Policy of simplifying of birth certificate service procedure

1. Policy of Simplifying of Birth Certificate
Service Procedure
In Sikka Distric - Indonesia
Petrus Poling Wairmahing
Regional Development Planning Board
Sikka Regency - 2010
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2. Where is District Sikka...?
NTT
2
Sikka

3. L a u t F l o r e s
Alok Barat
Alok
Alok
Timur
Nita Waigete
Nelle
Kang-ae Hewo-kloang
Magepanda
Lela
Koting
Bola
Doreng
Mapitara
Talibura
Waiblama
Mego
Paga
Tanawawo
Kab. Flotim
Kab. Ende
Profile of District Sikka
Pulau Palue
Pulau Sukun Pulau Pemana
Pulau Besar
Kota Maumere

Number of Sub-Districts : 21
Number of villages : 147 Desa & 13 Kel.
Populations : 295.134
Population Density : 170,41/km2
Number of Poor Household: 35.979 Hh (50,52%)
Archipelago District (comprises 17 islands)
Capital : Maumere
Area : 7.553,24 km2
3

4. Topography
 Mostly hilly and mountainous, with steep
valley and slopes, (>40%)
 Average Altitudes: 500-1000 m
 Tropical Climate, Temperature + 280 C
 Rainfall + 1.250mm/year
 Length of rainfall: 60 – 120 days/year
(4 wet months & 8 dry months)
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5. Economic
 Domestic Gross Income of District Sikka
 43,7 % contributed from Agricultural Sector ,
 21,39% contributed from service Sector
 14,39% from trading, hotels, restorants
sectors.
 Economic Growth based on constant price
in 2008 is about 5,6% per year.
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6. 1. Prone to Natural Disaster:
Volcanoes eruption, earthquake and
tsunami, floods, land slides and abrasions.
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Common Drawbacks

7. 2. Archipelago District:
 Comprises of 17 islands,
 Inter – insular transportation and communication is difficult
due to the use of traditional transportation mode.
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Common Drawbacks ...

8. 3. Under developing district:
 District Sikka is one of the 199 Under Developing
Districts based on the evaluation conducted by
Indonesian Ministry of Accelerationg Development in
Under Developing Region.
 Low quality and quantity of life based on the following
criteria for determining Under Developing Region:
 Community economic level
 Human Resources
 Infrastructures
 Local finance capability
 Accessibility
 Localities characters
8
Common Drawbacks ...

9. 4. Prone to food insufficiency:
 Relatively high Poverty Rate where in 2009
there are 35.979 family categorized as Poor
family.
 District Poverty Rate is 18,46.
 Majority of people are farmers (75%) and all
are traditional farmers (Traditional farming
system are used)
 Most farmland is Dry Land Farming that rely
mostly on anual rainfall.
9
Common Drawbacks ...

10. Visions & Misions
Vision
s:
“Achieving a healthy, well-educated and valued
District Sikka’s people in 2013”
10
Mision
s:
1. Unity based on history and cultural background,
2. Equality in Rights and Obligations,
3. Improving quality of Human Resources and Environment,
4. Improving implementation of Faith and Piety in real life,
5. Clean, Transparent and Accountable Government,
6. Empowering Potential of Local Resources,
7. Empowering Women and Gender Equality, and
8. Creating working coordination network.

11. Development Philosophy and Motto
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Philosophy:
Motto:

12. Districts Development Strategies
CATUR PROGRAM
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Approaches

13. 13

14. L a u t F l o r e s
Alok Barat
Alok
PU Office
Alok Timur
Nita Waigete
Nelle
Hewokloang
Lela
Koting
Bola
Doreng
Mapitara
Kab. Flotim
Kab. Ende
UBR Socialitation Program Areas
Pulau Palue
Pulau Sukun
Pulau Pemana
Pulau Besar

Maumere
Kangae
Magepanda
Mego
Paga
Tanawawo
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Kec.
Magepanda
Tot. Desa : 5
Desa UBR: 1
- Reroroja
Kec. Mego
Tot. Desa : 10
Desa UBR: 1
- Liakutu
Kec. Kangae
Tot. Desa : 9
Desa UBR: 1
- Teka Iku
Talibura
Waiblama
Kec. Kangae
Tot. Desa : 11
Desa UBR: 3
- Nebe
- Bangkoor
- Darat Pantai

15. L a u t F l o r e s
Alok Barat
Alok
Alok
Timur
Nelle
Nita Waigete
Hewo-kloang
Lela
Koting
Bola
Doreng
Mapitara
Kec. Talibura
Kec. Waiblama
KecMego
Tanawawo
Kab. Flotim
Kab. Ende
Pulau Palue
Pulau Sukun
Pulau Pemana
Pulau Besar
PU
Office

Kangae
Magepanda
Kec. Paga
Maumere
Kec. Magrpanda
Tot. Desa : 5
Desa : 5
KD : 1.494
Kec. Tanawawo
Tot. Desa : 8
Desa : 8
KD : 1.314
Kec. Paga
Tot. Desa : 8
Desa : 5
KD : 235
Kec. Mego
Tot. Desa : 10
Desa : 6
KD : 916
Kec. Kangae
Tot. Desa : 9
Desa : 3
KD : 511
Kec. Waiblama
Tot. Desa : 6
Desa : 6
KD : 775
Kec. Talibura
Tot. Desa : 12
Desa : 9
KD : 2.061
Kec.
Kewapante
Tot. Desa : 8
Desa : 1
KD : 194
15
Project Areas & Number of Family
facilitated by in District Sikka

