The internal audit has three main objectives:
1. To assist project management with timely financial information to enable corrective action
2. To carry out the audit in accordance with Indian auditing standards
3. To cover all sources and uses of funds for the entire project, including all contracts
The audit will include producing project financial statements and assessing the financial management system, funds flow, compliance with agreements, and transaction records. Specific areas of coverage include transaction verification, asset management, and ensuring expenditures are eligible.
1. Grants received for capital expenditure are initially treated as capital reserve and adjusted as income proportionate to depreciation. Grants for government-owned assets are adjusted to asset costs.
2. Fixed assets are recorded at historical cost. Intangible assets at acquisition cost. Expenditure on non-owned assets is reflected in capital work-in-progress till completion then fixed assets.
3. Capital work-in-progress includes supply contract supplies and incidental construction expenses allocated proportionate to annual capital expenditure. Deposit works and cost-plus contracts use contractor statements.
The document provides details of an internal controls training seminar at a construction site, including the agenda, topics to be covered, and presentations. The seminar will cover an overview of internal controls and the project manager's role, statutory compliance requirements, controls for equipment and procurement, HR and stores controls, MIS preparation, and the site accounts role. Presentation topics include tendering, budgeting, mobilization, material reconciliation, and project completion. The seminar aims to explain the importance of internal controls at construction sites and various control points that must be established.
The document discusses audit documentation and reporting requirements. It defines audit documentation as the principal record of audit procedures applied, evidence obtained, and conclusions reached by the auditor. Audit documentation serves to demonstrate that the audit was performed in accordance with standards and to provide a record of evidence in case it is needed for legal or regulatory proceedings. The document outlines the purpose, ownership, and confidentiality of audit documentation, as well as requirements for its organization, storage, and retention. It also discusses reporting requirements for auditors under the Companies Act regarding matters such as the Companies (Auditor's Report) Order and management explanations for adverse comments.
The document provides sample audit programs for various accounts and areas that would be tested during an audit, including tangible fixed assets, investments, stock, debtors, bank balances, creditors, long term loans, provisions, capital/statutory records, profit and loss, and taxation. The audit programs list the specific procedures and tests that would be performed to obtain evidence regarding existence, completeness, valuation, cut-off, and proper presentation/disclosure of account balances and transactions.
The document discusses audit evidence and procedures for gathering evidence. It defines audit evidence and its basic principles of independence, integrity, and objectivity. It describes the sources of audit evidence, including physical examination, confirmations, documentation, analytical procedures, inquiries, reperformance, and observation. It discusses factors like audit risk, reliance on controls, materiality, and reliability that influence evidence. It also covers the appropriateness, relevance, reliability, and direction of testing for audit evidence. Finally, it discusses substantive procedures used to detect material misstatements.
Verification involves checking balance sheet items like stock, while vouching involves checking profit and loss items like expenses.
The document then discusses the process for physically verifying different types of assets like cash, inventory, and fixed assets. This involves notifying the client, conducting counts on scheduled dates, preparing reports on findings, reconciling any differences, and getting management approval on adjustments.
Procedures like surprise cash counts, inventory classification methods, and checking asset details are described to thoroughly verify the physical assets.
Objective of today’s session:
Purchasing system and procedure.
Audit objective.
Audit procedure.
Audit program.
Cash purchases.
Audit findings and reporting.
- Robert Hiester Montgomery is considered the father of auditing and co-founded PwC. His book "Auditing Theory and Practice" is still considered a benchmark for the audit industry. He asserted the importance of documentation for a proper audit trail.
- Audit documentation, also known as workpapers, is the record of audit procedures performed, evidence obtained, and conclusions reached. Documentation provides an experienced auditor not involved in the audit the ability to understand the nature, timing, and extent of procedures performed to comply with standards and laws.
- The level of documentation should be sufficient such that it demonstrates the work done, evidence seen, findings, and conclusions. More documentation is needed for areas involving risk, judgment, need
1. Grants received for capital expenditure are initially treated as capital reserve and adjusted as income proportionate to depreciation. Grants for government-owned assets are adjusted to asset costs.
2. Fixed assets are recorded at historical cost. Intangible assets at acquisition cost. Expenditure on non-owned assets is reflected in capital work-in-progress till completion then fixed assets.
3. Capital work-in-progress includes supply contract supplies and incidental construction expenses allocated proportionate to annual capital expenditure. Deposit works and cost-plus contracts use contractor statements.
The document provides details of an internal controls training seminar at a construction site, including the agenda, topics to be covered, and presentations. The seminar will cover an overview of internal controls and the project manager's role, statutory compliance requirements, controls for equipment and procurement, HR and stores controls, MIS preparation, and the site accounts role. Presentation topics include tendering, budgeting, mobilization, material reconciliation, and project completion. The seminar aims to explain the importance of internal controls at construction sites and various control points that must be established.
The document discusses audit documentation and reporting requirements. It defines audit documentation as the principal record of audit procedures applied, evidence obtained, and conclusions reached by the auditor. Audit documentation serves to demonstrate that the audit was performed in accordance with standards and to provide a record of evidence in case it is needed for legal or regulatory proceedings. The document outlines the purpose, ownership, and confidentiality of audit documentation, as well as requirements for its organization, storage, and retention. It also discusses reporting requirements for auditors under the Companies Act regarding matters such as the Companies (Auditor's Report) Order and management explanations for adverse comments.
