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IBM Connections Cloud & IBM Docs: Working securely and quickly with content


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Are you struggling to manage your unstructured social content? Imagine combining the power of social and real-time document collaboration with ECM-grade native repositories and document management to help. This session will explore the benefits of online editors like IBM Docs that help to improve productivity and reduce the review and rework cycles associated with team-based business documents. Discover how to extend your content management strategy to include social documents and files by complementing it with a rich enterprise social network provided by IBM Connections Cloud.

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IBM Connections Cloud & IBM Docs: Working securely and quickly with content

  1. 1. © 2015 IBM Corporation Deliver Content Quickly and Safely: Secure Your Social Content With IBM Connections Cloud – BSS-3635 Jim Puckett – Product Manager, IBM Connections Luis Benitez – Manager, Social & Mobile Technologies Oct. 28, 2015
  2. 2. • IBM’s statements regarding its plans, directions, and intent are subject to change or withdrawal without notice at IBM’s sole discretion. • Information regarding potential future products is intended to outline our general product direction and it should not be relied on in making a purchasing decision. • The information mentioned regarding potential future products is not a commitment, promise, or legal obligation to deliver any material, code or functionality. Information about potential future products may not be incorporated into any contract. • The development, release, and timing of any future features or functionality described for our products remains at our sole discretion. Performance is based on measurements and projections using standard IBM benchmarks in a controlled environment. The actual throughput or performance that any user will experience will vary depending upon many factors, including considerations such as the amount of multiprogramming in the user’s job stream, the I/O configuration, the storage configuration, and the workload processed. Therefore, no assurance can be given that an individual user will achieve results similar to those stated here. Please Note: 2
  3. 3. A Look At Industry Trends
  4. 4. Thomas Watson, Jr. Former CEO of IBM “I believe the real difference between success and failure in a corporation can very often be traced to the question of how well the organization brings out the great energies and talents of its people. ” 1963
  5. 5. Social Drives Business At IBM we’ve always worked to invent solutions that solve big challenges. Now we are helping organizations reinvent work itself.
  6. 6. The problem? Too many choices! Users are overloaded and keep doing what they know best.
  7. 7. BYOD How has your work changed over the last 5 years?
  8. 8. Creating Content Think of all the energy we’ve spent in creating content Now think about what we do with that content
  9. 9. Content management addresses storing, accessing and classifying content and leveraging information throughout it life cycle. The convergence of collaboration and content management Collaboration is about people sharing idea’s communicating what’s going on in their world
  10. 10. Delivering what C- Level executives want “CIO’s will eliminate consumer-based file sync and share solutions from the workplace” Top Security Priorities for CIO's in 2014, IT Business Edge priorities-for-cios-in-2014-03.html
  11. 11. IBM Connections Data loss in consumer sites is unacceptable CIO’s will eliminate consumer-based file sync and share solutions form the workplace Sources:
  12. 12. Exploit data as the new basis of competitive advantage Leverage cloud as a growth engine for business Drive people- centric engagement for new profit channels Three methods of new value creation: Here we go… Creating content in context Securely share content with others Manage content to make better decisions faster
  13. 13. We live in a moment of enormous possibility and transformation Exploit data as the new basis of competitive advantage Leverage cloud as a growth engine for business People-centric engagement for new profit channels Three methods of new value creation:
  14. 14. IBM Collaboration Strategy
  15. 15. Social Drives Business “Understand the social network not as your new water cooler, but as your new production line.” Ginni Rommety IBM CEO
  16. 16. © 2015 IBM Corporation IBM Design Thinking Social Cloud Mobile Analytics Security Hybrid
  17. 17. 16 An Integrated Collaboration Solution
  18. 18. To learn more, visit our App Catalog
  19. 19. Physical Security Controls & Compliance Encryption Authentication Privacy Intrusion Detection 2012 Gold Winner IBM Cloud Security Standards Based on ISO 27001-27002 EU Directive 95/46/EC Model Clause Agreements 18 Security and Standards that matter
  20. 20. Partnerships that are enabling innovation solutions from IBM and more coming…
  21. 21. IBM Connections Files
  22. 22. • Design, implement and deliver on cloud “first” • Adopt Softlayer to simplify and strengthen operational agility, elasticity and resiliency • Frequent and small updates, 48 weeks of the year • Progressive disclosure - feature introduction to selective users first • Rollback capability on a feature and component level • Capabilities iterated with usage data over time • Continuous Delivery and Innovation • Automatic recovery – e.g., server restart to self-correct • Instrumented for monitoring to enable early detection Cloud First Development
