1) MCA21 is India's first mission mode e-governance project under the National e-Governance Plan (NeGP) that digitized operations of the Ministry of Corporate Affairs.
2) It aimed to facilitate business growth through streamlined regulation, achieve global competitiveness for Indian businesses in the 21st century, and fulfill stakeholders' aspirations by repositioning the MCA.
3) The project implemented a public-private partnership model to digitize processes, migrate legacy paper records, and provide online services like company registration and filings that have significantly improved access and processing times for businesses and the public.
1. Indiaโs First Mission Mode e Governance Project under NeGP
AVINASH SRIVASTAVA
Joint Secretary
Ministry of Corporate Affairs
Government of India
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2. VISION OF THE MINISTRY
To facilitate corporate growth with
enlightened regulation.
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3. Vision MCA21
โขReposition MCA
โขTo fulfill the aspirations of its stakeholders
โขTo achieve global competitiveness for the
21st century
Foundation for a healthy business eco
system
4. MCA 21 Showcase
โข The session will showcase three
perspectives:
โ Ministryโs
โ Operatorโs : by TCS
โ and Registrarโs Office by Registrar of
Companies Delhi
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5. Ministry Perspective
โข Need, Vision & Strategy for MCA21
โ PPP using BOOT model
โ Independent PMU
โ 3rd Party Audit
โ Certification by Project Consultant
โ Government committees: Empowered
Committee, Apex Committee
โข Policy Enablement & Legislative support
โข Change Management โ Internal and External
(Stakeholders)
โข Benefits to Government, Business, Public, FIs
โข Continuous Business Change
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6. Business Drivers - Need for MCA21
Ever-increasing corporates Physical Presence Limited Payment Options
โข More than 700,000 corporates โข Payments were to be made in
โข Millions of corporate representatives person
โข About 6 crore pages maintained in files visit ROC office every year
โข Only cash or Demand Draft
โข One lakh charge registrations per year โข Physical presence of company accepted not even cheque
representative required for all
transactions
Limited Access Points Long Queues Record Rooms Maintained Manually
โข Mostly one office per state โข Slow manual collection and verification
โข Ever-increasing stakeholder base process โข Information availability to
โข Unmanageable situation during peak stakeholders was time consuming
filing season of Oct-Nov-Dec and inaccurate
Paper Based Transactions
โข Paper overload doesn't permit
other value added service
โข Paper sorting, storage and
retrieval was very cumbersome
and time consuming
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8. Scope of Services โ MCA21
โข Name Approvals
โข Incorporation of new companies
โข Filing of annual statutory returns
โข Grant of all approvals
โข Easy access to public records of companies to all stakeholders
โข Grievance redressal
โข Compliance management & effective regulation
โข Platform for implementing value-added services
โข Interoperability with other Government Department /
Ministries/Regulators
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9. MCA21 Implementation Strategy
โข Service Delivery based PPP Model
โข Consultative and Team Approach
โ Unambiguous technical specifications (including
prototypes)
โ Cross-functional team including expert from business
domain, financial modeling, IT, legal professionals
with participation from professional institutes
โข Modernization of offices
โข Process Re-engineering to adapt to a technology-
enabled environment
โข Migration of legacy data (45 Million pages digitized)
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10. MCA21 Change Management
INTERNAL
โข Policy : Amendments to Companies Act enabling and
mandating electronic filing
โข Employees: A large scale training and transformational
exercise, ensuring participation of all levels of
employees, with tacit support of boot partner. Each of
the field office was made part of the team to carry out
transformation within.
EXTERNAL
โข Involvement of Professional Institutes (ICAI, ICWI, ICSI)
& Industry Chambers.