The document provides sample audit programs for various accounts and areas that would be tested during an audit, including tangible fixed assets, investments, stock, debtors, bank balances, creditors, long term loans, provisions, capital/statutory records, profit and loss, and taxation. The audit programs list the specific procedures and tests that would be performed to obtain evidence regarding existence, completeness, valuation, cut-off, and proper presentation/disclosure of account balances and transactions.
The document discusses audit evidence and procedures for gathering evidence. It defines audit evidence and its basic principles of independence, integrity, and objectivity. It describes the sources of audit evidence, including physical examination, confirmations, documentation, analytical procedures, inquiries, reperformance, and observation. It discusses factors like audit risk, reliance on controls, materiality, and reliability that influence evidence. It also covers the appropriateness, relevance, reliability, and direction of testing for audit evidence. Finally, it discusses substantive procedures used to detect material misstatements.
Verification involves checking balance sheet items like stock, while vouching involves checking profit and loss items like expenses.
The document then discusses the process for physically verifying different types of assets like cash, inventory, and fixed assets. This involves notifying the client, conducting counts on scheduled dates, preparing reports on findings, reconciling any differences, and getting management approval on adjustments.
Procedures like surprise cash counts, inventory classification methods, and checking asset details are described to thoroughly verify the physical assets.
Objective of today’s session:
Purchasing system and procedure.
Audit objective.
Audit procedure.
Audit program.
Cash purchases.
Audit findings and reporting.
- Robert Hiester Montgomery is considered the father of auditing and co-founded PwC. His book "Auditing Theory and Practice" is still considered a benchmark for the audit industry. He asserted the importance of documentation for a proper audit trail.
- Audit documentation, also known as workpapers, is the record of audit procedures performed, evidence obtained, and conclusions reached. Documentation provides an experienced auditor not involved in the audit the ability to understand the nature, timing, and extent of procedures performed to comply with standards and laws.
- The level of documentation should be sufficient such that it demonstrates the work done, evidence seen, findings, and conclusions. More documentation is needed for areas involving risk, judgment, need
This audit risk checklist is used to guide the completion of relevant audit forms and ensure all audit risk assessment procedures are performed. It contains 11 questions regarding the performance of detailed risk assessments, recording of medium and high risks, evaluation of entity controls, response to risks at the financial statement and assertion levels, and consideration of fraud risks related to revenue recognition.
This document provides guidance on auditing scrap sales. It outlines the audit objective is to prevent irregularities in scrap sales and ensure the company realizes true financial profit. Key documents to review include scrap sale policies, registers, production details, authorized personnel lists, and vendor contracts. The audit procedures involve understanding the scrap sale process, preparing an audit program, checking internal controls, analytical procedures, verifying scrap records, and ensuring proper vendor contract verification. The conclusion reiterates the importance of following these procedures to properly audit scrap sales.
This audit checklist summarizes the procedures to be performed for auditing fixed assets, investments, intangible assets, and inventory. It includes steps to verify existence and ownership of assets, assess valuation methods, ensure compliance with accounting standards, and review capitalization, impairment, and depreciation policies. The auditor is asked to confirm completion of procedures such as asset counts, confirmation of third party holdings, testing of calculations, and cutoff testing.
This document discusses the importance of fixed asset management and control procedures for projects. It defines a fixed asset as a high-value asset with a useful life of over one year, such as vehicles, furniture, and equipment. Fixed assets need to be managed through registers like the Fixed Assets Register (FAR) and Fixed Assets Issue Register (FAIR) to track details, locations, and custodians. Standard control procedures include tagging assets, insuring high-value items, conducting physical inventories, and cross-referencing financial and asset records. Physical verification helps ensure assets still exist and are in good condition by comparing book balances to physical counts.
Analytical procedures and two basic audit approaches - systems based approach and direct substantive testing - are commonly used in audits. Analytical procedures involve analyzing financial ratios and trends to identify unexpected fluctuations. The systems based approach relies on evaluating internal controls, while direct substantive testing gathers evidence through examining transactions without relying on controls. Both approaches use procedures like analytical reviews, sampling, confirmations, and documentation to gather evidence and assess audit risk. The level of substantive testing required depends on the risks identified and whether controls can be relied upon.
This document outlines requirements for audit documentation according to standards set by the PCAOB. It defines audit documentation as the written record of the audit work performed, evidence obtained, and conclusions reached. Audit documentation supports the auditor's conclusions and representations in their report. It must contain sufficient information for another auditor to understand the work performed and conclusions reached. The documentation must also include any significant issues identified and how they were addressed. Audit documentation must be retained for seven years after the report release date.
SA 230 outlines requirements for audit documentation. Audit documentation includes records of audit procedures performed, relevant audit evidence obtained, and conclusions reached. Documentation must be dated and signed, with all significant matters documented. Documentation assists the audit engagement, enables accountability, and allows for quality reviews and inspections. Sufficient documentation must be prepared to enable an experienced auditor to understand the size and complexity of the entity, nature of audit procedures, significant matters, and conclusions. Documentation includes audit programs, summaries, issues memos, and confirmations. The final audit file must be assembled within 60 days of the audit report date and retained for 7 years.
