Presentation at Modern College, 2016, India

1. Digital and Electronic LibrariesDigital and Electronic Libraries
Shubhada Nagarkar, Ph.D.
Assistant Professor
Dept. of Library and Information Science
SP Pune University, Pune
shubha@unipune.ac.in

2. About the talk
 What are digital and electronic libraries?
 Digital and electronic resources for college
library
 Information Literacy center for students and
teachers
 Library services

3. Digital and electronic library

4. Documents and Non Print documents
 Documents – Any source of information in
material form, capable of being used for
reference or study For e.g.. Manuscripts,
printed matter, illustrations, diagrams,
museum specimens, etc.
 Non Print documents – electronic journals,
images, web pages, electronic messages,
bulletin board notices, programs, sound,
videos, etc.

5. Electronic and digital resources
 Electronic Library
– Born digital: bibliographic database, electronic
library catalogues, full text articles, numeric
databases, e-publications, e-journals, e-achieves, etc.
 Digital Library
Created in another format for eg. Paper and then
converted into digital format
Digital Library is
Repository of digital documents and the set of
programs that manage the documents

6. What could be digitized?
 Books, journals, newspapers
 Maps
 Audio and Video cassettes
 Images
 Manuscripts
 Museum artifacts and Realia
 Natural History collection

7. Issues addressed by DL are
 Storage
 Information
processing
 User interfaces
 Number of users
 Copyright,
security,
 quality of
presentation and
availability
Cost factor
Is it necessary?
Funding agencies
Software and hardware up-
gradation problems
Manpower
Training
Selection of Material
Digitization processes

8. College Digital Library

9. Documents @ colleges
 Annual Reports
 Examination papers
 Several types of forms
 Syllabus
 Teacher information
 Library collection
 ……

10. Knowledge asset Use
Filing cabinets
Examples: admission papers, list of
students, university
correspondence, annual reports,
mailing lists, PhD. Viva
notifications, notices for and
from notice board, syllabus
copies, roll calls, visiting faculty
information, refresher courses
correspondence, alumni
contacts, question papers, etc.
Preparation of students list for
internal marks, interview lists,
annual reports, contact to visiting
faculty, organization of next year
events, and refresher courses
Photographs
Examples: groups photos of MLISc.
Students, important events
conducted, refresher courses,
alumni, etc
Identify personalities, annual
reports, broacher, leaflets, etc.
Knowledge Assets

11. Faculty information
Examples: papers
published by faculty
members, conferences
attended and papers
presented, guest lectures,
courses taught, class notes,
etc.
Annual reports, expertise,
selection of guide, allocation
of new projects, area of
specialization, etc.
Databases
Example: Database of
Ph.D. Students, alumni,
masters degree
dissertations, etc.
Reference purpose
Knowledge Assets

12. Content Management at DLISc. UoP

14. Question Papers

15. Electronic Resources – Subscribed and
Open Access

16. Electronic resources
 World Wide Web and multimedia contents
 Full text electronic databases open and proprietary
 Bibliographic databases like Science Direct, Web of Science,
Chemical Abstract, Education Resources Information Center
(ERIC), etc.
 E-books
 Institutional Repositories (free)

17. N-List by UGC-INFONET

18. E-journals on N-List programme

19. E-books on N-List programme

20. Cambridge Journals

21. Indian journals
18/1/2006 Yashada

22. J-STOR

23. Open Access Electronic Resources

24. Open Access
Features
Freely available
Easily accessible
Accessible out of
campus
Types
E-journals
E-books
Institutional repositories
Web sites
Dictionaries, thesaurus

25. Directory of Open Access Journals

26. ERIC - Education Resources Information
Center (http://eric.ed.gov/)

27. Infolibrarian

28. Information Literacy of students and
teachers

29. College Information Literacy center
Definition
Information literacy is a set of abilities requiring
individuals to "recognize when information is
needed and have the ability to locate, evaluate, and
use effectively the needed information.“
Library can play a role in increasing the
Information literacy of students and teachers
Source: American Library Association.
Presidential Committee on Information Literacy. Final Report.(Chicago: American
Library Association, 1989.)

30. An information literate individual is able
to:
 Determine the extent of information needed
 Access the needed information effectively and efficiently
 Evaluate information and its sources critically
 Incorporate selected information into one’s knowledge
base
 Use information effectively to accomplish a specific
purpose
 Understand the economic, legal, and social issues
surrounding the use of information, and access and use
information ethically and legally
Source: http://www.ala.org/acrl/standards/informationliteracycompetency#f1

31. For literacy one needs to learn
 How to use Digital and Electronic Libraries available at
college?
 How to search various electronic databases?
 How to use Search Engines?
 How to create information alerts?
 For teachers
– How to search research papers?
– Online resource useful for teaching
– Citation analysis, h-index, impact factor of journals,
etc
– Plagiarism
– Copyright issues
–

32. Search Electronic resources effectively

33.  Identify and define the problem
 The scope of the topic, i.e., the breadth and depth of
information required
 Appropriate criteria to direct the search process; i.e.,
– What type of information is required?
– For what purpose will it be used?
– How much information is required?
– What form or limitations (if any) should be placed on
the information to fit?
 Identify appropriate databases as information sources
Before you search

