Solving SharePoint: Introducing Adhere for Alfresco
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This document introduces Adhere for Alfresco, a solution that allows organizations to use SharePoint while also implementing an enterprise content management system like Alfresco for proper information governance. It discusses challenges with using only SharePoint, such as scale limitations and lack of features for compliance, archiving, and mobile access. Adhere provides connectors that allow synchronization between SharePoint and Alfresco, federated search, and classification of documents. This allows employees to continue using SharePoint while the organization gains controls for records management, security, and governance from Alfresco.
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Solving SharePoint: Introducing Adhere for Alfresco
- 1. Solving SharePoint: Introducing Adhere for Alfresco
- 2. Our employees demand SharePoint, but we need an ECM system for proper Information Governance SOLVING SHAREPOINT
- 4. WHAT KEEPS YOU UP AT NIGHT? Real Use Case 60K… 6,000 2 YEARS LATER… 25,000+
- 6. WHY NOT SHAREPOINT AS YOUR ENTERPRISE CMS? scale Per Microsoft: • Synchronization Limit - 1800 Documents • Max 5000 users • Max 15 Concurrent Workflows • Max 10 Concurrent Editors upgrade Per Gartner: Sharepoint upgrade doesn't seems to have got any easier with 2013, and in fact things seemed to have got much worse. -Gartner Report "Sharepoint 2013" • Late to the Game • Incomplete Feature Set mobile ECM
- 7. provisioning archiving • Lack of Advanced Site Creation • Lack of Configuration • Lack of Rule-based provisioning • Lack of Site Archival • Lack of Decommissioning Functionality • Lack of advanced storage optimization capabilities WHY NOT SHAREPOINT AS YOUR ENTERPRISE CMS? compliance •Lack of Automation (users won’t do it) •Lack of Governance Controls •Lack of Security Controls
- 8. INTRODUCING ADHERE FOR ALFRESCO Simple & Smart Business Processes Integration Synchronization Federated Search Classification - Intelligent Capture Alfresco Records Management Universal Document Security
- 9. Sounds great. But how?
- 10. • Modular software is highly adaptable • Easily configure one or many connectors • Simple addition of additional solutions to work with connectors SEEUNITY SOLUTION ARCHITECTURE
- 11. FUSION APP PARTS FOR SHAREPOINT • Fuse your Alfresco repositories and any other content storage directly to SharePoint. • Access, manage, and edit content using native Alfresco and other repository functions directly in SharePoint. Context sensitive menu allows for easy interaction with documents Drag and drop files for upload Browse multiple libraries and repositories from a single user interface
- 12. FEDERATED SEARCH FOR SHAREPOINT •Turn SharePoint into a powerful search tool. •Search across multiple repositories from one location •Federated results lists also allow direct interaction with content using native repository functions. Further refine federated searches. Directly interact with documents using native ECM functionalities
- 13. ECHO CONTENT SYNCHRONIZATION •Allow your employees to use SharePoint as they wish •Implement automatic publishing, archiving, or synchronization to incorporate your ECM without employee interaction
- 14. Modern, Open IDC In-Process Capture (Ephesoft Web Services) • Alfresco • SharePoint • Portal / Website / ERP / CRM Mobile Capture CLASSIFYING DOCUMENTS, EXTRACTING DATA
- 15. SharePoint + Alfresco RM Simple Collaboration meets Enterprise Governance Automated Archiving from SharePoint Business Process / “Event-Driven” RM EVERYONE’S A RECORDS MANAGER & NOBODY KNOWS IT
- 16. YOU WEREN’T THE NEXT SONY Universal Document Security Casual Content to Top Secret Automated Application of Security Levels Automated Redaction of PII SharePoint to Alfresco to Email/USB/Dropbox
- 17. Solving SharePoint: Introducing Adhere for Alfresco
Editor's Notes
- 60,000 employees – 6000 sharepoint sites 2 years later – 25k sharepoint sites
- Solving Content Chaos – SharePoint, Shared Drives, Legacy ECM’s Find It, Figure Out What it Is, Apply Secure It, Store as Record Automatically.
- SCALE – This is from microsoft for SP 2013 Source:http://technet.microsoft.com/en-us/library/cc262787.aspx#Boundaries UPGRADE Finally, for IT leaders considering migration to 2013, Microsoft doesn't support upgrades that skip generations, adding to the burden for users currently still on 2007, who might otherwise consider a migration to 2013 if they did not have added challenge of having to migrate through 2010 first. Inplace migration to SharePoint 2013 is also not possible. Developers must use the database attach method, which involves creating a copy of the existing 2010 database and attaching it to a fresh 2013 environment, a more involved (but safer) process than the in-place method that was available for earlier upgrades
- Provisioning - Significant increase in it labor costs & decrease in user satisfaction Archiving - Ever increasing operating system & database infrastructure costs
- Simplified & Streamlined – users don’t know (Easy) – automatically route, transform, publish – can even include tools like embedded Capture to classify docs w/in business processs Hybrid Collaboration – Sharepoint, Share, Sync = for internal / external collaboration – can use sharepoint – alfresco share – alfresco cloud sync – blend to match needs & use cases
- Allow employees to use SharePoint for all interactions with content Use Alfresco as backend content repository for records management and IG Access Alfresco documents from within SharePoint Automatically synchronize, publish, or archive documents from SharePoint to Alfresco
- IPC = Embedded within your document process Mobile Capture = everyday value for everyday people