2. Online Collaboration 2
Please check the spelling of your name (in accordance with
NRIC or Passport)
Please set mobiles to silent
No food and drinks (except bottle drinks with CAP)
Training materials
Washroom and emergency exits location
AM Tea break: 10 – 10:15 am (15 minutes)
Lunch break: 12-1pm (1 hour)
PM Tea break: 3 – 3.15pm (15 minutes)
Please scan your thumb drives for viruses
Points to Note
4/22/2018
3. Online Collaboration 3
WSQ is a national credentials system developed and
managed by Singapore Workforce Development Agency (WDA)
WDA has changed name to WSG (Workforce Singapore)
Aim to train, develop, assess and recognise adult workers for
competencies that companies need of their employees
What is ES WSQ
4/22/2018
4. Online Collaboration 4
At end of lesson, you are required to take a summative
assessment using the online tools of International Computer
Driving Test (ICDL)
To be assessed as competent you must attain:
Minimum 75% attendance
Minimum 75% pass for ICDL Test
Assessment
4/22/2018
5. Online Collaboration 5
Lesson 1: Collaboration Concepts
Key Concepts
Cloud Computing
Lesson 2: Preparation for Online Collaboration
Common Setup Features
Setup
Lesson 3: Using Online Collaboration Tools
Google+ Social Media
Online Storage: Google Drive
Google Docs, Google Sheets, Google Slides
Google Calendar, Google Hangout (Online Meeting)
Online Learning Environment
Lesson 4: Mobile Collaboration
Mobile Devices and Operating Systems
Using Mobile Devices
Managing Apps and Synchronising Content
Course Outline
4/22/2018
7. Online Collaboration 7
Mobile Collaboration
Key Concepts
Using Mobile Devices
Applications
Synchronisation
Course Outline
4/22/2018
8. Collaboration Concepts
Common terms
Information and Communication Technology (ICT)
Cloud computing
Mobile technology
Exercise 1 match the cards
(Refer Page 2)
84/22/2018 Online Collaboration
9. Exercise 1 (Answer)
4/22/2018 Online Collaboration 9
ICT
Storing application & data on the Internet
instead of individual PC or network
CLOUD
COMPUTING
Enable users to access the Internet
anytime, anywhere using wireless
technology
MOBILE
TECHNOLOGY
Technology that allows sharing of
communications and information globally
10. Common collaboration tools
Exercise 2 (Refer Page 2)
Productivity applications, e.g. Office 365, Google Documents
Social media (Facebook, Google+)
Online calendars (Google Calendar)
Online meetings (Google Hangouts)
Online learning environments
(Coursera.org Udemy.com Alison.com)
104/22/2018 Online Collaboration
11. Characteristics of collaboration tools
Exercise 3 (Refer Page 2)
Multiple users
Real time editing
Global reach
Concurrent access
114/22/2018 Online Collaboration
12. Benefits & Risks of online
collaboration
Exercise 4 (Refer Page 2, 3 & 4)
In your groups, list benefits and risks
associated with using online
collaboration tools.
124/22/2018 Online Collaboration
13. Benefits of online collaboration
Sharing of files and calendars
Reduced travel expenses
Ease of communication
Enhanced teamwork
Global access
134/22/2018 Online Collaboration
14. Risks of online collaboration
Unauthorised access to shared files
Insufficient management of version control
Malware threats
Identity/data theft
Service interruptions
144/22/2018 Online Collaboration
15. Intellectual property rights
What is intellectual property right?
What is the term used for infringing
intellectual property rights?
What can we do to avoid infringing
on intellectual property rights?
154/22/2018 Online Collaboration
16. What is Intellectual Property?
Intellectual property (IP) refers to creations of the mind,
such as inventions; literary and artistic works; designs;
and symbols, names and images used in commerce.
4/22/2018 Online Collaboration 16
17. What is Infringing on intellectual
property right?
IP infringement is any breach of intellectual property
rights. IP rights are infringed when a work protected by
IP laws is used, copied or otherwise exploited without
having the proper permission from a person who owns
those rights.
4/22/2018 Online Collaboration 17
18. How can we avoid infringing on
intellectual property right?
Exercise 5 (Refer Page 4)
Seek permission from copyright owner
before using the material.
4/22/2018 Online Collaboration 18
19. Cloud computing
IT services are usually hosted by
third-party service providers.
