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Access 2007
1. Microsoft Access
2007
Fundamental Applications
Lloyd D. Brooks
The University of Memphis
2. Session Objectives
After conclusion of this workshop, you will be able to
demonstrate proficiency while completing the following
activities:
Create a database file using electronic media
Design, create, and populate a database table
Design and use a database form with the form wizard
Obtain selected information from a table by using query
criteria
Produce hard copy from query output
Incorporate graphics and multimedia components into
database design
Design an attractive report while using the report wizard
7. Insert a New Field in the Table
Click the Datasheet tab under Table
Tools, and click the New Field button.
8. Select Fields from Templates and Rename
Add fields such as Last Name, First
Name, Address, etc. and basic field
types, such as Currency and Date/Time.
9. Save with Quick Access Toolbar
NOTE: To save the database
as you are working, click the
Save button on the Quick
Access Toolbar and enter the
table name, such as
Customer. Then, click OK.
10. Selecting/Changing Data Types
On the Datasheet tab, in the
Data Types & Formatting
group, from the Data Type list,
select the desired data type,
such as Number.
11. Calendar Picker for Date Fields
On the Datasheet tab, in the
Data Types & Formatting
group, from the Data Type
list, select the Date/Time
option. Click the Calendar
Picker icon to select a date
while entering date data into
the table.
12. Populating a Table in Datasheet View
On the Datasheet tab, in the Data Types & Formatting group, from the
Data Type list, select the Attachment option. (This field will be used to
attach a photograph ID of each customer.)
13. Adding an Attachment
To add an attachment, double click on the paper clip icon for a
record.
Click the Add button and locate the image file to be associated
with the record.
Select the image file name and click the Open button. Click OK.
14. Creating Forms and Split Forms
Click the Create tab and then
select the Form button in the
Forms group.
The resulting form should
appear with the access controls
at the bottom as shown below.
15. Auto Formatting and Saving Forms
Use the Format tab and the AutoFormat
group to select a predefined layout, such as
the “Opulent” layout from the AutoFormat
gallery. The formatted form should display in
Layout View. Save the form to include a
name, such as Customer.
16. Organizing the Shutter Bar
Click the pull-down button in the
Shutter Bar and select Object
Type to display the objects created
as part of the Customer database
in groups.
Objects that you will create today
include tables, forms, queries, and
reports.
17. Using the Query Wizard
Click the Create tab and select the Query
Wizard button in the Other group.
In the Available Fields list,
double click each field to add it
to the Selected Fields list. (You
can also use the Add, Add All,
Remove and Remove All buttons.)
Use Design View for
entering criteria.
18. Query Design View
In Design View, create specific
criteria for the Query.
19. Creating Criteria and Running a Query
Select the Design/Query
Tools tab in the Results
group, click the Run
button.
Query results can be
reviewed, saved and/or
printed.
20. Creating and Populating a Second Table
Use the Create Tab and Table
button in the Tables Group to
create a new table. Populate
the table as shown below.
21. Using the Report Wizard
Click the Create tab
and the Report Wizard
button in the Reports
group.
Select a table or query
and then move desired
Available Fields to the
Selected Fields list.
22. Using the Report Wizard
In the report layout options,
select:
Layout, such as Tabular
Orientation, such as Landscape
Verify that the Adjust field width to
fit on a page option is checked .
Preview the report and then close
the Print Preview.
Select Layout View to edit the
report.
23. Closing and Exiting Microsoft Access
You must perform an appropriate
exit from the database and
Microsoft Access to insure the
stability of the data.
To exit from Access 2007, click
the Office button, and then
select the Close Database option.
Click the Office button again,
and then choose the Exit Access
button.
