IT for smarter working

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Objectives
At the end of this workshop you will:
be aware of a variety of free resources to simplify your work
have an understanding of 'Cloud Computing' and what it can do for you
identify IT solutions to make your work easier.

NOTE: This workshop does not provide specific training on IT resources

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  • SAVO 15/01/12 Copyright SAVO 2006
  • SAVO 15/01/12 Copyright SAVO 2006
  • IT for smarter working

    1. 1. IT for Smarter Working Simon Waldron Information Officer
    2. 2. IT for Smarter Working <ul><li>Objectives </li></ul><ul><li>At the end of this workshop you will: </li></ul><ul><li>be aware of a variety of free resources to simplify your work </li></ul><ul><li>have an understanding of 'Cloud Computing' and what it can do for you </li></ul><ul><li>identify IT solutions to make your work easier. </li></ul><ul><li>NOTE : This workshop does not provide specific training on IT resources </li></ul>
    3. 3. What is Information Technology? <ul><li>Information Technology (IT) is concerned with technology to treat information. The acquisition, processing, storage and dissemination of vocal, pictorial, textual and numerical information by a microelectronics-based combination of computing and telecommunications... </li></ul><ul><li>... Some of the modern and emerging fields of Information technology are next generation web technologies, bioinformatics, cloud computing, global information systems, large scale knowledgebases, etc. </li></ul>
    4. 4. What do you think of IT? <ul><li>I feel confident about IT </li></ul><ul><li>IT helps me do my job </li></ul><ul><li>I could not do my job without IT </li></ul><ul><li>I use IT more now than 5 years ago </li></ul>
    5. 5. What is WEB 2.0? <ul><li>Web 1.0 circa 1993 Refers to the first stage of the World Wide Web linking webpages with hyperlinks. </li></ul><ul><li>Web 2.0 circa 2004 Is associated with web applications that facilitate participatory information sharing, interoperability, user-centered design, and collaboration on the World Wide Web. </li></ul>
    6. 6. What do I use IT for? <ul><li>At Home </li></ul><ul><li>Finance / Insurance </li></ul><ul><li>Shopping incl. MP3’s </li></ul><ul><li>HMRC </li></ul><ul><li>Holidays </li></ul><ul><li>Radio / TV / Films </li></ul><ul><li>Road Tax </li></ul><ul><li>Utilities </li></ul><ul><li>Video / Photography </li></ul><ul><li>At Work </li></ul><ul><li>Everything </li></ul><ul><li>Planning Meetings </li></ul><ul><li>Surveys </li></ul><ul><li>Trains / Parking </li></ul><ul><li>Journey Planning </li></ul><ul><li>Websites </li></ul>
    7. 7. IT Hardware - Home <ul><li>Modem / WiFi Router </li></ul><ul><li>PC(s) </li></ul><ul><li>Laptop(s) </li></ul><ul><li>Printer </li></ul><ul><li>+ </li></ul><ul><li>Games Controller </li></ul><ul><li>SmartPhone(s) </li></ul><ul><li>Tablet(s) </li></ul><ul><li>TV / PVR </li></ul><ul><li>??? </li></ul>
    8. 8. IT Hardware - Office
    9. 9. Explaining Cloud Computing
    10. 10. Are You using the Cloud already? <ul><li>At Home </li></ul><ul><li>Finance / Insurance </li></ul><ul><li>Shopping incl. MP3’s </li></ul><ul><li>HMRC </li></ul><ul><li>Holidays </li></ul><ul><li>Radio / TV / Films </li></ul><ul><li>Road Tax </li></ul><ul><li>Utilities </li></ul><ul><li>Video / Photography </li></ul><ul><li>At Work </li></ul><ul><li>Everything </li></ul><ul><li>Planning Meetings </li></ul><ul><li>Surveys </li></ul><ul><li>Trains / Parking </li></ul><ul><li>Journey Planning </li></ul><ul><li>Websites </li></ul>
    11. 11. Cloud Computing - Types <ul><li>Public - a service provider makes resources, such as applications and storage, available to the public over the Internet. May be free or pay-per-usage. </li></ul><ul><li>Community - shares infrastructure between several organisations from a specific community with common needs. </li></ul><ul><li>Hybrid - a composition of two or more clouds (private, community, or public). </li></ul><ul><li>Private - is infrastructure operated solely for a single organization, whether managed internally or by a third-party and hosted internally or externally. </li></ul>
