Value drivers for any best-in-class AP department are tied to basics like a solid procurement policy, high quality invoice data, master data management and automation. But these are just labels which is why we want to dig deeper and examine what specifically is required for any of these elements to deliver value to your organization.

1. An OpusCapita Webinar:
April 23, 2019
5 Steps to Successful
Invoice Automation

2. CONTENTS
 Introductions
 5 Steps
 Customer examples
 Closing remarks/ Q&A

3. Rowan Lemley (host)
INTRODUCTIONS
Martin Casserdahl
Source-to-Pay Head of
Pre-Sales, OpusCapita

4. OPUSCAPITA BY THE NUMBERS
Established 1984
~350 Employees
65m € Revenue 2018
3000 Customers with
users in over 100
Countries
Over 1 Million Suppliers
and 100,000,000
eTransactions
Over 40,000,000
products and services
bought & sold
Over 130 Billion € in
payments annually

5. DIGITAL OPTIMIZATION
The process of using digital
technology to improve existing
operating processes and/or
business models.
DIGITAL TRANSFORMATION
The process of exploiting the
latest digital technologies and
practices to create a new
sustainable digital business
model.
THE PATH TO BECOMING A DIGITAL BUSINESS
Gartner, Digital Business Transformation: Closing the Gap Between Ambition and Reality, Ian Cox, Kristin Moyer, 18 June 2018.

6. GLOBAL
PAYMENTS
PAYABLES
AUTOMATION
SOURCING &
SUPPLIER
ENGAGEMENT
RECEIVABLES
AUTOMATION
OPERATIONAL
PROCUREMENT
CASH
MANAGEMENT
Comprehensive
supplier information
management and
agile sourcing for
goods and services.
Improve your cash
inflows and reduce
the time spent
matching payments
to invoices.
Create a centralized
product catalog with
a modern guided
buying experience
with full mobility.
Consolidate and
optimize your in-
house bank and
liquidity
management
functions.
Enable control and
compliance over AP while
dramatically lowering
transactional costs.
Connect directly to over
200 banks, SWIFT certified
for global payment
coverage.
OpusCapita is a platform
that combines source-to-
pay & cash management,
enabling full source-to-cash
process optimization.
HOW WE SUPPORT YOU
CONNECT, TRANSACT
AND GROW ON THE
OPUSCAPITA BUSINESS
NETWORK

7. 5 Steps to Successful Invoice Automation

8. 5 KEY POINTS FOR SUCCESSFUL PURCHASE-TO-PAY
AUTOMATION – WHERE SHOULD YOU FOCUS YOUR
EFFORTS?
Control & Visibility
Quality of
procurement
Invoice data
quality
Master data
management
Organization
& drivers
Automation
capability
How to align the targets
throughout the P2P
process?
What makes automation
possible?
Can we improve data
quality by increasing e-
invoicing?
P2P relies on data for
control & efficiency
Are we consistently using purchase
orders? How do we deal with
maverick spend?
Transactional
efficiency

9. Consistent use of corporate webshop
Define a clear purchase channel strategy which
recognizes where/how to buy what
Auto-Catalog Validation & Approval
Drive on-contract spend by automating the
catalog submission, validation and approval
No Order – No Pay
Be ruthless! Only registered suppliers with
catalogs in the system – minimize free-text orders
Step 1: Get your procurement house in order

10. Quality invoice data from your suppliers
Typical challenges
• Paper / Scan & Capture
• Supplier onboarding
• E-Invoice format conversion
• PEPPOL compliance
• EDI, e-invoicing, paper, pdf, etc......
64%
Savings potential for e-
invoicing recipient (over paper
invoice processing)*
*Source: Business Case for e-Invoicing 2017 (Billentis)
Our approach
• Multi-channel approach for 100% e-invoicing
• Self-service supplier onboarding (and/or as a service)
• PO flip to invoice
• Broad network interoperability – PEPPOL certified

11. Master Data Management is all about enabling your
suppliers
Typical challenges
• Supplier inquiries
• Paperwork, manual data entry
• Corporat social responsibility & sustainable sourcing
• Supplier qualifications
27%
Leading organizations attribute
27% of their value to supplier
management excellence.*
Our approach
• Invitation based supplier on-boarding
• Full self-service options for supplier information mgnt
• E-invoicing onboarding self-selection
• Supplier visibility across the network
*Source: ATKearney 2017

12. Full & Partial
Automation
Cost savings &
improved controls
Process Control and
Visibility
Compliance with easy
auditability
Multichannel Invoice
Receiving
Receive 100% of your
invoice electronically
Reporting & Advanced
Analytics
Real-time, predictive &
preventative
Invoice Automation
Reporting and
analytics
Transfer for
payment
Invoice reception
Matching and
automation
Exception
workflow
SaaS
Automation is the result of many working parts

13. Organizational maturity & example business drivers
Directly relating to Purchase to Pay

14. Customer examples

15. E-INVOICING
MATCHING
STRAIGHT
THROUGH
PROCESSING
Multi-channel e-invoice
receiving with proactive
Supplier Onboarding
Only 2 people are
required to support the
invoice handling process
at Secto
Invoice to Order
3-way matching
Rapid business growth had put a strain on the
Accounts Payable function. The company
needed to increase the efficiency of the
purchase invoice handling process, and was
considering several recruitments to the function.
PROBLEMS SOLVED at
Secto Automotive
“With the implementation of
the Invoice Automation
solution from OpusCapita, we
could change our recruitment
focus and hire people for
customer-oriented roles
instead of hiring more
workforce for invoice
processing.“
Ville Kujansuu, CFO at Secto
Automotive
Results
 50% Automation
overall
 90% Matching for
contract-based
invoices

16. LESS TIME
HANDLING
ORDERS/INVOICE
MORE TIME WITH
CUSTOMERS
INCREASED
TURNOVER
Multi-channel e-invoice
receiving with EDI
Higher customer
satisfaction
Invoice to Order
3-way matching
All elements of the handling of purchase-invoices was
too time consuming. In addition, integration of new
suppliers or customers for EDI was both strategic and
non-core to Etola’s business. On top of all that, smaller
suppliers still sent paper/pdf invoices.
PROBLEMS SOLVED at Etola
“We are better able than
before to respond to the needs
of our customers, which also
shows in our increased
turnover last year.”
Mikael Etola Managing
Director, Etola
Results
 300k invoices
annually
 2.5 million orders
annually

17. Closing remarks and Q&A
Martin Casserdahl
Source-to-Pay Head of
Pre-Sales, OpusCapita

18. Digitalizing global trade
One customer at a time
What we do.
How we do it.