194/22/2018 Online Collaboration
20. Cloud computing
Providers usually charge a monthly fee
based on number of computers or
devices that access the service
204/22/2018 Online Collaboration
21. How does cloud help collaboration?
Exercise 6 (Refer Page 5 & 6)
Cloud computing enables the following:
Provide storage of shared documents and files
Has a range of Applications and Tools
214/22/2018 Online Collaboration
23. Risks of cloud computing
Dependence on service providers
Data protection and control
Potential loss of privacy
234/22/2018 Online Collaboration
24. Preparing for online collaboration
Exercise 7 (Refer Page 9)
What is a plug-in?
Additional program or application that needs to
be installed on PC or device before we can use
the online collaboration tool
Example Java, Flash Player – need to install
the program on EVERY device, i.e. on each PC
(at home and office), tablet, smart phone
244/22/2018 Online Collaboration
25. Examples of plug-ins
Java
Adobe Flash
Video Players
Apple QuickTime Player
Real Player
Google Earth
254/22/2018 Online Collaboration
26. Common equipment for
collaboration
What are some common tools or equipment you may
need to participate in online collaboration?
Exercise 8 (Refer Page 10)
List some tools/equipment required for
online collaborations
Desktop, laptop, tablet
Webcam
Microphones
Speakers
Headphones
264/22/2018 Online Collaboration
27. Firewall may restriction online
access
What is a firewall?
Security system that controls traffic in a network
Used to prevent intrusion, hacking , etc.
May be hardware-based or software-based
Exercise 9 (Refer Page 10)
What may restrict your online access
when using online collaborative tools?
Firewall
274/22/2018 Online Collaboration
28. Setup software
What is:
VoIP – Voice over Internet Protocol?
Making phone calls over internet (Skype, Google Hangout)
IM – Instant Messaging?
Instant real time text communication
284/22/2018 Online Collaboration
29. Services that provides online
sharing
Google Drive
Dropbox
OneDrive – previously known as SkyDrive (belongs to
Microsoft)
Launch Google Chrome and Sign in your Gmail Account
if you have an existing Gmail Account in your
Smartphone. If you don’t have Gmail Account, Create
one.
294/22/2018 Online Collaboration
30. Services that provides online
sharing
Exercise 10 (Refer Page 24)
What other websites are there?
IDrive
Amazon Cloud Drive
iCloud Drive (Apple)
OpenDrive
Google Drive
304/22/2018 Online Collaboration
31. Limitation of online storage
Exercise 11 (Refer Page 25)
Size limit
Time limit
Sharing restriction
Online storage ≠ backup!!!
Dependence on service provider
Content limit
314/22/2018 Online Collaboration
32. Practice Social Media
Hands On Activities
Login to Gmail
Launch Google+
Practice posting message, photo
video, polls and location
Refer to Hands On Activities Sheet (1 Page)
324/22/2018 Online Collaboration
33. Set up, modify permission/privacy
Click Home Tab
Click Privacy Tab
Refer to Hands On Activities Sheet (1 Page)
334/22/2018 Online Collaboration
34. Post comment/link on social media
Log in to Google+ account to practice
Refer to Hands On Activities Sheet (1 Page)
344/22/2018 Online Collaboration
35. Practice Google Drive
Hands On Activities
Create a Word or Excel file and
save it into your desktop folder
Login to drive.google.com
Refer to Hands On Activities Sheet (1 Page)
354/22/2018 Online Collaboration
36. Online productivity applications
Office 365
Google documents, Google sheets,
Google Slides
Used to create word processed,
spread sheets and presentation
documents
Refer to Hands On Activities Sheet (1 Page)
364/22/2018 Online Collaboration
37. Google Calendar
Hands On Activities
Create multiple calendars for different purposes
Share your calendars with others
Sync with your mobile devices
Refer to Hands On Activities Sheet (1 Page)
374/22/2018 Online Collaboration
38. Social media tools for collaboration
What is social media?
Exercise 12 (Refer Page 41-42)
“Social media is computer-mediated tools that allow people
to create, share or exchange information, ideas, and
pictures/videos in virtual communities and networks.”
Wikipedia:
http://en.wikipedia.org/wiki/
Social_media retreived 24 Apr 2015
384/22/2018 Online Collaboration
39. Common social media tools
Social networks (Facebook, LinkedIn, Google+ etc.)