A presentation on Property, Plant & Equipment (PPE)-IAS 16, Prepared by a few students of Dept. of Accounting & Info. Systems, Jahangirnagar University, Savar, Dhaka
This ppt is a comprehensive presentation on various aspects for the entities working in the construction domain. Starting from Tendering to Budgeting and going on to indirect tax aspects like VAT and service Tax.
Oracle Purchase to Pay Internal Audit Test of Controls Work ProgramLewis Adams
The document provides a work program for testing controls in the purchase to payment process in Oracle Applications. It outlines 13 steps to test controls related to application security, configuration, matching principles, accrual methods, receipt processing, reconciliation procedures and accounting for purchases. Each step lists key audit procedures to evaluate segregation of duties, approval hierarchies, tolerances, policies and procedures, and the monthly reconciliation between subledgers and the general ledger.
The document outlines the NBI Internal Audit Methodology which includes 6 phases: planning, execution, reporting, follow-up, enterprise risk assessment, and special assignments. The execution phase involves notifying the process owner, project planning, process description/audit program creation, testing and documenting findings, and confirming/reporting results. Special assignments can be requested for significant risks and involve establishing need, planning, and integrating into existing audit plans or urgent timelines if needed.
This document provides an overview of Accounting Standard 10 (AS-10) regarding the accounting treatment of fixed assets. It defines fixed assets and outlines their presentation in financial statements using either historical cost or revalued amounts. The document discusses the calculation of historical cost, accounting for self-constructed and exchanged assets, and the treatment of revaluations. It also covers improvements, additions, disposals, and the required disclosures regarding fixed assets. The presentation was created by students at L.J Institute of Management Studies in Ahmedabad, Gujarat to explain AS-10 on accounting for fixed assets.
Audit Programme is prepared before the actual auditing procedure starts. it is essential for Auditors. There are numerous things that need to be considered while making an audit programme.
This document provides a checklist for conducting an internal audit of a microfinance institution (MFI). The checklist covers various audit areas, including the building/premises, safe, cash records, fixed assets, office supplies, loan processes, staffing, and financial reports. It is intended to help auditors systematically evaluate whether the MFI's policies, procedures, and controls are properly documented and followed. Any "no" responses, especially for starred items denoting higher risks, should be investigated and corrective actions taken.
This document discusses the concepts of audit verification and vouching. It defines an audit as the evaluation of a person, organization, system, process, enterprise, project or product. Verification is the process of ensuring accuracy through inspection, observation, and analysis, particularly of assets and liabilities on a balance sheet. Vouching involves carefully examining original documents like invoices and receipts to prove the accuracy of accounting entries and identify any omitted transactions. The document outlines the objectives, principles, procedures, techniques, differences and advantages of audit verification and vouching.
The document provides a list of preliminary information requirements for conducting due diligence on a company. It requests information across 11 categories: [1] Overview, [2] Financial Statements, [3] Income Statement, [4] Customers, [5] Costs and Expenses, [6] Balance Sheet, [7] Cash Flow Statements, [8] Contingent Liabilities, [9] Related Parties, [10] Personnel, and [11] Taxation. The information requested includes organizational structure, financial statements, revenue and cost details, customer and supplier information, personnel details, taxation records, and other operational and legal documents.
The document discusses the process and procedures for conducting a stock audit in banks. It covers the meaning and purpose of stock audits, relevant auditing standards, the various stages of a stock audit including planning, fieldwork procedures, and reporting. Key procedures discussed include verifying physical inventory, assessing valuation of stock, analyzing debtors, recalculating drawing power, and ensuring adequate insurance coverage. The document provides guidance on planning, documentation, analytical procedures, internal control evaluation, and addressing common deficiencies observed in cash credit accounts.
An audit programme outlines the guidelines and specifics for conducting an audit, including the audit objectives, location, timing, and procedures. It is developed after understanding the client's business by determining audit strategies and preparing a checklist. The advantages of an audit programme are that it provides instructions, divides work responsibilities, and facilitates supervision, future planning, and efficient audits. However, audit programmes can also lead to rigid and mechanical work, as well as a lack of flexibility and initiative.
International accounting standard 41 agricultureIvan Kovacic
IAS 41 provides guidance on accounting for biological assets and agricultural produce. It defines agricultural activity as the management of biological transformation of living animals and plants into agricultural produce or biological assets for sale. Key requirements include:
- Biological assets must be measured at fair value less costs to sell, except when fair value cannot be measured reliably.
- Changes in fair value of biological assets are included in profit or loss for the period they arise.
- Government grants related to biological assets measured at fair value less costs to sell must be recognized in profit or loss when receivable.
The document discusses the meaning, purpose and process of conducting a stock audit for banks. It defines stock/inventory according to accounting standards and explains the different types of inventory that should be included in an audit. Key points covered include methods for valuing different inventory types, reasons to perform stock audits, the scope of an audit, and relevant RBI notifications regarding non-performing assets. The document emphasizes verifying physical quantities, quality and valuation of inventory that has been pledged as loan security.
The document discusses the external audit process for IFAD-funded projects. It covers the objectives, types, roles, requirements, and outputs of the external audit. The key points are:
- The external audit examines financial statements, accounting systems, transactions, and internal controls to provide assurance of accountability and compliance.
- It includes a financial audit opinion, compliance audit report, and management letter identifying internal control weaknesses.
- The borrower/grantee appoints auditors, submits audit reports to IFAD, and implements recommendations while IFAD monitors the process.
- Audit reports include opinions on financial statements and use of special accounts, and indicate any ineligible expenditures.