  23. 23. Specify which files can be shared individually External users show up in type-ahead IBM Connections Files Quickly and securely share content with anyone in the world
  24. 24. Focus on your Work Not how much space you have left 1TB of storage for your personal library Each file can be up to 2GB in size* With Drag and Drop – it is super easy to get files uploaded
  25. 25. Review Files Faster Preview and comment on files content in one place Comment, share, view file details Upload New Version and more, all from one place Universal File Preview Search results will use this user experience
  26. 26. Take your files with you Sync Files to Desktop Mark Files to Sync to Desktop via Plug in Lock File to prevent other from Editing
  27. 27. Sync and go Select multiple files to sync at once Add multiple files to sync in 1 click
  28. 28. Sync Authentication Support Download and install sync plugin New users can get the desktop plug-in optimized for their system (Mac or Win dows)
  29. 29. Work with content from your Desktop Mac and Windows desktop plug-ins Mac Windows
  30. 30. IBM Connections Connectors Create, review, edit and work with your content anytime, anywhere Access to the latest version at all times Desktop integration with IBM Connections Libraries Save directly to IBM Connections from any desktop app
  31. 31. Connections on your Mac Sync and share files directly from Finder Sync’ed files appear as a folder under Finder’s Favorites Push notifications on desktop alert you when a file has been modified and is ready for review
  32. 32. Connections on your Mac Sync and share files directly from Finder Modify file properties and share with your team directly from your desktop Lock a file to prevent others from editing while you are offline Send a link creates a mail message with the link to the file
  33. 33. Mac File Sync Plug-In New advanced controls to customize the experience Specify file extensions to ignore, enable logging, turn on beta features
  34. 34. Share Files with Teams Create and share files in your Mac and share directly with teams Share files with Communities as Reader/Editor directly from Finder
  35. 35. Accelerate Sharing Windows Desktop Plug in – MS Office Ribbon and Explorer integration Ribbon Integration Save Directly to Files Explorer Plug in and File Sync
  36. 36. Take Files with you anywhere Go Mobile ! Use IBM Connections Mobile App to Access Files.
  37. 37. Sync Files on Mobile Go Mobile – Available on Android and iOS devices
  38. 38. Edit Files on mobile devices Files IBM Connections Editor – for iOS and Android • Allow users to create, update or modify documents, presentations or spreadsheets directly from their mobile devices. • Provide round trip editing support which allows users to take files from IBM Connections files, update or modify those files and save them back to IBM Connections files. • Mobile editing application will support creating and editing Microsoft Word, Microsoft Excel, Microsoft PowerPoint and view PDF files for iOS and Android devices. • Camera mode can take and insert pictures and videos to documents, sheets, and slides.
  39. 39. IBM Connections Docs
  40. 40. IBM Connections Docs A better way to Create, Share and Co-Edit – Together On-line, socially enabled office productivity tools- Document, Presentation, and Spreadsheet editors. High Fidelity Viewer provides a rich display with ability to interact with content. • Work in one primary document • Real-time co-editing • Author presence awareness • Social commenting and discussions • Directed commenting via @mentions • Version and Revision management • Supports Microsoft Office and Open Document formats
  41. 41. High Fidelity Docs Preview Preview documents with high quality resolution Significantly reducing the need to download files in order to review content
  42. 42. IBM Connections Docs A better way to Create, Share and Co-Edit – Together Instant, real-time co-editing and commenting IBM Docs lets you simultaneously edit with other contributors, greatly improving the simplicity and efficiency by which teams build content
  43. 43. Chat Alongside Document Editing Have conversations inside the editor Sidebar lets you chat with co-editors and features improved commenting stream
  44. 44. For All Editors : New Draft and Publishing Model • New Design for managing File Versions –Simplifies save/drafts & publishing a version. When Auto Publish is not used – New visual indicators for Draft and a Publish button placed on the top menu IBM Docs Enhancements Collaborate faster with your colleagues
  45. 45. Planned IBM Connections Docs Next – Q4 2015 • Brings Cloud content (March- Nov) to On Premises Customers • Increase Co-Editors to 20 simultaneous • Improved Installation and Deployment • Supporting Connections 5.0 & 5.x • Adding SQL Server and Siteminder support • Additional Languages (Basque, Macedonian, Serbian, Bosnian) • Public API for 3rd party repository integration Planned IBM Connections Cloud – Q4 2015 • Increase Co-Editors to 20 simultaneous • Presentation : Increase file size limitation to 50mb (Editor & Viewer) • Spreadsheet: Copy/paste images from desktop to Docs ( IE11 & Firefox) • Data Validation UI • 3-D formula reference • Document: Orphan paragraph control IBM Connections Docs Coming Soon !