    12. 12. Cloud Computing - Services <ul><li>Infrastructure as a Service (IaaS) provides data center, infrastructure hardware and software resources over the Internet. Use and pay for what you need at any given time. </li></ul><ul><li>Platform as a Service (PaaS) Google’s App Engine, and Microsoft’s Azure are examples of PaaS. These Platform features enable companies to create custom applications. </li></ul><ul><li>Software as a Service (SaaS) can be defined as a software distribution model in which applications are hosted by a vendor or service provider and made available to customers over the Internet. Examples include Google + and Microsoft Live. </li></ul>
    13. 13. Business Computing - Advantages <ul><li>A server based office computing system can provide: </li></ul><ul><li>Common storage of files, with sharing </li></ul><ul><li>Remote access for home workers </li></ul><ul><li>Access to others Calendar’s / meeting planning </li></ul><ul><li>Email ‘out of office’ notice </li></ul><ul><li>Regular data back-ups </li></ul><ul><li>+ </li></ul><ul><li>Shared Contacts </li></ul><ul><li>Collaboration on projects / files </li></ul><ul><li>Intranet - paperless Policies / Procedures etc. </li></ul>
    14. 14. Cloud Computing - Advantages <ul><li>A Cloud based office computing system can provide: </li></ul><ul><li>Everything a server based office system provides </li></ul><ul><li>+ </li></ul><ul><li>99.9% availability </li></ul><ul><li>Access via any computer / Smartphone </li></ul>
    15. 15. Cost Comparison (10 users) <ul><li>Server based </li></ul><ul><li>Server + software </li></ul><ul><li>IT maintenance contract </li></ul><ul><li>Security hard / software </li></ul><ul><li>Computers + software </li></ul><ul><li>Broadband </li></ul><ul><li>£6,500 + £50 / month </li></ul><ul><li>1Yr £7,100 </li></ul><ul><li>5 yr £8,900 </li></ul><ul><li>Cloud based </li></ul><ul><li>NO server / software </li></ul><ul><li>IT maintenance contract </li></ul><ul><li>Security software included </li></ul><ul><li>Computers (no software) </li></ul><ul><li>Broadband </li></ul><ul><li>£3,000 + £85 / month </li></ul><ul><li>1 Yr £4,020 </li></ul><ul><li>5 yr £8,100 </li></ul>
    16. 16. FREE Cloud Office Services <ul><li>Hotmail </li></ul><ul><li>Calendar </li></ul><ul><li>Contacts </li></ul><ul><li>Messenger </li></ul><ul><li>Photos </li></ul><ul><li>Documents </li></ul><ul><li>Word / Excel / PowerPoint / OneNote </li></ul><ul><li>Synchronised data </li></ul><ul><li>Gmail </li></ul><ul><li>Calendar </li></ul><ul><li>Contacts </li></ul><ul><li>Chat </li></ul><ul><li>Photos </li></ul><ul><li>Documents </li></ul><ul><li>Document / Presentation / Spreadsheet / Form / Drawing </li></ul><ul><li>Websites </li></ul>
    17. 17. Cloud Computing - Disadvantages <ul><li>Must have a reliable / resilient Broadband connection </li></ul>
    18. 18. Cloud Computing - Best Practice <ul><li>The ICT Hub (NCVO) do not appear to have decreed a strategy for the Third Sector at present </li></ul><ul><li>NIACE started the e-Guides programme in 2004 to champion the effective use of ICT to enhance the delivery of learning </li></ul><ul><li>e-Guides includes a resource bank, developed with users, to establish Best Practice </li></ul>
    19. 19. Time Saving Tools <ul><li>Arranging Meetings </li></ul><ul><li>Event Bookings </li></ul><ul><li>Surveys </li></ul><ul><li>Membership Applications / Data </li></ul><ul><li>Newsletters </li></ul><ul><li>Collaboration </li></ul><ul><li>Video </li></ul>
    20. 20. Arranging Meetings <ul><li>www.doodle.com </li></ul><ul><li>FREE </li></ul><ul><li>Poll meeting attendees for their availability </li></ul><ul><li>Import your ‘Contacts’ from Outlook </li></ul><ul><li>Attendees can automatically book event in their Outlook </li></ul><ul><li>Save time by not having to coordinate by email or phone </li></ul><ul><li>or, book Appointment in your Outlook and Invite Attendees </li></ul>
    21. 21. Event Bookings <ul><li>www.eventbrite.co.uk </li></ul><ul><li>FREE </li></ul><ul><li>Advertise / take bookings for events </li></ul><ul><li>Includes ‘paid for events’ (i.e. training courses) Credit Card (fee applied), Cheque, Invoice </li></ul><ul><li>Once you have published Eventbrite does everything; booking confirmation / ticket, email reminder </li></ul><ul><li>Attendees can automatically book event in their Outlook </li></ul><ul><li>Save time in taking / managing bookings </li></ul>
