s long-term goals/budget

31. Conclusion
 Understand value of an Enterprise versus Stand-alone
environment
 Identify strengths and weaknesses of current processes
 Specifications
 Data Management
 Setup Standardized Structures
 EPS, WBS, Codes, Global v Project
 Establish Key Work Flow Processes
 Maintain Consistency
 Schedule Review
 Schedule Management
 Schedule Reporting
 Utilize tools provided to optimize the schedule for your program

32. Questions and Answers
Hoping that you can use these implementation
and execution lessons learned outlined to
efficiently manage project schedules using
Primavera P6™
Thank you