  46. 46. Demo !
  47. 47. Looking Ahead
  48. 48. 47 Leverage content to reduce interruptions IBM Watson Your Resident Expert Get answers or information from content without interrupting the subject matter expert Designs Subject to Change
  49. 49. Wrap Up
  50. 50. Why IBM?
  51. 51. Why IBM? We inspire innovation with Smarter People and Smarter Projects. Empower. Engage. Trust. Extend.
  52. 52. Social drives value across the organization IBM Patterns in Achieving Social Business Success: US_Lotus_WebMerch&S_PKG=ov14017 Harness Social Business to Drive Results: business/us/en/assets/IBM_Patterns_Infographic_04.17.14.pdf
  53. 53. Proven Return On Investment *Based on a representative organization. The Total Economic Impact™ Of IBM Connections, a commissioned study conducted by Forr ester Consulting on behalf of IBM, July 2015 Source:
  54. 54. Proven Return On Investment
  55. 55. Analysts Continue to Validate IBM as a Leader 1Source: The Forrester Wave™: File Sync and Share, Q3 2013; and Enterprise Social Platforms, Q2 2014, Forrester Research, Inc. 2Source: Gartner Magic Quadrant for Social Software in the Workplace, September 2014 3Source: IDC Worldwide Enterprise Social Networks 2015–2019 Forecast and 2014 Vendor Shares, July 2015. Worldwide and Western European Enterprise Social Network Vendor Assessment, December 2014 4Source: Ovum Decision Matrix: Enterprise Social Networking, 2014; Ovum Decision Matrix: Enterprise File Sync and Share, 2014-2015 5 Source: The Aragon Research Globe™ for Social Software, 2014: Getting Down to Business Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings. Gartner research publications consist of the opinions of Gartner's research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.
  56. 56. Social Business Breakout Sessions Session Number Title Speaker Date / Time Location BSS-1244 Drive innovation by connecting your collaboration and data apps in the Cloud Luis Benitez / Heidi Ambler Mon, Oct 26th, 2:30pm – 3:30pm Mandalay Bay SCC, Level 2, Breakers L BSS-1259 Adopting Cloud with Confidence: Taming the Regulatory Dragons David Dutcher / David Durazzano Mon, Oct 26th, 4-5pm Mandalay Bay SCC, Level 2, Breakers L BSS-1215 Accelerating Social Adoption Through Deeper Engagement and Transparency to Insights Suzanne Livingston, Clients TBD Tues, Oct 27th, 1-2pm Mandalay Bay SCC, Level 2, Lagoon AB BSS-1260 Driving mobile, data- and analytics-rich employee engagement Heidi Ambler, Luis Benitez Tues, Oct 27th, 4-5pm Mandalay Bay SCC, Level 2, Breakers L SUP-4053 Technology Transcendence: giving your collaboration tools a brain Jason Silva / Rob Koplowitz Weds, Oct 28th, 1- 2pm Mandalay Bay, South Seas Ballroom F BSS-1274 Reimagine the Way You Work: The Next-Generation Mail and Social Experience Rene Schimmer, Andy Yiu Weds, Oct 28th, 2:30- 3:30pm Mandalay Bay SCC, Level 2, Breakers L BSS-3635 Deliver Content Quickly and Safely: Secure Your Social Content with IBM Connections Cloud Luis Benitez / Jim Puckett Weds, Oct 28th, 4- 5pm Mandalay Bay SCC, Level 2, Breakers L
  57. 57. Key takeaways Social breaks the old paradigm of “Content” being lost in silos It is important to have a single integrated social business platform Social has changed how business is conducted “Content” plays a significant role in making business decisions many of which gain value through collaboration IBM Delivers a Fully Integrated Social Business Platform
  58. 58. Resources IBM Social Landing Page Latest product info, research, podcasts, and more YouTube Videos IBM Connections Team Blog Assets, discussion, and opinion about driving the adoption of IBM Social software Customer Success Stories Book- Doing Business with IBM Connections App Catalog IBM Connections 5.0 Reviewer’s Guide Meeting the Deadline with IBM Connections Docs deadline-with-ibm-connections-docs/ Start a Free Trial Today
  59. 59. We Value Your Feedback! Don’t forget to submit your Insight session and speaker feedback! Your feedback is very important to us – we use it to continually improve the conference. Access your surveys at to quickly submit your surveys from your smartphone, laptop or conference kiosk. 58