34.  Check for login facility
 Search facilities – basic,
advanced, expert
 Check filters – controlled
vocabulary, subject headings,
thesaurus, indexes, etc.
 Save and export references
facilities
 Alert services – email, RSS feeds
 Reference Services
Check list before you search any
database

35.  Select multiple search terms and synonyms appropriate
for the database(s); i.e., what words or phrases best
describe the core concepts.
 Construct search queries from the search terms and
synonyms
 Evaluate the items retrieved by the search query(ies); i.e.,
does the information retrieved as result of the query(ies)
satisfy the criteria identified at the beginning of the
process.
Source: http://www.uic.edu/classes/bhis/bhis510/lim3/quest1.htm
Before you search

36. Check search facilities

37. Export facility

38. In most cases, you will have to use more advanced methods,
involving combinations of several search terms. For this you
will have to define a search strategy, a plan of action that helps
you find the information you need. This requires you to think
about your subject, work out what information you need, and
how you're going to find it.
 The first step is to split your subject into main themes and
identify keywords.
Building a search strategy

39. These ‘keywords’ can then be used to search for relevant
references in databases.
After identifying main keyword/phrases you have to think
of additional subject headings to ensure you find all the
information about your topic.
Building a search strategy

40. Finding the right search terms
 Related terms
represent ideas
associated with the
subject you are
looking for, but are
not exact synonyms.
 Most often the
synonyms and related
terms you will need to
identify will be
additional terms with
roughly the same
meaning.
http://library.wur.nl/desktop/guide/

41. Combining search terms - Boolean operators
http://library.wur.nl/desktop/guide/

42. Check thesaurus, indexes..
Subject headings link all synonyms/grammatical forms/spelling
variations together.
So… pick the right subject heading and all the possible
words/forms come along!
Source: www.library.health.ufl.edu/help/PubMed/mesh/MeshingAround.ppt

43. Example : electronic

44. Electronic Libraries

45. Search results on “electronic library”
(2422)

46. Search results without thesaurus terms
(3079)

47. Use of Search Engines

48. General Tips for effective search
1. Analyze the problem statement
2. Find out what type of information and documents are needed.
– Government information, books, journal articles, reports,
information from subject databases, websites, multimedia form,
etc.
1. Identify keywords
2. Prepare search statement –use search operators and
punctuations
3. Search
4. Study retrieved document; use;
5. If necessary modify search strategy with the help of earlier
results and search again

49. Query and its analysis
Task: Preventative health care is an emerging business opportunity.
Identify its need, market, competition, investment needed, etc.
Find out
Domain: Health care
Topic: preventative health care
Description: Document should identify what is preventative health
care? What includes in preventative health care? What are
preventive health care plans? What are the guidelines for
preventative health care? Business opportunities? What type of
business should be considered? Which are the companies in this
area? Their investments, market, etc.

50. Query and its analysis
What kind and level of information is needed?
Introductory, useful for business person who knows the concept
but need to know more opportunities for new business, need to
know market situation
Concepts
Preventative health care
preventive diseases
Preventive tests for preventive diseases
immunization
preventive health for all age groups
physical exam
lab tests, prescriptions
medical insurance

51. Search statements
1. what is preventive health care
2. "preventive health care" (immunization OR "lab tests" OR "physical exams"
prescription)
3. "preventive health care" (immunization OR "lab tests" OR "physical exam" O
diseases“
4. what is business opportunity?
5. ~"preventive health care" (product* OR sale OR service*)
6. ~"preventive health care" devices
7. ~"preventive health care" inurl:gov.in

52. Google Tools
Information Retrieval
– Web search
– Google Scholar
– Google books
– Google news
Content creation
– Google Docs
– Google sites
– Google Custom Search Engine
– Other tools

53. Library Services based e-resources

54. Library can provide
 TOC services based on user requirements
 Information literacy courses
 E-mail alert services
 Online library related courses
 Personalized information services
 Digital library access through web opac

55. Google Tools based services
Google Scholar
Email based CAS and SDI
Highly cited journals based on h-index
Create Libraries of research papers for users
Citations
Export into standard citation formats like APA,
Chicago, etc.

56. Services..
Google Books
Prepare latest books list subject wise
Prepare books list for individual user
Add notes for books
Create shelf of newly published books
Create alerts for users

57. Services…
Google News
Latest news published as and when
Customise e-mail alerts for users and college
Latest Government Information

58. Google Docs
Library orientation in presentation form
User feedback with online forms
Statistical analysis with worksheets
Online tutorials for students

59. Google Sites
Collection of open access resources on any topic
Personalized information services
College or institute homepage
E-learning
Content management

60. Library Association site

61. Reference Services

62. E-learning

63. Personal web site

64. Competencies needed
 Continuous up-gradation of your search skills
 Need to know new technological developments
 Excellent knowledge of electronic resources
 Part of research networks rather than social
networks
 Creativity