Flowcharts are diagrams that represent processes, workflows or algorithms using graphic symbols. They are useful for analyzing, designing, documenting or managing processes. This document discusses flowcharts, their benefits and symbols used. It then analyzes the college admission process, identifies problems areas like lengthy admission rounds and lack of transparency, and provides micro flowchart solutions like a centralized counseling round and displaying student lists to increase transparency. The team learned to make macro and micro flowcharts, identify problems and suggest solutions through this project.

1. Flowcharts
Presented by
Priyanka T.S
Rohit Kaul
Prasann Saxena
Sydenham Institue of management Studies, Research &
Entrepreneurship Education (S.I.M.S.R.E.E)

2. What is flowchart?
Flowchart is a diagram that represents
an algorithm, workflow or process
using graphic symbols.
It is used for analyzing, designing
,documenting or managing a process
or program in various fields.

3. Benefits of flowchart
Provides Condensed Information.
Easy to comprehend the process.
Easy to identify redundant steps and
suggest solutions to rectify it.

4. Symbols used in flowchart
Symbols have specific meanings and
are connected by arrows indicating
flow from one step to another.
Starting point
Activity in the process
Decision point
Particular step is
connected to another
page

5. Types of flowchart
• Macro Flowchart
High level overview ; Provides a
bigger picture of the process; Links
with other processes.
• Micro Flowchart
Operational level ;Provides a detailed
explanation documenting every action
and decision.

6. College Admission Process

7. Macro flowchart – College Admission
ProcessStart
Entrance exam and Result
declaration
Eligibility
criteria
cleared
Document verifications
Out of
admission
process
Admission rounds
College admission
Stop
No
Yes

8. Identify problem areas and
suggest solutions

9. Problem 1: Lengthy and tedious
admission rounds
Online rounds
(University level)
• 2 online rounds
• Round 1 : Fill minimum 1 option and maximum
100 options. If you get the college of first option
then admission has to be taken on that college.
• Round 2: Fill minimum 3 options and maximum
100 options. If you get college of first 3 options
then admission has to be taken in that college.
Counseling
Round(Universit
y level)
• Counseling round is used to fill the seats left after
completion of round 1 and round 2.
• 2 counseling rounds.(Round 3 and Round 4)
• Round 3 : Held in major cities. Students are called
merit wise and are allotted colleges.
• Round 4 : Held only in 1 city. Students are called
merit wise and the seats left in colleges are filled.

10. Counseling
round(College
level)
• After the completion of 4 rounds , colleges display
list of unfilled seats.
• Separate application forms are floated to allot the
seats as per merit.
• Rank wise list is displayed as per the merit of
students who have applied.
• Students are called to the respective college.
• Counseling round is held where students are called
as per their merit and seats are filled.

11. Admission Rounds
Start
Fill forms to participate in
admission rounds
Online rounds at university level
Admission
Criteria met
Counseling rounds at university
level
Admission
Criteria met
Counseling rounds at College level
Admission
Criteria met
Stop
Admission
process
complete
Admission
process
complete
Admission
process
complete
Ye
s
Ye
s
No
No
Ye
s
No

12. Problems of current admission
rounds
Time consuming.
Lot of material and resources wasted.
Probability of error increases because
of elongated process.
Academic year delays as the
admission process consumes too
much of time.

13. Solution : Centralized
Counseling Round
Only 1 round of centralized
counseling.
Can be held in major cities. Cities for
counseling rounds should be allotted
as per the convenience of the
students.
Maintain central database of college
seats.
Students should be called merit wise
and asked for their choice of college
as per the availability of seats.

14. Micro Flowchart- Single Centralized
Admission Round
Start
Fill the online to participate in
admission process
Display list of colleges and seats
available.
Assign counseling centers
Call students as per merit and
allot them colleges
Update centralized database with number of
seats left till all the interested students are
admitted
Student
accepts
college
Stop
Out of
admission
process
No
Ye
s

15. Problem 2: Document verification
done twice
First time document verification of
student is done just before the
admission rounds start.
After allotment of college, students
and the college authority have to
again go through this process.
As the process is done twice, time and
resources are wasted.

16. Solution : Maintain database of
document verification
Maintain database of students along
with their respective verified
documents.
Send the database of the students to
the colleges after admission rounds
are over.
This process will save time and
resources of college as repetitive work
is avoided.

17. Micro Flowchart-Document Verification
Start
Display the list of
documents required
Display dates for
document verification
and its centers
Document
s Verified
Update the student
details and document
verified list
Send across the link for verified documents of all students to
colleges after admission process(Saves time for colleges)
Stop
Out of
admission
process
No
Yes

18. Problem 3: Lack of
transparency
As per the current admission rounds ,
seats are still left in college after
counseling rounds. It might happen
that the college fills the seat in
unethical manner.

19. Solution: Display student list of
colleges
A stipulated time should be given to
the colleges to complete their
admission process.
After the admission process is
completed each college should send
the list of students along with their
merit number to university.
The student list should also be
uploaded on college website.

20. Micro flowchart –College Admission
Start
Verify status of documents
using the document
verification link
Collect college fees
Update student details along
with their rank and score
Display the list of selected
students and their merit on
college and university website
Stop
Student has
been allotted
the college
No
Admission
No
Yes

21. Lessons learnt by the team
Understood the usefulness of
flowcharts.
Learnt to make macro and micro
flowcharts.
Learnt to identify problems and
suggest solutions using flowcharts.
Learnt to work in a team.

22. Thank you