Audit planning involves determining the objectives, scope, and procedures for an audit. It is an ongoing and iterative process that begins with the previous audit and continues until the current audit is complete. Effective planning establishes the overall audit strategy, develops an audit plan, and involves tasks like identifying risks, resources needed, and data collection methods. Key considerations before an audit include clearly defined objectives and scope, an audit team, specific audit plan and timing, and preliminary analysis of requirements and processes.
This audit risk checklist is used to guide the completion of relevant audit forms and ensure all audit risk assessment procedures are performed. It contains 11 questions regarding the performance of detailed risk assessments, recording of medium and high risks, evaluation of entity controls, response to risks at the financial statement and assertion levels, and consideration of fraud risks related to revenue recognition.
This document provides guidance on auditing scrap sales. It outlines the audit objective is to prevent irregularities in scrap sales and ensure the company realizes true financial profit. Key documents to review include scrap sale policies, registers, production details, authorized personnel lists, and vendor contracts. The audit procedures involve understanding the scrap sale process, preparing an audit program, checking internal controls, analytical procedures, verifying scrap records, and ensuring proper vendor contract verification. The conclusion reiterates the importance of following these procedures to properly audit scrap sales.
This audit checklist summarizes the procedures to be performed for auditing fixed assets, investments, intangible assets, and inventory. It includes steps to verify existence and ownership of assets, assess valuation methods, ensure compliance with accounting standards, and review capitalization, impairment, and depreciation policies. The auditor is asked to confirm completion of procedures such as asset counts, confirmation of third party holdings, testing of calculations, and cutoff testing.
This document discusses the importance of fixed asset management and control procedures for projects. It defines a fixed asset as a high-value asset with a useful life of over one year, such as vehicles, furniture, and equipment. Fixed assets need to be managed through registers like the Fixed Assets Register (FAR) and Fixed Assets Issue Register (FAIR) to track details, locations, and custodians. Standard control procedures include tagging assets, insuring high-value items, conducting physical inventories, and cross-referencing financial and asset records. Physical verification helps ensure assets still exist and are in good condition by comparing book balances to physical counts.
Analytical procedures and two basic audit approaches - systems based approach and direct substantive testing - are commonly used in audits. Analytical procedures involve analyzing financial ratios and trends to identify unexpected fluctuations. The systems based approach relies on evaluating internal controls, while direct substantive testing gathers evidence through examining transactions without relying on controls. Both approaches use procedures like analytical reviews, sampling, confirmations, and documentation to gather evidence and assess audit risk. The level of substantive testing required depends on the risks identified and whether controls can be relied upon.
This document outlines requirements for audit documentation according to standards set by the PCAOB. It defines audit documentation as the written record of the audit work performed, evidence obtained, and conclusions reached. Audit documentation supports the auditor's conclusions and representations in their report. It must contain sufficient information for another auditor to understand the work performed and conclusions reached. The documentation must also include any significant issues identified and how they were addressed. Audit documentation must be retained for seven years after the report release date.
SA 230 outlines requirements for audit documentation. Audit documentation includes records of audit procedures performed, relevant audit evidence obtained, and conclusions reached. Documentation must be dated and signed, with all significant matters documented. Documentation assists the audit engagement, enables accountability, and allows for quality reviews and inspections. Sufficient documentation must be prepared to enable an experienced auditor to understand the size and complexity of the entity, nature of audit procedures, significant matters, and conclusions. Documentation includes audit programs, summaries, issues memos, and confirmations. The final audit file must be assembled within 60 days of the audit report date and retained for 7 years.
A presentation on Property, Plant & Equipment (PPE)-IAS 16, Prepared by a few students of Dept. of Accounting & Info. Systems, Jahangirnagar University, Savar, Dhaka
This ppt is a comprehensive presentation on various aspects for the entities working in the construction domain. Starting from Tendering to Budgeting and going on to indirect tax aspects like VAT and service Tax.
Oracle Purchase to Pay Internal Audit Test of Controls Work ProgramLewis Adams
The document provides a work program for testing controls in the purchase to payment process in Oracle Applications. It outlines 13 steps to test controls related to application security, configuration, matching principles, accrual methods, receipt processing, reconciliation procedures and accounting for purchases. Each step lists key audit procedures to evaluate segregation of duties, approval hierarchies, tolerances, policies and procedures, and the monthly reconciliation between subledgers and the general ledger.
The document outlines the NBI Internal Audit Methodology which includes 6 phases: planning, execution, reporting, follow-up, enterprise risk assessment, and special assignments. The execution phase involves notifying the process owner, project planning, process description/audit program creation, testing and documenting findings, and confirming/reporting results. Special assignments can be requested for significant risks and involve establishing need, planning, and integrating into existing audit plans or urgent timelines if needed.
This document provides an overview of Accounting Standard 10 (AS-10) regarding the accounting treatment of fixed assets. It defines fixed assets and outlines their presentation in financial statements using either historical cost or revalued amounts. The document discusses the calculation of historical cost, accounting for self-constructed and exchanged assets, and the treatment of revaluations. It also covers improvements, additions, disposals, and the required disclosures regarding fixed assets. The presentation was created by students at L.J Institute of Management Studies in Ahmedabad, Gujarat to explain AS-10 on accounting for fixed assets.
