reply of an order

1. Reply (Execution) of an order

2. Reply to an order / Execution of an
order
These letters are written by seller
in reply to an order placed by the
buyer. It serves as a legal
acceptance of all aspects
mentioned in the order so it should
be drafted carefully.
When the supplier accepts an
order, it means that he has
undertaken to deliver the goods on
required terms and conditions.

3. Reply to an order / Execution of an
order
Every order is an opportunity for
the seller to build a profitable
relationship with the customer.
The seller must highlight the
favorable aspects of the goods,
terms and conditions.
The order must be read carefully
before accepting and
acknowledging it.

4. Hints for drafting a reply to an order
Thank the party for the order.
The list of the goods dispatched by the
sender.
Mode of dispatch.
State the total amount of the invoice.
Inform regarding the name of the bank,
if the invoice is through a bank.
Refer to the unique features of the
goods supplied by you.
Refer to the trade discount, cash
discount if applicable.

5. Format letter of reply to an order
Re. : Your order no. _____dated ____.
Thank you for order no.____ of
___ for the supply of ____.
Sl.
No.
Catalogue
Reference
Description quantity

6. Format letter of reply to an order
We have executed the order and sent the
above mentioned goods through carriage
paid / carriage forward basis. Receipt and bill
for Rs. ____ are sent to your bankers for
collection as per your instructions.
We enclose a copy of the invoice for your
reference.
Yours faithfully,
Encl. : A copy of the invoice

7. Useful sentences for reply to an order
Opening statements :
Thank you for your order dated _____.
We take your order as an indication of
our increased business with us.
You will be glad to know that your
order dated ____ has been promptly
executed by us.
It pleases us to inform you that your
order of ____has been dispatched by
us.

8. Useful sentences for reply to an order
Closing statements :
We look forward to the development of
our business relations.
We assure you of our best attention to
your orders in future also.
In case of any further assistance,
please feel free to write to us.
Always willing to serve you to the best
of your satisfaction.

9. Reply to an order for fans
PRAKASH ELECTRICAL LTD.
Ahmedabad
25th
July, 2012
Ref.: E / 361
To
The Manager
Gupta Agency Ltd.
Rajkot.

10. Reply to an order for fans
Sirs,
Sub. : Reply to an order placed.
With reference to your letter No. 6/24,
dated July, 2012, ordering supply of
ceiling, pedestal and mini fans we
confirm having sent the goods through
Overland Carriers Ltd., L.R. No. 354 Dt.
July, 2012.

11. Reply to an order for fans
The invoice and original L.R. have been
sent through the Indian Overseas Bank,
our bankers would present documents
through Rajkot Branch, as requested by
you.
Kindly inform us as soon as you receive
the bills.
Yours faithfully,
-------------------

12. Reply to an order for men and
women’s dresses
KUTTONS MILLS
Ahmedabad
20th
July, 2012.
To
The Manager
Dressland
Rajkot.

13. Reply to an order for men and
women’s dresses
Dear Mr._______ ,
Sub. : Reply to the order placed by you of
different varieties of men and women’s dresses
Many thanks for your order of 15th
July,
2012, which we take as indication of your
increased business in our ULTRA DRESSES.
All the items are being dispatched today by
Saibaba Transport which will reach to you in
time for your Janmashtami sales.

14. Reply to an order for men and
women’s dresses
These dresses are of superior quality for
men and women of certain class who
have dressing sense. The designs are
innovative and fitting trendy.
We have enclosed the L/R No.
SST/WZ/123 Ahmedabad and the invoice
No. 6324 and have offered 15% trade
discount.

15. Reply to an order for men and
women’s dresses
We look forward to the development
of our business relation.
Your sincerely,
------------------
Encl.
1. The L / R
2. The invoice