A presentation presented to FMOH staff

1. Time Management
Prepared by:
Ghaiath M. Abas
FMOH-DGHPD
Research Directorate

2. Why is time management important?
 Time cannot be bought, stored or stopped - every second that
passes is gone forever and can never be recovered or re-used
 "Perhaps the most valuable result of any work is the
ability to make yourself do the things that you have
to do, when it ought to be done, whether you like it or
not."--Thomas Huxley

3. Common misconceptions about time
management
Efficiency and effectiveness are the same
To do a job properly, do it yourself
There's only one right way to do a job
Time management is a waste of time
A good time manager lacks creativity

4. Hints for effective time management
Schedule Your Time (written)
Always Walk One Step at a Time
Identify Your Time Wasters
Don't be a perfectionist
Learn to say NO
Learn to Prioritize
So many people don't
turn in work, they
never get things done,
they never start a
business because
they're waiting until
it's perfect.

5. Schedule Your Time
 Create a periodical schedule
 Assess and plan your work
load each week/day
 Adjust your plan each day
 Evaluate your schedule

6. MAKING YOUR SCHEDULE WORK
 Treat work as a personal commitment
 Use waiting time
 Avoid distractions
 Work difficult or boring tasks first
 Identify your best time of the day

7. Hints for Prioritization
The Urgency/Important Grid

8. Urgent/Important…which is which?
 Zone 1: fairly urgent but of low
importance. Complete adequately but
above all quickly
 Zone 2 - tasks here are neither important
nor urgent. Eliminate some of the things
that make your work enjoyable
Ask yourself" How can I avoid
spending too much time on
these tasks ?"
Ask yourself" How
can I avoid the
temptation to do
these easy or
enjoyable tasks ?"

9. Urgent vs. Important …cont,.
 Zone 3 - tasks here are both urgent and
important. They require immediate
attention
 Zone 4 - tasks here are important but not
urgent. Either no specific deadline or a
deadline that is a long way off.
Ask yourself" How can I
give myself enough time
to do these tasks well ?"
Ask yourself" How can
I avoid putting these
jobs off ?"

10. Assess your task!!
Is the task urgent
& important?
yes Do you need to
complete it today?
yes Take
immediate
action
No
Is the task urgent
or important?
yes Does it has a
definite deadline?
yes
No
Allocate
time to
complete it
Set realistic
deadline for it
No
Is the task
necessary?
yes Save the task
for quiet time
No
Discard

11. The ABCs
 Type A Tasks: Try to complete a few of
these urgent and important tasks each
day.
 Type B Tasks: These are likely to
represent the majority of your work and
should take up most of your day.
 Type C Tasks: These low-priority tasks
should be fitted into your schedule, as
time allows

12. Before we go …… Remember
 Time is your life
Making the best of it
is making the best of
your life
And God will ask you about it