This document outlines an agenda for a webinar on 100% e-Transition. The agenda includes introductions and an overview of OpusCapita as a company. It then covers e-transition as a program, including setting targets and making e-invoices a standard business requirement. The document discusses how to make e-transition easy and valuable for suppliers to join, and covers communication and execution strategies. It provides best practices for an e-transition program, including planning, supplier segmentation, communication strategies, and multi-channel onboarding. Finally, it encourages procuring e-transition as a service and leaves time for questions.

1. 100% e-Transition

2. Speakers

3. Practicalities
1. Ask questions any time using chat
2. Webinar is recorded
3. Handout

4. Agenda
1. Practicalities
2. Who is OpusCapita
3. E-transition as a program
4. Set your targets
5. E-invoice as standard business
requirement
6. Make it easy and valuable to join
7. Communication and execution
8. Summary
9. Questions

5. OpusCapita by the numbers
Established 1984
~400 Employees
65m € Revenue 2017
3000 Customers with
users in over 100
Countries Over 1 Million Suppliers
and 220,000,000
eTransactions
Over 40,000,000
products and services
bought & sold
Over 130 Billion € in
payments annually

6. GLOBAL
PAYMENTS
PAYABLES
AUTOMATION
SOURCING &
SUPPLIER
ENGAGEMENT
RECEIVABLES
AUTOMATION
OPERATIONAL
PROCUREMENT
CASH
MANAGEMENT
Comprehensive
supplier information
management and
agile sourcing for
goods and services.
Improve your cash
inflows and reduce
the time spent
matching payments
to invoices.
Create a centralized
product catalog with a
modern guided buying
experience with full
mobility.
Consolidate and
optimize your cash
and liquidity
management
functions.
Enable control and
compliance over AP
while dramatically
lowering transactional
costs.
Connect directly to
over 200 banks, SWIFT
certified for global
payment coverage.
OpusCapita is a platform
that combines
source-to-pay & cash
management, enabling full
source-to-cash process
optimization.
How we support you
CONNECT, TRANSACT
AND GROW ON THE
OPUSCAPITA BUSINESS
NETWORK

7. Leading companies choose OpusCapita
Johnson
& Johnson
Maersk ÖBB Kone
PEPPOL compliance with a mix of e-invoicing
and EDI solutions resulting in more reliable
eCommerce activities, faster process, cost
reduction and transparency.
“OpusCapita has proven to be a longtime
partner with powerful capabilities in
supporting our dynamic business needs.”
Ulrika Edling, IT Business Relationship Lead,
Johnson & Johnson AB
Consolidated one of the world’s largest
procurement catalogs with all MRO suppliers in
a one-stop-shop integrated to multiple Asset
Management and ERP systems.
10,000 suppliers, 2,500 contracts providing a
guided buying experience to 40,000 highly
mobile employees.
4 Regional SSCs harmonized through
1 payment factory with multi-bank
connectivity, making payments to 60
countries in multiple currencies.
“We opted for a flexible partner.
OpusCapita’s competence met our needs,
and the technical solution was clearly what
we were looking for.”
Nina Rentola, Senior Project Manager for Global
Finance Development, KONE.

9. BEST PRACTICES
E-transition to E-invoices

10. PLANNING
KICK-OFF MEETING
SCOPE, KPI AND
TIMELINE
SUPPLIER BASE
SEGMENTATION
COMMUNICATION
STRATEGY
CAMPAIGNING
COMMUNICATION
TOWARDS SUPPLIER
BASE
WAVED
ONBOARDING
CONTENT CHECK
AND APPROVAL
REMINDERS
EVALUATION
FOLLOW-UP ON PROGRESS
PROGRAM EVALUATION
Make it a Program

11. A - LARGE: 5-20 SUPPLIER REPRESENTS ~30% OF ANNUAL TRANSACTION VOLUME
B – MEDIUM: 100-500 SUPPLIERS REPRESENTS ANOTHER 30-40%
C- SMALL: TAIL SPEND ON THOUSANDS OF SUPPLIERS

16. 5.4.2019 OpusCapita
It’s about procurement...
● Implement mandatory E-invoice in new
contracts and contract renewals
● Supplier communication signed off on
by procurement
● Internal information and
communication

17. POSITIVE INCENTIVES FIRM MESSAGE MULTIPLE CHANNELS
● Prioritized suppliers
● Accurate payments
● Online self-service
● E-invoicing is required
to do business with us
● End date for paper
invoices
● Internal understanding
● Networked e-invoice for
full benefits
● Structured PDF for the
majority
● Portal - Free of charge
● EDI for strategic partners
● Offer PO’s electronically

18. 5.4.2019 OpusCapita
TENDERING PURCHASING
eSOURCING eTENDERING eCATALOG eORDER eINVOICE

19. Multi-channel onboarding

20. Onboarding waves

21. 5.4.2019 OpusCapita
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22. 5.4.2019 OpusCapita
Secure the success of
your E-transition program
Buy it as a service :)
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23. Questions?