  60. 60. 59 Notices and Disclaimers Copyright © 2015 by International Business Machines Corporation (IBM). No part of this document may be reproduced or transmitted in any form without written permission from IBM. U.S. Government Users Restricted Rights - Use, duplication or disclosure restricted by GSA ADP Schedule Contract with IBM. Information in these presentations (including information relating to products that have not yet been announced by IBM) has been reviewed for accuracy as of the date of initial publication and could include unintentional technical or typographical errors. IBM shall have no responsibility to update this information. THIS DOCUMENT IS DISTRIBUTED "AS IS" WITHOUT ANY WARRANTY, EITHER EXPRESS OR IMPLIED. IN NO EVENT SHALL IBM BE LIABLE FOR ANY DAMAGE ARISING FROM THE USE OF THIS INFORMATION, INCLUDING BUT NOT LIMITED TO, LOSS OF DATA, BUSINESS INTERRUPTION, LOSS OF PROFIT OR LOSS OF OPPORTUNITY. IBM products and services are warranted according to the terms and conditions of the agreements under which they are provided. Any statements regarding IBM's future direction, intent or product plans are subject to change or withdrawal without notice. Performance data contained herein was generally obtained in a controlled, isolated environments. Customer examples are presented as illustrations of how those customers have used IBM products and the results they may have achieved. Actual performance, cost, savings or other results in other operating environments may vary. References in this document to IBM products, programs, or services does not imply that IBM intends to make such products, programs or services available in all countries in which IBM operates or does business. Workshops, sessions and associated materials may have been prepared by independent session speakers, and do not necessarily reflect the views of IBM. All materials and discussions are provided for informational purposes only, and are neither intended to, nor shall constitute legal or other guidance or advice to any individual participant or their specific situation. It is the customer’s responsibility to insure its own compliance with legal requirements and to obtain advice of competent legal counsel as to the identification and interpretation of any relevant laws and regulatory requirements that may affect the customer’s business and any actions the customer may need to take to comply with such laws. IBM does not provide legal advice or represent or warrant that its services or products will ensure that the customer is in compliance with any law.
  61. 61. 60 Notices and Disclaimers (con’t) Information concerning non-IBM products was obtained from the suppliers of those products, their published announcements or other publicly available sources. IBM has not tested those products in connection with this publication and cannot confirm the accuracy of performance, compatibility or any other claims related to non-IBM products. Questions on the capabilities of non-IBM products should be addressed to the suppliers of those products. IBM does not warrant the quality of any third-party products, or the ability of any such third-party products to interoperate with IBM’s products. IBM EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. The provision of the information contained herein is not intended to, and does not, grant any right or license under any IBM patents, copyrights, trademarks or other intellectual property right. • IBM, the IBM logo,, Aspera®, Bluemix, Blueworks Live, CICS, Clearcase, Cognos®, DOORS®, Emptoris®, Enterprise Document Management System™, FASP®, FileNet®, Global Business Services ®, Global Technology Services ®, IBM ExperienceOne™, IBM SmartCloud®, IBM Social Business®, Information on Demand, ILOG, Maximo®, MQIntegrator®, MQSeries®, Netcool®, OMEGAMON, OpenPower, PureAnalytics™, PureApplication®, pureCluster™, PureCoverage®, PureData®, PureExperience®, PureFlex®, pureQuery®, pureScale®, PureSystems®, QRadar®, Rational®, Rhapsody®, Smarter Commerce®, SoDA, SPSS, Sterling Commerce®, StoredIQ, Tealeaf®, Tivoli®, Trusteer®, Unica®, urban{code}®, Watson, WebSphere®, Worklight®, X-Force® and System z® Z/OS, are trademarks of International Business Machines Corporation, registered in many jurisdictions worldwide. Other product and service names might be trademarks of IBM or other companies. A current list of IBM trademarks is available on the Web at "Copyright and trademark information" at:
  62. 62. © 2015 IBM Corporation Thank You