    22. 23. Membership Applications / Data <ul><li>docs.google.com </li></ul><ul><li>FREE </li></ul><ul><li>Create a ‘form’ with all the fields you need </li></ul><ul><li>Customise with your logo / colour scheme </li></ul><ul><li>Provide link from your website to the Google form </li></ul><ul><li>All data collected is saved in a Spreadsheet </li></ul><ul><li>Save time by not having to process paper applications </li></ul><ul><li>or, use MailChimp </li></ul>
    23. 24. Surveys <ul><li>www.zoomerang.com </li></ul><ul><li>FREE / $149 </li></ul><ul><li>Create comprehensive surveys / questionnaires </li></ul><ul><li>Questions can be mandatory or optional </li></ul><ul><li>Full statistics provided, including graphical results, and data export to Excel </li></ul><ul><li>SAVO can run a survey for any members. </li></ul><ul><li>Save time and money by replacing paper surveys </li></ul>
    24. 25. Newsletters <ul><li>www.mailchimp.com </li></ul><ul><li>FREE (12,000 emails/month) </li></ul><ul><li>Wide selection of templates and customise with your logo / colour scheme </li></ul><ul><li>Import your ‘Contacts’ from Outlook </li></ul><ul><li>Produces stats on what readers follow up </li></ul><ul><li>Save time by easy editing and admin </li></ul>
    25. 26. Collaboration <ul><li>skydrive.live.com </li></ul><ul><li>FREE </li></ul><ul><li>Project owner saves ‘document’ on SkyDrive </li></ul><ul><li>Project owner invites others to access the ‘document’ and sets editing rights </li></ul><ul><li>All changes carried out on-line </li></ul><ul><li>Full log kept of who edits the ‘document’ </li></ul><ul><li>Save time by everyone working on the same document </li></ul>
    26. 27. Video <ul><li>If a picture tells a thousand words what can video do? </li></ul><ul><li>YouTube </li></ul><ul><li>CamStudio </li></ul><ul><li>PhotoStory 3 </li></ul><ul><li>Save time by creating effective marketing / information </li></ul>
    27. 28. YouTube <ul><li>www.youtube.com </li></ul><ul><li>FREE </li></ul><ul><li>The No. 2 Search Engine </li></ul><ul><li>Edit your video and add Captions </li></ul><ul><li>Over 50,000 hours of video added every day </li></ul><ul><li>Register your organisation now </li></ul><ul><li>Keep ‘demos’ to less than 5 minutes </li></ul>
    28. 29. CamStudio <ul><li>www.camstudio.org </li></ul><ul><li>FREE </li></ul><ul><li>Captures your computer screen to video and records a commentary </li></ul><ul><li>Useful for website tours, software training </li></ul>
    29. 30. PhotoStory 3 <ul><li>www.microsoft.com/download/en/details.aspx?id=11132 </li></ul><ul><li>FREE </li></ul><ul><li>Captures your computer screen to video and records a commentary </li></ul><ul><li>Useful for website tours, software training </li></ul><ul><li>To create / edit commentary / music for your video: </li></ul><ul><li>audacity.sourceforge.net/ </li></ul>
    30. 31. IT for Smarter Working <ul><li>Hopefully you now: </li></ul><ul><li>are aware of a variety of free resources to simplify your work (more at suffolklearningconsortium.org/eguides.htm ) </li></ul><ul><li>have an understanding of 'Cloud Computing' and what it can do for you </li></ul><ul><li>identify IT solutions to make your work easier. </li></ul><ul><li>So what is next ... </li></ul>
    31. 32. What IT Training have you had? <ul><li>Introduction to computers (including AntiVirus, Backup, etc.) </li></ul><ul><li>Microsoft Outlook </li></ul><ul><li>Microsoft Word </li></ul><ul><li>Microsoft Excel </li></ul><ul><li>Any other software </li></ul>
    32. 33. Where can I get FREE IT Training? <ul><li>http://learn.go-on.co.uk/ </li></ul><ul><li>Introduction to computers and on-line services </li></ul><ul><li>www.Alison.com </li></ul><ul><li>Introduction to computers </li></ul><ul><li>Microsoft Outlook </li></ul><ul><li>Microsoft Word </li></ul><ul><li>Microsoft Excel </li></ul><ul><li>other software </li></ul>
    33. 34. IT for Smarter Working Simon Waldron Information Officer Any Questions?

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