This document outlines a 10 step process for planning effective library programs. The steps include: 1) defining the program purpose and mission, 2) setting goals and objectives, 3) identifying the audience, 4) planning the content and activities, 5) selecting a time and location, 6) developing a marketing and outreach plan, 7) allocating resources and supplies, 8) creating a budget, 9) facilitating collaboration, and 10) planning program evaluations. Examples of marketing materials like press releases, brochures, bookmarks and flyers are also provided. A checklist is included to help organize tasks leading up to and following a program.

1. © Megan K. Beard 2009 Library Program Planning Presentation by: Megan K. Beard Palau Community College Associate Professor, Library and Information Science Palau Association of Libraries, Secretary

2. Library Program Planning © Megan K. Beard 2009 Two Types of Library Programs Programs that go well Programs that don’t

3. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 Library Program Planning in 10 Easy Steps 10 Easy Steps to Success!

4. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 1. Purpose/Mission

5. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 2. Goals/Objectives

6. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 S pecific M easurable A greed Upon R ealistic T ime-Framed

7. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 3. Audience

8. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 4. Content/Activity

9. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 5. Time and Location

10. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 6. Marketing/Outreach

11. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 Press Release Layout

12. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 Brochure Example front inside

13. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 Bookmark Example

14. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 Flyer/Poster Example

15. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 7. Resources and Supplies

16. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 8. Budget

17. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 9. Collaboration

18. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 10. Evaluation

19. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 Planning Checklist 12 Weeks Before 8 Weeks Before 1 Week Before 3 Hours Before 1 Hour Before Complete 10 step planning program Confirm in writing presenters & other involved participants If the program is related to any of your materials, create a booklist Contact presenter to confirm AV needs or other requirements Make name badges for presenters or guests if appropriate Check the space to be sure the AV equipment is set up & working properly Be available to greet presenters & welcome participants

20. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 Planning Checklist As Soon as Possible After the Program Write thank you notes to everyone who helped make the program possible Compile results of the evaluation & analyze implications for the future

21. Library Program Planning © Megan K. Beard 2009 Library Program Planning © Megan K. Beard 2009 Mesulang! If you have any questions, feel free to contact me: Megan K. Beard 488-3540 [email_address] Palau Community College Library