1. FLOWCHART
MACRO AND MICRO FLOWCHART
A VIVID DESCRIPTION OF ADMISSION PROCESS OF OUR COLLEGE
USING MACRO AND MICRO FLOWCHART.
2. INTRODUCTION TO
FLOWCHART
FLOWCHARTS ARE MAPS OR GRAPHICAL REPRESENTATIONS OF
A PROCESS.STEPS IN A PROCESS ARE SHOWN WITH SYMBOLIC
SHAPES,AND FLOW OF PROCESS IS INDICATED WITH ARROWS
CONNECTING THE SYMBOLS.IT IS A MODELLING TECHNIQUE
INTRODUCED IN THE 1940/50 AND POPULARISED FOR
STRUCTURED DEVELOPMENT IN THE 1970s AS WELL AS
BUSINESS MODELLING.FLOWCHARTS CAN HELP YOU SEE
WETHER THE STEPS OF THE PROCESS ARE LOGICAL,UNCOVER
PROBLEMS OR MISCOMMUNICATIONS , DEFINE THE BOUNDARIES
OF A PROCESS AND DEVELOP A COMMON BASE OF KNOWLEDGE
ABOUT A PROCESS.
THERE ARE 3 BASIC SYMBOLS ON A
FLOWCHART: SQUARES REPRESENTING ACTIVITIES OR TASKS,
DIAMONDS REPRESENTING DECISION POINTS AND ARROWS
REPRESENTING FLOW OF CONTROL.
THERE ARE MANY VARIETIES OF
FLOWCHARTS AND SCORES OF SYMBOLS THAT CAN BE USED :
3. HIGH LEVEL FLOWCHART MAP ONLY THE MAJOR STEPS
IN A PROCESS FOR A GOOD OVERVIEW.
For example:
Goods are received
At dock
Goods are
Inspected
Goods are put in
Warehouse
Warehouse supply
Assembly floor
DETAILED FLOWCHARTS SHOW A STEP BY STEP MAPPING
OF ALL EVENTS AND DECISIONS IN A PROCESS.
4. DEPLOYMENT FLOWCHARTS WHICH ORGANISE THE
FLOWCHATRS BY COLUMNS, WITH EACH COLUMN
REPRESENTING A PERSON OR DEPARTMENT INVOLVED IN
A PROCESS.
CONSTRUCTION OF AN EFFECTIVE FLOWCHART:
1) DEFINE THE PROCESS BOUNDARIES WITH
STARTING AND NDING POINTS.
2)COMPLETE THE BIG PICTURES BEFORE FILLING
IN THE DETAILS.
3)CLEARLY DEFINE EACH STEP IN THE PROCESS.BE
ACCURATE AND HONEST.
4)IDENTIFY TIME LAGS AND NON VALUE ADDING
STEPS.
5)CIRCULATE THE FLOWCHART TO OTHER PEOPLE
INVOLVED IN THE PROCESS TO GET THEIR
COMMENTS.
WITH THE COMPLETED FLOW CHART YOU CAN :
IDENTIFY TIME LAGS AND NON VALUE ADDING
STEPS.
IDENTIFY RESPNSIBILITY FOR EACH STEP.
BRAIN STORM FOR PROBLEMS IN THE PROCESS.
DETERMINE MAJOR AND MINOR INPUTS INTO
THE PROCESS WITH A CAUSE AND EFFECT
DIAGRAM.
5. CHOOSE THE MOST LIKELY TROUBLE SPOTS
WITH THE CONSENSUS BUILDER.
Macro flowcharting
We use macro flowchart to understand or communicate a big
picture view of major stepsin a process before drawing a more
detailedflowchart. In macro flowcharting not more than 6-8
stepsare to be considered, words usedare often nouns,
showing broad categories of actions or names of sub
processes.
Applicant applies
Appears for
Entrance test
6. Selected No betterluck
next time
Yes
Counseling
Form retrieval
Interview
Medical checkup
Branch selection
Fee submission
7. Hostel allotment
This was the macro flowchart of admission procedure of our
college.
Micro flowcharting
Micro flowchart is a detailedversion of macroflowchart i.e. it
shows more information. Although it is quitedifficult to design
it is very easy to study andunderstand. It shows how objects
are connectedtogether tocreatea transaction (showing
every single detail).
MICRO FLOWCHART OF ADMISSION
PROCEDURE
8. Applicant appliesoffline
Appearsforentrancetest
of 3 hours
selected no please try next
Year
Yes
Check foryourcounseling
Date
Got to the college
For furtherformalities
Retrieve yourapplication
Form fromthe office
9. Go for interview vani mandirroom
No.110
If you are unfit
Medicalexamination arogya mandir visit doctorfor
Further check up
Documentverification If fit
Go to vani mandir
Roomno.112
Counseling at
Vani mandir if insufficientdocument
Agreementsfill at vani mandir114
Submit a signed application
Signature of admission vani mandir by seniorauthority
Officer roomno.116
Fee bill
10. Vani mandir room no.118
Fee deposit
Hostel allotment & surya mandir t-11
Library slip
Submit hostel slip to collect the smart
The resp. warden card
Admission final
Trouble spot $
11. Problem definition
1)It is not comfortabletomove from one building toanother
almost half a kilometer away from each other for
completion of the admission procedure, likewe are
supposedtogofrom vani mandir toarogya mandir for
medical checkup &from vani mandir to surya mandir for
taking thehosteland library slip.
For convenience of students andparent’s whole
procedure shouldbe carriedout at one place only.
2)It is very tiring for everyone to walka distanceof half a
kilometer without any vehicle. It is very problematic for
who comehere by bus or train and not by their own
vehicle.
Although they have a bus serviceinsidethe
campus which is not availableall the time, slow &
inefficient to carry a large crowd. So there shouldbe a
better option like auto rikshaw or morebuses.
12. 3.) Collegedoes not provideany refreshments or beverages,
so we aresupposed to rush from collegeto thecanteen for
chilledwater andmeals. Studentsget tiredand even faint.
Thecollegeshould provide water bottles and
some snacks all thetimefor a tiring day long admission
process.
13. Learning Experience
WE LEARNT A LOT ABOUT FLOW CHART AND ITS
IMPORTANCE.THEY ARE VERY GOOD FOR COMMUNICATING
COMPLEX SITUATIONS OR PROCESSES AND HELPS TO SHOW
WHAT IS AND IS NOT WORKING IN A PROCESS,SHOWS COST,
TIMES AN MATERIALS INVOLVED IN THE PROCESS.
IT GIVES A GRAPHICAL OVERVIEW OF ANY SITUATION WHICH
IS FAST TO GRASP AND EASY TO UNDERSTAND.IN A
NUTSHELL WE CAN SAY THAT WE ARE ABLE TO COMPRESS
10 PAGES INTO ONE USING FLOWCHARTS THAT EVEN A LAY
MAN CAN UNDERSTAND.
WE EVEN LEARNT TO IDENTIFY PROBLEMS AND
SUGGEST SOLUTIONS TO THEM IN AN EASY WAY WITH THE
HELP OF FLOWCHART.AS LEARNEDABOVE.
