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Transforming the Accounts Payable Process, Powered by Box

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For most organizations, the vast majority of invoices are still processed as “paper,” regardless of whether they arrive as printed documents or electronic versions such as PDFs, Word documents, or others. To process these invoices, many accounts payable departments still rely on mostly manual methods, despite studies showing that companies who have implemented automated invoice processing see costs that are up to four times less per invoice. Whether it’s the paper cost or people cost, missed supplier discounts or late payment penalties, the dollar amount can be significant for even the smallest of companies.

Join Zia Consulting and Box on November 7th to learn how we can digitally upgrade and streamline your invoice process. We’ll demonstrate how the Zia AP Cloud Powered by Box incorporates:

* Intelligent document capture for content ingestion, classification, extraction, and validation into Box
* Offer your vendors a view into your process to avoid costly interruptive phone calls or emails
* Enhanced business process management solutions for quick and efficient workflows in the cloud
* Provide visibility into your cashflow management with proven analytical tools to monitor the effectiveness of your processes and people
* Seamless integration with critical LOB applications required to manage your invoices and payments

With our Zia AP Cloud solution, you can reduce errors from manual data entry and avoid penalties and fees from late or incorrect payments.

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Transforming the Accounts Payable Process, Powered by Box

  1. 1. Transforming the Accounts Payable Process
  2. 2. ©2018 Zia Consulting, Inc. All Rights Reserved. Today’s Host Mike Mahon President & CEO, Zia Consulting page 02
  3. 3. ©2018 Zia Consulting, Inc. All Rights Reserved. 01 03 02 04 The AP Problem Our Solution Featuring Box Case Study Q&A Today’s Agenda
  4. 4. ©2018 Zia Consulting, Inc. All Rights Reserved. The Accounts Payable Challenge page 04 Heavily paper based Paper storage consuming valuable space Difficulty with auditing Slow process No monitoring
  5. 5. ©2018 Zia Consulting, Inc. All Rights Reserved. Accounting Problems We Solve page 05 1 2 3 4 Highly Varied Documents Ingest structured and unstructured documents without templates or a comprehensive definition of variables Exhaustive System Training Eliminate the need to train the system on hundreds of samples with intelligent document capture Manual Data Entry Minimize lengthy processing times, low productivity, and human errors through automation Fees and Penalties Reduce late payment fees and capitalize on early payment discounts with faster, more accurate processing
  6. 6. ©2018 Zia Consulting, Inc. All Rights Reserved. Features of Our Accounting Solution page 06 Automated invoice processing from ANY source, in ANY form Integration with your accounting/ERP system Intelligent capture technology for classification and extraction End-to-end analytics
  7. 7. ©2018 Zia Consulting, Inc. All Rights Reserved. Solution Overview page 07
  8. 8. ©2018 Zia Consulting, Inc. All Rights Reserved. Solution Overview page 08
  9. 9. ©2018 Zia Consulting, Inc. All Rights Reserved. Solution Overview page 09
  10. 10. ©2018 Zia Consulting, Inc. All Rights Reserved. Ephesoft Process
  11. 11. ©2018 Zia Consulting, Inc. All Rights Reserved. Solution Overview page 011
  12. 12. ©2018 Zia Consulting, Inc. All Rights Reserved. Solution Overview page 014
  13. 13. Demonstration
  14. 14. ©2018 Zia Consulting, Inc. All Rights Reserved. Case Study: MIQ Logistics Tens of thousands of dollars saved thus far on printing and paper costs 32% more hours are now dedicated to value-add activities Integrated with existing SharePoint business process Employees now spend little time on low-value freight invoice payment tasks page 016 Streamlined freight invoice management and decreased payment time Zia conducted an Initial Consulting Engagement (ICE) and implemented Intelligent Document Capture
  15. 15. ©2018 Zia Consulting, Inc. All Rights Reserved. Who is Zia Consulting? 95% retention rate with our proven track record of delivering solutions on time and within budget Founded in 2003 in Boulder, Colorado Our mission is to provide ECM planning, design, implementation, and support services Award-winning, platinum system integrator of multiple technologies page 017
  16. 16. ©2018 Zia Consulting, Inc. All Rights Reserved. What We Do Strategy We are committed to providing measurable business results on time and within budget Integration Seamlessly integrate with existing line of business applications Customization We build content solutions to meet each customer's unique needs Migration Effectively migrate business-critical documents to a modern ECM platform without interrupting daily functions page 018
  17. 17. Questions?
  18. 18. Thank You.

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