The document summarizes the basic components of a campus budget, including sources of revenue like tuition, fees, and state appropriations. It explains that the majority (58.7%) of campus revenue comes from tuition. It also outlines the major expense categories like personnel costs, operations, and reserves. The approval process is described, which involves consultation with students in the fall and spring, with the board approving the budgets and tuition/fees in June.

1. Campus Budgets

2. ◦ System- appropriations and allocation
◦ Campus level- expenses and tuition revenue

3. Revenue > Personnel + Operating Costs
Basic Campus Budgeting

4.  Appropriation
 Tuition  Enrollment
 Fees
 Other (grants, customized training, etc.)
Revenue

5. 58.7% of revenue comes from TUITION

6.  Salary
 Benefits
 Staff Development
 Curriculum Development
 Release Time
 Sabbaticals
 Tuition Waivers
Personnel Costs

7.  Everything else!
 Your campus building(s).
Operations

8.  Supplies
 Travel
 Memberships
 Purchased Services
 IT Support
 Equipment Replacement/Lease
Other Operating Costs

9.  Marketing
 Debt Service
Other Campus Costs

10. All campuses must keep cash reserves*
5-7% of the campus budget
* NO required student life reserve!
Reserves

11.  Legislative snapshot
 Money and tuition set for this year AND next
 Every college prepares a budget outlook
◦ Enrollment
◦ % revenue from tuition v. state
◦ Other revenue
◦ Personnel costs
Start with a snapshot

12.  Consultation with students on budget
outlook (Fall)
 Administration creates draft budget
 Consultation continues (through Spring)
 Student senate writes letter to Board of
Trustees on the process (Aprilish)
 Chancellor reviews and brings to Board for
first reading (May)
 Board approves all budgets, including tuition
and fees (June)
Approval process

13. Tuition and Fees Consultation
 Meet early and often.
 Make it a conversation and not a
lecture.
 Make sure to keep things respectful.

14. Remember to think about and
discuss a variety of factors
 Differential Tuition
 Personnel Costs and Operating
Expenses
 Other campuses tuition rate in the area
 Legislative arena

15. Consultation Letter
 Every campus Student Senate drafts a
consultation letter.
 The letter provides an overview of the
process taken.
 More information on the Consultation
letters will be provided at future
conferences…..

16.  Enrollment and type
 Reserve, carry-forward
 Inflation
 Total expected revenue
 Costs
 Cuts
 Scenarios/options
Get the facts

17. Know the Allocation