Audit Programme is prepared before the actual auditing procedure starts. it is essential for Auditors. There are numerous things that need to be considered while making an audit programme.
This document provides a checklist for conducting an internal audit of a microfinance institution (MFI). The checklist covers various audit areas, including the building/premises, safe, cash records, fixed assets, office supplies, loan processes, staffing, and financial reports. It is intended to help auditors systematically evaluate whether the MFI's policies, procedures, and controls are properly documented and followed. Any "no" responses, especially for starred items denoting higher risks, should be investigated and corrective actions taken.
This document discusses the concepts of audit verification and vouching. It defines an audit as the evaluation of a person, organization, system, process, enterprise, project or product. Verification is the process of ensuring accuracy through inspection, observation, and analysis, particularly of assets and liabilities on a balance sheet. Vouching involves carefully examining original documents like invoices and receipts to prove the accuracy of accounting entries and identify any omitted transactions. The document outlines the objectives, principles, procedures, techniques, differences and advantages of audit verification and vouching.
The document provides a list of preliminary information requirements for conducting due diligence on a company. It requests information across 11 categories: [1] Overview, [2] Financial Statements, [3] Income Statement, [4] Customers, [5] Costs and Expenses, [6] Balance Sheet, [7] Cash Flow Statements, [8] Contingent Liabilities, [9] Related Parties, [10] Personnel, and [11] Taxation. The information requested includes organizational structure, financial statements, revenue and cost details, customer and supplier information, personnel details, taxation records, and other operational and legal documents.
The document discusses the process and procedures for conducting a stock audit in banks. It covers the meaning and purpose of stock audits, relevant auditing standards, the various stages of a stock audit including planning, fieldwork procedures, and reporting. Key procedures discussed include verifying physical inventory, assessing valuation of stock, analyzing debtors, recalculating drawing power, and ensuring adequate insurance coverage. The document provides guidance on planning, documentation, analytical procedures, internal control evaluation, and addressing common deficiencies observed in cash credit accounts.
An audit programme outlines the guidelines and specifics for conducting an audit, including the audit objectives, location, timing, and procedures. It is developed after understanding the client's business by determining audit strategies and preparing a checklist. The advantages of an audit programme are that it provides instructions, divides work responsibilities, and facilitates supervision, future planning, and efficient audits. However, audit programmes can also lead to rigid and mechanical work, as well as a lack of flexibility and initiative.
International accounting standard 41 agricultureIvan Kovacic
IAS 41 provides guidance on accounting for biological assets and agricultural produce. It defines agricultural activity as the management of biological transformation of living animals and plants into agricultural produce or biological assets for sale. Key requirements include:
- Biological assets must be measured at fair value less costs to sell, except when fair value cannot be measured reliably.
- Changes in fair value of biological assets are included in profit or loss for the period they arise.
- Government grants related to biological assets measured at fair value less costs to sell must be recognized in profit or loss when receivable.
The document discusses the meaning, purpose and process of conducting a stock audit for banks. It defines stock/inventory according to accounting standards and explains the different types of inventory that should be included in an audit. Key points covered include methods for valuing different inventory types, reasons to perform stock audits, the scope of an audit, and relevant RBI notifications regarding non-performing assets. The document emphasizes verifying physical quantities, quality and valuation of inventory that has been pledged as loan security.
The document discusses the external audit process for IFAD-funded projects. It covers the objectives, types, roles, requirements, and outputs of the external audit. The key points are:
- The external audit examines financial statements, accounting systems, transactions, and internal controls to provide assurance of accountability and compliance.
- It includes a financial audit opinion, compliance audit report, and management letter identifying internal control weaknesses.
- The borrower/grantee appoints auditors, submits audit reports to IFAD, and implements recommendations while IFAD monitors the process.
- Audit reports include opinions on financial statements and use of special accounts, and indicate any ineligible expenditures.
Audit planning involves determining the objectives, scope, and procedures for an audit. It is an ongoing and iterative process that begins with the previous audit and continues until the current audit is complete. Effective planning establishes the overall audit strategy, develops an audit plan, and involves tasks like identifying risks, resources needed, and data collection methods. Key considerations before an audit include clearly defined objectives and scope, an audit team, specific audit plan and timing, and preliminary analysis of requirements and processes.
The document describes the Loan Administration Change Initiative (LACI) which aims to improve development effectiveness through better financial management of World Bank financed projects. LACI simplifies disbursement procedures by linking quarterly disbursements to physical progress reports instead of requiring detailed documentation. It also ensures projects have strong financial management systems in place. The roles of both borrowers and the World Bank are outlined, and procedures for project selection, implementation, reporting, certification and disbursement under LACI are described.
1. The document discusses the stages and purpose of contract auditing for long-term construction projects. It covers pre-contract investigations, currency of contract investigations, final contract investigations, and post-completion investigations.
2. Key aspects that a contract auditor examines include accuracy of costs and revenues recorded, recognition of contract profits and losses, and compliance with disclosure requirements in IAS 11.
3. A contract auditor needs an understanding of both financial and technical construction matters to effectively audit contracts and have meaningful discussions with other project professionals.
This audit program summarizes procedures to audit an indirect loan portfolio in four sections:
1) Ensuring general ledger balances are properly recorded by testing reconciliations of selected accounts.
2) Verifying loan documentation complies with credit policy and regulations by reviewing a sample of loan files.
3) Confirming dealer relationships are properly managed and monitored by reviewing dealer agreements and activity.
