Tips for creating a welcoming environment for those attending a Rotaract meeting for the first time.

1. You Had Me at Hello:
Creating a Welcoming Rotaract Club
from your First Conversation
PDRR Oliver Alvarez &
AG (PDRR) Simone Carot Collins

2. In your experience...
 How welcoming was your very first club
meeting?
 What things does your club do well in
creating a welcoming atmosphere?
 Are there things your club does that does
not create a welcoming atmosphere?

3. Remember...
 A member should continue to feel welcome
long after their first meeting, no matter how
many years they have been attending!
Retention is just as important as recruitment.

4. A welcoming club has Rotaractors
who are...
 Cheerful and smiling sincerely when you
walk in the room
 Interested in your background and your
needs for development
 Willing to share their knowledge
 Able to open up about their own aspirations
and interests

5. Some ideas to consider...
 Find out a prospective member's passions
as early as possible
 Escort a prospective member to their first
meeting
 Conduct an ongoing orientation and
mentoring program, starting with a Welcome
pack at their very first meeting
 Explain things at meetings so that new
members don't feel left out

6. Some ideas to consider...
 Assign a buddy to every member
 Have a full calendar of fun social events
 Celebrate! Birthdays, achievements...
 Conduct fun and engaging meetings
 Have a wide variety of meaningful projects
to get involved with
 Make sure that every member has a role to
play

7. Some ideas to consider...
 Communicate regularly between meetings,
so that those who can't make it don't miss
out on information
 Regular newsletter
 Effective use of social media
 Phone someone who has been absent for
a while and make sure they are ok!