Wikis (Web based Encyclopedia)
Forums, Bulletin / Message Boards and
Discussion groups
Blogs (Online Diary / Journal, eg:
Google Blogspot, Wordpress)
Micro blogs (Twitter)
Content communities (YouTube,
Microsoft Community answers.microsoft.com/en-us/)
See Your Book Page 41 & 42 (Important)
394/22/2018 Online Collaboration
40. Online meeting (Google Hangouts)
Hands On Activities
Practice create and delete meetings
Log in to Google+ account to practice
Refer to Hands On Activities Sheet (1 Page)
404/22/2018 Online Collaboration
41. Online learning environment
Enables students to access learning through any Internet
enable devices
Virtual learning environment
Learning management system
414/22/2018 Online Collaboration
42. Features in an Online Learning
Environment
Exercise 13 (Refer Page 69-70)
Calendar
Noticeboard
Chat
Assessment records
OLE
VLE
LMS (Administration, documentation….)
424/22/2018 Online Collaboration
43. Accessing online learning
Hands On Activities
Refer to Hands On Activities Sheet (1 Page)
For more free online courses visit
www.coursera.org
www.udemy.com
www.Alison.com
434/22/2018 Online Collaboration
44. Mobile collaboration
Common mobile devices
Common operating systems used by mobile devices
Exercise 14 (Refer Page 76)
Google Android
Apple iOS
Microsoft Windows Phone
Blackberry Research In Motion
Nokia Symbian
444/22/2018 Online Collaboration
45. Bluetooth
Exercise 15 (Refer Page 76)
What is Bluetooth?
Wireless technology standard for exchanging
data over short distance between devices
What is the usage of Bluetooth?
Cable replacement
Connecting wireless headset to mobile phone
454/22/2018 Online Collaboration
46. Types of connection for mobile
devices
Exercise 16 (Refer Page 77)
Types of Internet connections for mobile collaborations
WLAN – Wireless Local Area Network
Mobile Internet (3G, 4G)
What is 3G / 4G?
Standard for mobile phone mobile communication
464/22/2018 Online Collaboration
47. Security concerns for mobile
devices
Exercise 17 (Refer Page 77)
Use a STRONG PIN
Backup content regularly
Turn off wireless/Bluetooth
when not in use
474/22/2018 Online Collaboration
48. Using mobile devices
Hands On Activities
Practice connecting to the Internet
Refer to Hands On Activities Sheet (1 Page)
Send and receive email
Refer to Hands On Activities Sheet (1 Page)
484/22/2018 Online Collaboration
49. Using mobile devices
Hands On Activities
Add, edit remove calendar event
Refer to Hands On Activities Sheet (1 Page)
Share pictures and videos
Refer to Hands On Activities Sheet (1 Page)
494/22/2018 Online Collaboration
50. Common apps for mobile devices
Exercise 18 (Refer Page 82)
News – Channel News Asia, Straits Times
Social media – Facebook, Google+, Twitter,
LinkedIn
Productivity apps – Google Drive, Office365
Maps – Google Maps, OneMap, Street Directory
Games – Candy Crush, Pokemon
E-books – Kindle
Communication – WhatsApp, WeChat, Skype
504/22/2018 Online Collaboration
51. Where to get mobile apps?
Google Play Store
Apple App Store
Windows Store
Amazon Appstore
Blackberry World Store
514/22/2018 Online Collaboration
52. Using mobile apps
Hands On Activities
Search for apps
Refer to Hands On Activities Sheet (1 Page)
Install and uninstall apps
Refer to Hands On Activities Sheet (1 Page)
524/22/2018 Online Collaboration
53. Using mobile apps
Hands On Activities
Update app
Refer to Hands On Activities Sheet (1 Page)
Using mobile apps, e.g. Skype, social media, maps,
Refer to Hands On Activities Sheet (1 Page)
534/22/2018 Online Collaboration
54. Synchronising apps
Exercise 19 (Refer Page 83-84)
What is the purpose of synchronising content?
Ensure data is sync between all your devices
(desktop, laptop, tablet, smartphone)
Setup synchronisation
Refer to Hands On Activities Sheet (1 Page)**
544/22/2018 Online Collaboration