4) Determining timely and accurate management reports are prepared and reviewed by documenting reports used and the post-closing loan review process.
Job Responsibilities from January 2011 to March 2013Mohamed. Zaki
The document summarizes the responsibilities of a Senior Cost Manager position at Gleeds International Management & Construction Consultants in Egypt from January 2011 to March 2013. The responsibilities included reviewing performance bonds and insurance policies, attending meetings, implementing cost control procedures, assessing change orders and claims, maintaining registers of variations and payments, administering provisional sums, examining claims and advising on dispute resolution, and providing cost reporting and cash flow forecasts on a monthly basis.
Contribution agreement cic presentation oct 2012 englishOCASI
This document provides an overview of contribution agreements between organizations and the Government of Canada's Immigration branch. It discusses key differences between grants and contributions, the accountability expected in contributions, and the lifecycle of a contribution agreement from planning through monitoring and closing. The full lifecycle includes negotiating objectives and budgets, submitting claims and reports, potential amendments, and financial and activity monitoring to ensure terms are met.
Contribution agreement cic presentation oct 2012 englishOCASI
This document provides an overview of contribution agreements between organizations and the Government of Canada for providing services to newcomers. It discusses key aspects of the contribution agreement lifecycle including planning, assessing proposals, negotiating agreements, monitoring funding usage, and closing out agreements. The document outlines accountability requirements and defines the difference between grants and contributions.
A6 contribution agreement oct 23 semhar and carlyocasiconference
This document provides an overview of contribution agreements between organizations and the Government of Canada for providing services to newcomers. It discusses key aspects of the contribution agreement lifecycle including planning, assessing proposals, negotiating agreements, monitoring funding usage, and closing out agreements. The document outlines accountability requirements and defines the difference between grants and contributions.
The document discusses various concepts related to construction project billing and documentation. It covers bill of quantities, the architect's role in quality control, measurement book, running account bill, interim certificate, final checking certificate, contract types like lump sum and item rate, contingencies, work charged establishment, earnest money, sundry items, lead and lift. Key points covered are the purpose and contents of bill of quantities, architect monitoring specifications and acting as owner's representative, measurement book recording work quantities, interim certificates controlling progress and payments.
1) The document is an audit planning checklist that outlines the planning procedures and considerations for an audit engagement. It addresses preliminary engagement activities, planning activities, audit risk, and quality control.
2) It requires sign off from the senior/manager and engagement partner to acknowledge that the planning considers professional standards and is adequate to obtain sufficient appropriate audit evidence.
3) The checklist is intended to help auditors plan and perform the audit with professional skepticism and recognize circumstances that could cause financial statements to be materially misstated.
CA Om Prakash Gupta has over 15 years of experience in finance, accounting, taxation, and project management. He has worked for several construction and manufacturing companies in roles such as General Manager of Finance and Accounts, and Deputy General Manager of Costing and MIS. His experience includes financial reporting, budgeting and cost control, liaising with banks, ensuring regulatory compliance, and managing project accounting. Currently he works independently as a consultant based in Kolkata.
Introduction to FM and Disbursements (1).pptxUkpevieGrace
The document discusses the financial management arrangements for World Bank operations, including the roles and responsibilities of borrowers and the Bank. Key elements of the borrower's financial management system are outlined, such as budgeting, accounting, financial reporting, funds flow, and internal/external audits. Guidelines are provided for maintaining designated bank accounts, eligible expenditures, disbursement methods and procedures.
This document outlines the audit phases and timeline, deliverables, readiness recommendations, and testing activities for an upcoming audit. It discusses planning the audit from May to September, with fieldwork in mid-September and completion by November/December. Recommendations are made to reconcile accounts monthly and prioritize certain tasks that can be done in July in preparation for the audit. The accounting basis for various financial statements is also reviewed.
The auditor should document matters that provide evidence to support the audit opinion and that the audit was conducted in accordance with standards. Working papers assist with planning, performing, supervising, and reviewing the audit. They include information on procedures, results, and conclusions. Working papers should provide an overall understanding of the audit to another auditor and should be retained securely according to professional standards.
1) The document provides an overview of the Control Procurements process, which involves managing procurement relationships, monitoring contract performance, and making changes as needed. It describes the inputs, tools and techniques, and outputs of the process. 2) The inputs include the project management plan, project documents, agreements, procurement documentation, approved change requests, and work performance data. Tools include expert judgment, claims administration, data analysis, inspection, and audits. 3) The outputs include closed procurements, work performance information, procurement documentation updates, change requests, project management plan updates, and organizational process assets updates.
The document discusses the key stages of contract management including monitoring performance, change management, dispute resolution, and financial management. It emphasizes establishing clear contract terms, monitoring delivery timelines and quality, handling changes appropriately, addressing disputes through remedies or termination, and ensuring timely payments. Effective contract management helps ensure all parties meet their obligations under the agreement.
AT-5908 CPA REVIEW SCHOOL OF THE PHILIPPINESRenee Lewis
The document discusses audit planning and the importance of obtaining knowledge of the client's business. It states that the auditor should develop an overall audit plan and audit program to guide the audit. The overall audit plan describes the expected scope and conduct of the audit, and considers factors like the client's business, accounting systems, risks, materiality levels, and coordination of audit work. The audit program sets out the nature, timing and extent of planned audit procedures. It is important for the auditor to obtain sufficient knowledge of the client's business to properly identify and understand significant events and transactions that could affect the financial statements.
