Session from the Wellington Information Management Summit (2010)

1. Extracting Tangible Benefits to
Working Processes from
SharePoint Chandima Kulathilake
Director – Knowledge Cue Consulting
www.knowledgecue.com

2. Introduction
 Solutions Architect
 Help organisations with strategy, planning, governance
and best practices by mentoring, facilitating and
collaborating on SharePoint projects
 SharePoint early adopter and practitioner since 1999
(Tahoe)
 Director at Knowledge Cue
 http://www.knowledgecue.co.nz
 Follow @knowledgecue on twitter.com
 chan@knowledgecue.co.nz
Knowledge Cue - www.knowledgecue.com 2 5 January 2011

3. Knowledge Cue
 Help with Strategy and Planning for SharePoint
 Sense making for large enterprise projects
 http://www.sevensigma.com.au
 Pre RFP stage expectation setting
 SharePoint best practices/ “real world” balancing act
 Consulting and deployment
 SharePoint Training for all levels
 Microsoft Certified SharePoint Experts
Knowledge Cue - www.knowledgecue.com 3 5 January 2011

4. We work along side and share our
expertise with
 Kiwibank
 Transpower
 Toyota New Zealand
 Whitireia Open Polytechnic
 Bank of New Zealand
 Plus many more…
 We also provide independent reviews and health checks
for existing deployments
Knowledge Cue - www.knowledgecue.com 4 5 January 2011

5. SharePoint 101
 Video
 http://www.microsoft.com/showcase/en/us/details/76
e8d3af-c2bd-42a6-bb12-befcbd041bf1
Knowledge Cue - www.knowledgecue.com 5 5 January 2011

6. How can I get SharePoint? NOW!!
Available as a Software + Services (aka SaaS)
http://tinyurl.com/TrialMSOnline
Knowledge Cue - www.knowledgecue.com 6 5 January 2011

7. Consider SharePoint Online for…
 Accelerating your move to SharePoint
 Affordable alternative to on-premises deployment
 Complementing your existing on-premises deployment
 Quick, secure project-specific infrastructure
 Collaboration with partners (extranet)
 Highly mobile and/or deskless workforce

8. How can I get SharePoint? (On
Premise)
 Licensing via Micro$oft
 “free” version –
 Windows SharePoint 3.0
 SharePoint Foundation 2010 – May 12th 2010
 SharePoint 2007 Enterprise
 SharePoint 2007 Standard
Knowledge Cue - www.knowledgecue.com 8 5 January 2011

9. SharePoint 2010 Landscape
Knowledge Cue - www.knowledgecue.com 9 5 January 2011

10. The Power of Choice!
On-Premises and Online Hosting
On-Premises SharePoint SharePoint
Deployments Online Standard Online Dedicated
• Self-hosted and managed • Multi-tenant hosting • Dedicated Hosting
• Direct access to physical • Shared Hardware • Dedicated Hardware
machines • Outsourced IT management • Outsourced IT management
• Central admin access • Hosted within MS data centers • Hosted within MS data centers
• Hosted within own data • Partial trust code support • Most of the environment is
centers • Support for SharePoint customizable (Full and Partial
• Entire environment Designer based customizations Trust Code Support)
customizable • Certificate authentication • Machine and Process accounts
• All accounts, machines, and (today) or Forms based in a different AD Forest
data within a single AD Forest authentication (2010) • NTLM Authentication
• Available to companies of any • Available for companies with • Available for companies with
size. 5+ seats 5000+ seats

11. Evaluating SharePoint “fit” for your
organisation
 Has a “Microsoft” bias in your Technology strategy
 SQL Server, Exchange Server, Office 2007 > 2010
 People and Profiles via Active Directory or LDAP
compliant source
 Data storage growth and backup, archive and retrieval
 Desire to learn and adopt
Knowledge Cue - www.knowledgecue.com 11 5 January 2011

12. Choosing where to start
 Ensuring the platform (SharePoint) you choose is
implemented correctly
 Operating System Layer
 Data Layer (Backup, Redundancy, Recovery)
 IT SLAs
 Separate the technical foundation deployment from
functional (ex: Intranet, DM, RM)
Knowledge Cue - www.knowledgecue.com 12 5 January 2011

13. Quantifying Tangible value
Knowledge Cue - www.knowledgecue.com 13 5 January 2011

14. SharePoint is an extensible platform
 Understand your solution scope
 Configure, Extend or Customise
 Buy, Bend or Build
Knowledge Cue - www.knowledgecue.com 14 5 January 2011

15. Let’s look at some Examples
Knowledge Cue - www.knowledgecue.com 15 5 January 2011

16. Knowledge Cue - www.knowledgecue.com 16 5 January 2011

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18. Knowledge Cue - www.knowledgecue.com 18 5 January 2011

19. Knowledge Cue - www.knowledgecue.com 19 5 January 2011

20. Knowledge Cue - www.knowledgecue.com 20 5 January 2011

21. Knowledge Cue - www.knowledgecue.com 21 5 January 2011

22. More Examples at…
• http://www.topsharepoint.com/tag/new-zealand
• http://www.wssdemo.com/Pages/websites.aspx
Knowledge Cue - www.knowledgecue.com 22 5 January 2011