16. Simplifying the Procedure of
Birth Registration Service
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Notes:
• Bupati is the Head of the District
• Bidan Desa is midwifes posted at remote villages

17. Comparison of Birth Registration
Service Mechanism
Prior to 2005 After 2005
1. Centralised 1. Decentralised
2. Centralized to Kantor CAPIL/
Dispenduk
2. Centralized to Health Service
Centers
3. Community process the
Administration of Birth Registration
3. Bidan Desa process the
Administration of Birth Registration
4. Relatively Expensive 4. No fees or free of charge
5. Complicated for less educated
people
5. Easier for all people.
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Notes:
Kantor CAPIL/ Dispenduk is Office of Civil
Registration that deals with the registration
of the resident as well as other resident-related
matters.

18. 1. Standard Service Model
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1
2
Residents
Kantor Capil/
Dispenduk
Explanations :
1. Community members take the birth registration form and fill it.
2. Community members submit the completed forms with other required
documents attached. Staff at Office of CAPIL/ Dispenduk registers and
processes Birth Certificate based on the document submitted.
3. Community members collect the Birth Certificate from Office.
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19. 2. Developed “Get the Ball” Service Model
3
1
2
Kantor Capil/
Dispenduk
TK, SD, SLTP, SLTA
Desa/ Kelurahan
Explanation:
1. Staff at Kantor CAPIL/Dispenduk distributes Birth Registration Forms to Principals and
Kepala Desa/Lurah. Then, Principals, Kepala Desa/ Lurah return the filled and
completed forms plus other required documents back.
2. Staff at Kantor CAPIL/Dispenduk registers and processes Birth Certivicate based on the
documents submitted.
3. Staff at Kantor Capil/ Dispenduk gives the Birth Certivicates to Principals, Kepala Desa/
Lurah. Finally, Principals, Kepala Desa/ Lurah distributes it to students/ community
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Notes:
TK (Taman Kanak-kana) is Kindergarden
SD (Sekolah Dasar) is Primary/ Elemnetary School
SLTP (Sekolah Lanjutan TingkatPertama) is Junior Secondary School
SLTA (Sekolah Lanjutan Tingkat Atas) is Senior High School

20. Follow Up & Legalization
“Memorandum of Understanding”
(BKCSKB)
Badan
Kependudukan,
Catatan Sipil
dan Keluarga
Berencana
MoU
DINKES and
Indonesian Nurse
Association
Branch District
Sikka
RSUD dr. T.C.
Hillers
Maumere
MoU
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Notes:
• BKCSKB is Office of Civil Registration that deals with the registration of the
resident as well as other resident-related matters.
• Dinkes (Dinas Kesehatan) is Office of Health at District Level
• RSUD dr. T.C. Hillers is the name of the Public Hospital in District Sikka

21. 3. Simplifying the Service Procedures
Bidan Desa
5 6
Puskesmas
BKCSKB
Explanation:
1. BKCSKB delivers registration forms to Puskesmas,
2. Bidan Desa takes the form from Puskesmas and then completes it,
3. Bidan Desa Submits the filled forms to Puskesmas,
4. PLKB collect the forms from Puskesmas then brings it to BKCSKB,
5. PLKB staff brings the copy of Birth Certificate to Puskesmas,
6. Bidan Desa collects the Birth Certificates from Puskesmas and then hands it to parents.
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Based on Bupati Decree No: 93 Year 2004
Preparing Birth
Registration Form
assisted by
parents
Sub Coordinator
(KTU ) at Health
Centre collects the
form that has been
filled by Bidan
Desa
Registering in to
Register Book and
Issuing Birth
Certificate in line
with the
mechanism in
BKCSB
1 2
4 3
Notes:
• Puskesmas (Pusat Kesehatan Masyarakat) is Public Health Centre at Sub-District level
• PLKB (Petugas Lapangan Keluarga Berencana) is field officers for Family Planning Program.

22. Achievements
Before simplifying the procedures
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Percentage 3,38% 25,60% 72,14% 76,29% 77,79%
After simplifying the procedures
Notes: 
Lahir Hidup (jiwa) means number of babies born alive 
Tercatat (jiwa) means number of babies that have been registered

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Achievements

24. Activities related to Developing Birth
Registration System in District Sikka
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1. 18-20 January 2009
Orientation workshop for Birth Registration Developing
Team, which is facilitated by team from Ministry of
Internal Affairs, with Government Officials, Local
Government Leaders and members of Local
Representative Council of District Sikka,
2. 21 March 2009
Follow – up meeting on contribution of District Sikka
Birth Registration System Development with Heads of
SKPD with the purposes of regaining involvement from
each SKPD to the development of the new system,
Notes:
• SKPD (Satuan Kerja Pemerintah Daerah) is Government Offices / Institutions
within the District Level Government

25. 25
Activities related to Developing Birth
Registration System in District Sikka
3. 29 June 2009
Decree of Bupati Sikka Number: 184/HK/2009 on Birth
Registration System Developing Team of District Sikka
Established by issuing Decree of Bupati Sikka Number:
184/HK/2009,
4. 12-13 October 2009
Workshop on Developing Birth Registration System
together with Birth Registration System Developing
Team of District Sikka.

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