This document outlines areas that should be covered in an internal audit of a manufacturing company. It discusses 12 key areas: purchases, sales, creditors, debtors, subcontracting, inventory, export incentives, price escalation, cash management, payroll, labor contractors, and a review of management information systems and internal controls. The goal is to evaluate financial records, internal processes, and risks to help management ensure efficiency, effectiveness and compliance.
MANAGEMENT OF PROJECTS IN LOCAL GOVERNMENTTaiwo Okuselu
The document discusses project management in local government. It outlines the objectives of local government projects as providing social services at low cost and generating economic projects to increase revenue. It describes the key stages of project development, execution, and monitoring/control. For project development, it discusses conducting preliminary studies, assessing technical/economic feasibility, and considering location and financing methods. It then explains the direct and contract methods for project execution and implementation. Project monitoring involves comparing actual performance to plans to identify deviations and make corrections.
Similar to 10 internal audit manual for construction companies (20)
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10 internal audit manual for construction companies
1. A. SCOPE OF WORK
Objectives: The overall objective of the internal audit is to assist project
management with timely information on financial management aspects of the
project, including internal controls and compliance with financing agreements, to
enable follow-up and take corrective action.
The internal audit shall be carried out in accordance with the Auditing Standards
and Accounting Standards prescribed by the Institute of Chartered Accountants
of India and will include such tests and controls, as the auditor considers
necessary under the circumstances.
Coverage of the Audit: The audit shall cover the entire project i.e., covering all
sources and application of funds by the Promoters and other agencies as
considered necessary for the audit. The audit will also cover all consultancies
and contracts that may be entered into.
The Project Financial Statements are expected to include the following:
(a) Summary of Sources and Uses of Funds. Appropriate schedules
summarizing uses of funds by main project components, expenditure accounts,
disbursement categories and implementing agencies will be included;
(b) Balance Sheet of the Project, showing project assets and liabilities. This
statement may also be combined with (a) above, if necessary;
(c) Statement of Claims raised and Credit Withdrawals.
The audit for the first year will also cover transactions, which occurred before the
commencement of the project.
Specific areas of coverage of the audit will include the following:
a) An assessment of the adequacy of the project financial management
systems , including internal controls. The first such review of project financial
management systems shall be done in the first quarter of the FY. Thereafter this
shall be done continuously, and a specific report on this aspect shall be provided
along with the audit report. This will include aspects such as adequacy and
effectiveness of accounting, financial and operational controls, and any need for
revision; level of compliance with established policies, plans and procedures ;
reliability of accounting systems, data and financial reports; methods of
2. remedying weak controls or creating controls in areas where they are lacking;
verification of assets and liabilities, controls, security and effectiveness of the
operation of the computerized system; and
b) Efficiency and timeliness of the funds flow mechanism and whether there are
delays which may impact the timely implementation of Project.
c) An assessment of compliance with provisions of financing agreements (MoU,
JBIC and Financial Institutions), especially those relating to accounting and
financial matters.
d) Whether all funds received under the project have been used in accordance
with the financing agreements, with due attention to economy, efficiency and
effectiveness, and only for the purposes for which the financing was provided;
e) The project financial management systems will include methods and records
to identify, assemble, analyze, classify, record and report on transactions and to
maintain accountability for the assets and liabilities.
including, the provisions contained in Articles of Association, Memorandum of
Understandings, Policies laid down by the Board of Directors from time to time
etc.,
f) Expenditures charged to the project are eligible expenditures to be so charged,
and that they have been correctly classified. This will also include ensuring
accuracy of summary statement of expenditures submitted by General
Consultant.
g) Goods, works and services financed have been procured in accordance with
the JBIC procurement guidelines, wherever applicable, procurement manual of
the project and financing agreements;
h) All necessary supporting documents, records, and accounts have been kept in
respect of all project activities and that clear linkages exist between accounting
records, accounts books and the periodic financial reports from the respective
functional heads.
i) Clear linkages exist between the accounting records including accounts books,
and the Project Financial Statements.
3. j) Adequate records are maintained regarding the assets created and assets
acquired by the project, including details of cost, classification of expenses into
various project components, identification and location of assets. Carry out
physical test verification of assets of the project and comment on its utilization.
k) The auditor is expected to obtain and satisfactorily document sufficient audit
evidence to support audit conclusions.
l) The auditor shall also be responsible for the finalization of the accounts and
further assist & coordinate for completion of financial audit by Statutory
Auditors/Government Auditors.
Timing: The audit shall be carried out on a quarterly basis.
Coverage of the Audit: The transactions shall be verified 100 %. The audit shall
cover the entire project i.e., covering all sources and application of funds as
considered necessary for the audit. The audit shall also cover all cost-based
consultancy or other contracts that may be entered into. These will be
determined with reference to consistent practices and internal policies and with
reference to documents such as the Memorandum of understanding, (MoU),
Japan Bank of International Cooperation (JBIC) Loan Agreement, Procurement
Manuals, etc.
Reporting: The Report shall contain the records verified, deviations, if any, the
adequacy of internal controls and the adherence to the procedures, policies,
instructions, procurement guidelines, etc.