โข Countrywide Facilitation centers
โข Certified Filing Centers (> 900 in numbers)
โข Extensive Media Campaign โ Educative & Informative
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11. Innovations Used
โข Electronic payment methods like Credit Card, Internet
Banking & recently introduced NEFT type of payment
โข Elimination of repetitive data using โpre-fillโ
โข Automated pre-scrutiny to ensure accuracy of data
โข Authentication of forms via DSC
โข Utilization of publicly available software so that end-user
did not incur any additional cost
โข Straight Through Processing of filings with system
approval
โข Introduction of Electronic Stamp
โข System of Role-Check to verify antecedent of the
signatory
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12. MCA21 โ Best Practices
๏ฎ โBlue printโ Approach โ RFP Document
๏ฎ Holistic outsourcing โ PPP Model
๏ฎ Digitization of legacy โ assembly line approach
๏ฎ RFO โ Addressing Digital Divide
๏ฎ Outcome (SLA) based monitoring
๏ฎ Back office workflow โ productivity management
๏ฎ Straight through approval process
๏ฎ PMU for strategic and operational monitoring
๏ฎ Green project โ eForm & eStamp
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13. Project Objectives and Realization
1. Business โ enabled to register a company
and file statutory documents quickly and Nature of Service Prior to MCA21 After MCA21
easily
Name Approval 7 days 1-2 day
2. Public โ to get easy access to records and
get their grievances redressed effectively Company incorporations 15 days 1-3 days
3. Professionals - to be able to offer efficient BS / AR Filing 60 days Instantaneous
services to their clients
Change in directors 60 days 1 day
4. Financial Institutions โ to find registration
and verification of charges easy Inspection of public Visit to ROC Online
documents
5. MCA โ to ensure proactive & effective
compliance and corporate governance
6. Employees - empower to deliver best of โข Revenue Increase from 7000 to 14000 Million
services Rupees
โข ZERO Revenue Leakage
โข National Charge Database Established
Facilities for On-line end-end interaction with โข Used by all Banks & FIs before loan
MCA services on portal disbursal to companies
Provides Any Time, Any Where access to MCA โข Automation of all Internal Functions
services on a 24X7 basis โข Transaction-wise Payment Reconciliation
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14. Overview : Statistics at a Glance
(as on 11-02-2012)
Active Companies 762,000
Public Limited Companies 58,000
Private Limited Companies 704,000
Dormant Companies 153,000
Foreign Companies 3183
Listed Companies โ BSE 5086
Listed Companies โ NSE 1552
Companies under Liquidation 4612
Number of Limited Liability Partnerships 7952
registered under LLP Act
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18. MCA21 โ Key Achievements
โข Procedural uniformity across all offices
โข Speed and certainty of service delivery, with ease of access
โข Transparency โ status of processing of filings and approvals
โข Problem of malpractices inherent with a paper-based system
addressed (such as ante-date filings, incomplete filings, replacing
documents, etc.)
โข Establishment of a dependable data for effective compliance
management
โข Platform for further processes refinement
โข Empowerment of the citizen/investor with authentic data about
companies through the Internet
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19. Recent Improvements
Trouble free Peak Filing:
๏ฎOctober and November each year are the peak
filing season for Balance Sheets and Annual
Reports
๏ฎThe Ministry set in motion advance readiness
action plan
๏ฎsoftware optimization
๏ฎhardware augmentation
๏ฎappeal to corporates to stagger filings
through media campaigns, portal message
etc. 19
20. Recent Improvements (Contd..)
๏ฎ More than 1.5 Million filings were received in
the months of Oct & Nov without any
hindrance which is 17% more than last year
๏ฎ An all time high of 79,000 filings was
recorded on 29th Oct 2011.
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21. MCA21 adds new PARADIGM - XBRL
๏ Companies mandated to file in XBRL mode in Phase I (FY 2010-
11 onwards i.e. balance sheet date as 31.03.2011 or onwards)โ
โข All listed companies and their Indian subsidiaries,
โข All companies having a paid up capital of Rs 50 Million or
more,
โข All companies having a turnover of Rs 1000 Million or above
๏ Banking companies, insurance companies, power companies
and NBFCs registered with RBI exempted from XBRL filing for this
financial year as their respective taxonomies are under
development
๏ As on Date more than 23500 companies have successfully filed
their documents in XBRL
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22. Company Registration
1. Obtain Director Identification Number (DIN) online by giving
name, fathersโ name, date of birth, address, and Income Tax
permanent account number of the proposed director
2. Foreign national has to give passport details in place of
Income Tax permanent account number
3. Obtain Name of the proposed company by filing application
online. Normally Name is made available online / within 24
hours.
4. Process developed to give Name immediately online
5. File Incorporation documents such as
Memorandum, Articles, particulars of promoters, directors
and place of registered office of the company.
6. Incorporation Certificate is now issued online between 24-48
hours
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23. AWARDS WON
DATAQUEST Path breaker
Award for 2006
National e-Governance Award
for 2007 for Business
Process Re-Engineering
DATAQUEST e-Governance
vendor award for 2007
Prime Ministers Award for
excellence in Public
Administration
24. THANK YOU
A GREEN PROJECT
SAVES 100 MILLION PAGES EACH YEAR!
avinash.srivastava@mca.gov.in
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