23. Enterprise deployments
 Using on a true enterprise scale.. One
“platform” many uses on managed SLA
 Project sites
 Custom Apps
 Collaboration
 Intranet
Knowledge Cue - www.knowledgecue.com 23 5 January 2011

24. Support for Collaboration (ad-hoc)
Knowledge Cue - www.knowledgecue.com 24 5 January 2011

25. Support for Projects (Structured,
Process activity driven)
Knowledge Cue - www.knowledgecue.com 25 5 January 2011

26. Support for Projects (Structured,
Process activity driven)
Knowledge Cue - www.knowledgecue.com 26 5 January 2011

27. Realising value
 Dedicated team and distributed ownership
 Continuous engagement with your end users
and stakeholders
 Provide mechanisms for feedback
 Review, prioritise plan to improve
 Implement
Knowledge Cue - www.knowledgecue.com 27 5 January 2011

28. What’s in store with SharePoint 2010
 Lots of improvements
 Lots of complexity
“with great power comes greater responsibility”
Knowledge Cue - www.knowledgecue.com 28 5 January 2011

29. Key Features and Benefits
 Building communities
 People Profiles
 Photographs and
Presence
 “Ask Me About”
 Recent Activities
 Note Board
 Organization
Browser
 Add Colleagues
 Social Bookmarks

30. Shared Environments
 Participating in teams
 My Network
 Blogs
 Wikis
 Enterprise Wikis
 Tags
 Tag Clouds
 Tag Profiles
 Ratings
 Colleague and
Keyword Suggestions

31. People Search
1. Refine by query
type, and many
2. Phonetic and
other pivots
nickname matching
3. Sort by
relevance, name or
social distance
4. Find me
(Vanity)
search
6. Improved result
5. Recently authored layout and hit-
content highlighting

32. Document Management
 Office integration
 Word Automation Services
 The Content Organizer
 Metadata
 Navigation
 Compliance
 Multi-stage disposition
 Accessibility

33. What’s Makes A SharePoint Document
Different?
 Metadata
 Finding content
 Managed metadata services
 Content Types
 Rich media management
 Document Sets

34. What’s in store with SharePoint 2010
 Lots of improvements
 Lots of complexity
“with great power comes greater responsibility”
Knowledge Cue - www.knowledgecue.com 34 5 January 2011

35. SharePoint Deployment Planning Services
The NEW SharePoint 2010
Upgrade Planning service from
SDPS
WHAT AM I ENTITLED TO?
PLAN EARLY
Get a customized roadmap for
1, 3, 5 , 10 or 15 days of
your 2010 upgrade, Strategy deployment planning services
Briefing and Architecture depending on your SA benefit
Design Sessions*, Proof-of- level delivered by a certified
Concept* SDPS Partner
CONTACT US Paid for by your
chan@knowledgecue.co.nz SA Benefits!

36. SDPS Engagement Day Details
Days Details
1 Includes a Strategy Briefing Session to introduce SharePoint 2010 and
discuss the immediate and future value of moving to 2010
3 Includes an Architecture Design Session to document the current 2007
deployment end to end and discuss upgrade options and flags areas of
potential concern (in addition to the Strategy Briefing Session)
5 Includes an Upgrade Plan to provide formal documentation of the
upgrade based on data collected (in addition to the Strategy Briefing and
Architecture Design Session)
10 and 15 Both the 10 and 15 day engagement includes a Pre-Upgrade Checker that
executes the pre-upgrade checker tool to assess upgrade readiness and
provide a formal analysis of the results along with recommendations for
problem resolution (in addition to the Strategy Briefing, Architecture
Design Session, and Upgrade Plan)

37. Resources
 SharePoint End User Adoption (Hosted)
http://tinyurl.com/SPAdoption
 http://www.endusersharepoint.com/
 http://tinyurl.com/AIIMSharePoint
Knowledge Cue - www.knowledgecue.com 37 5 January 2011

38. Upcoming SharePoint Courses
Course Date Course Name Facilitator
22 – 24 March 2010 Power End User Mark Orange
3 – 7 May 2010 Designer Russell Norton
For details contact sharepoint@knowledgecue.co.nz

39. SharePoint User Groups
 Started in 2006 based in Wellington
 http://www.sharepointusergroup.net.nz
 Wellington, Auckland, Christchurch, Tauranga, Hamilton,
Hawkes Bay
 Free to attend (Monthly sessions)
 Follow @nzsharepoint
Knowledge Cue - www.knowledgecue.com 39 5 January 2011

40. NZ Community
SharePoint Conference 2010
www.sharepointconference.co.nz
9th & 10th June 2010
Duxton, Wellington
$600 ex GST (Over 250 attended in 2009)
Pre and Post Conference training (extra cost)
info@sharepointconference.co.nz
@NZSharePoint on twitter.com

41. Thank You
 Chan@knowledgecue.co.nz
 www.knowledgecue.com
 www.chandima.net/Blog
Knowledge Cue - www.knowledgecue.com 41 5 January 2011