B. AUDIT SCOPE RELATING TO CONTRACTS:
Peruse the following documents on awarded project:-
1. Award of Tender
2. Letter of Acceptance to contractor
3. Purchase Order/Contract Agreement
4. Site Organization chart
5. Review of financial progress of works
6. Site Diaries from Site Supervisor to Contractor
7. Construction Program received from Project Engineer
8. Progress Report
9. Project Costing Report by General Consultant and comparison with
the budget/estimates
4. 10. Insurance Policies
11. Review of Approval of drawings by BMRCL
12. Tender Evaluation Reports for all works
13. Review of Minutes of Meetings with Contractors
14. Respective Operations weekly report
15. Whether Letter of Acceptance available and properly kept
16. Review of Price reduction and contract sum approved by the
management
17. Budget approved by the management
18. Compare the Estimate Project Cost reported in the Finance
Department and Executive Department for any difference
19. Whether the sub-contracts in existence, as informed by the
contractor are in agreement with the terms and conditions of
contract document.
20. Documents (PR & PO) were sufficiently prepared and approved
21. Peruse through the Contract Request or Purchase Request and
Contract Agreement or Purchase Order for proper approval from
the Competent Authority
22. Obtain contract document for the project review. Verify and state
the contact document posses by the project review
23. Scope of works and responsibilities clearly defined
24. Obtain the Contract Register which monitor the movement of
Progress Billings, Progress Payment Certification and Payment
Received
25. Determine any delay/lateness in payment to contractors if available
26. Review the latest project costing report for any difference in
approved financial budget for the project review
27. Insurance Policies and Performance Bond
28. Insurance Policies valid and available
29. Performance bond collected from sub-contractors
30.Maintenance of property register, including Land Acquisition and
adequacy of documentation.
C. GENERAL REVIEWS TO BE CARRIED:
• Review and check of Lease Agreements, if any
• Review and check of Labour Records/Salary Records.
• Review and Check of transport contracts.
• Review of monthly cost sheets and to report reasons for wide variations
• Reconcile various Assets Account (Cash, Bank, Advances and other
Current Assets).
• Review the expenses incurred and apportionment and accounting.
• Review of installation and commissioning of machinery
5. • Review of contracts entered into with various parties and to ensure that
the payments are made in accordance with the contract and that the
penalty is levied as per the terms agreed into.
• Review of utilization of fleet of vehicles, comparison of cost of operation
vis-à-vis contract transportation
• Review the system of purchases/contracting, listing of vendors, vendor
rating, system of preparation of comparative statements,
• Review and report on compliance with provisions of Procurement Rules,
CVC Guidelines, Policies of the Board, JBIC compliance, etc., made there
under.
• Review of purchase files relating to capital equipment and other materials
• Audit of all cash and bank payments
• Audit of journal vouchers
• Audit of all purchase vouchers;
• Check of postings in general ledger and other related records wherever
applicable
• Review of all purchase orders
• Review of all claims receivable, analysis, and age wise details
• Physical verification of fixed assets
• Checking monthly Accounts
• Audit of Salary, TA and other benefits to employees
• Compliance audit of procedures
• Compliance with various Statutory Laws like Sales Tax, Income-tax and
other laws
• Review of Income-tax deduction and their remittances
• Checking of Leave Records
• Checking of Vehicle Log books and consumption of fuel
• Checking of Bank Reconciliation and other Reconciliation statements
• Review of adequacy of Internal Control and Internal Check procedures
• Review of cost records
• Review of Cash Management
• Review of Budgetary Control system
• Review of purchase Systems
• Review of financial follow-up, security and vigilance
• Review of implementation of suggestions
• Review of Insurance
• Review of inter office and unit accounts
• Review of Advances paid to suppliers and others
• Review of timely recovery of advances
• Review of Delegation of Powers
• Review and check of Welfare Expenses
6. • Review of contracts entered into with various parties and to ensure that
the payments are made in accordance with the contract and that the
penalty is levied as per the terms agreed into.
• Review of utilization of fleet of vehicles, comparison of cost of operation
vis-à-vis contract transportation
• Review the system of purchases/contracting, listing of vendors, vendor
rating, system of preparation of comparative statements,
• Review and report on compliance with provisions of Procurement Rules,
CVC Guidelines, Policies of the Board, JBIC compliance, etc., made there
under.
• Review of purchase files relating to capital equipment and other materials
• Audit of all cash and bank payments
• Audit of journal vouchers
• Audit of all purchase vouchers;
• Check of postings in general ledger and other related records wherever
applicable
• Review of all purchase orders
• Review of all claims receivable, analysis, and age wise details
• Physical verification of fixed assets
• Checking monthly Accounts
• Audit of Salary, TA and other benefits to employees
• Compliance audit of procedures
• Compliance with various Statutory Laws like Sales Tax, Income-tax and
other laws
• Review of Income-tax deduction and their remittances
• Checking of Leave Records
• Checking of Vehicle Log books and consumption of fuel
• Checking of Bank Reconciliation and other Reconciliation statements
• Review of adequacy of Internal Control and Internal Check procedures
• Review of cost records
• Review of Cash Management
• Review of Budgetary Control system
• Review of purchase Systems
• Review of financial follow-up, security and vigilance
• Review of implementation of suggestions
• Review of Insurance
• Review of inter office and unit accounts
• Review of Advances paid to suppliers and others
• Review of timely recovery of advances
• Review of Delegation of Powers
• Review and check of Welfare Expenses