This formal letter template provides guidance for writing a clear and targeted letter. The introduction paragraph states the reason for writing. The following paragraph provides more details about the purpose. The last paragraph restates the reason for writing and thanks the reader for their time. The template emphasizes keeping the letter simple and focused so the intent is obvious to the reader.

1. FORMAL LETTER
Your Name (Your Contact Information)
Your Address
Youe City, State, Zip Code
Your Phone No.
Your Email Address
Date
Name (Recipient’s Name)
Company Name & Address
City, State, Zip Code
Subject
Dear Mr./Ms. Last Name
When writing your letter, keep your letter simple and targetted, so the purpose of
your letter is clear.
The first paragraph of your letter should provide introduction to why you are
writing.
Then the following paragraph provides more information and specific details about
your purpose. Explain why you are writing, so it is easy for the readerto understand
the purpose well.
The last paragraph should reiterate the reason you are writing and thank the reader
for reviewing your request.
Sincerily/Respectfully
Signature
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