This document discusses techniques for effective time management. It outlines benefits like better work-life balance, increased productivity, and avoidance of stress. Some key tips include prioritizing tasks by importance and urgency, setting goals and deadlines, creating daily schedules, identifying and reducing time wasters, and regularly reviewing pending tasks. The overall message is that proper time management allows one to focus on important activities and achieve more in less time.

1. TIME MANAGEMENT

2. • Benefits of Time ManagementHelps in
controlling our life
• Enables us to focus on more important
activities
• Helps avoid burnout/stress
• Facilitates work life balance
• Helps in becoming more effective in the work
place

4. • managing time effectively so that the right
time is allocated to the right activity.
• Best use of time as time is always limited
•

5. Ask yourself which activity is more important
and how much time should be allocated to the
same? Know which work should be done
earlier and which can be done a little later.

7. • Time Management plays a very important role
not only in organizations but also in our
personal lives.

8. • 1. Begin by defining your job purpose. Write
down the purpose of your job in2 sentences.
This is really important. It helps you decide, as
you go through your working day whether the
next thing you are about to do is moving you
nearer to achieving your job purpose or not.
Time management is about making choices.
The most successful salespeople focus on
activities that are important and move them
towards achieving their objectives

9. • Understand the importance of opportunity
cost. Basically, this means you can only do one
thing at once. To be a top time manager you
need to begood at setting priorities. What are
the really important parts of your job that you
need to focus on? For some salespeople
prospecting is vital. Finding new contacts and
customers is of the utmost importance. For
others, customer care is the major issue.
Focus your time on the important stuff.

10. • . Do it
• It encourages us to get things done straight
away, rather than spending our lives shuffling
piles of paper and writing lists. If it can be
done quickly, just do it. This particularly
applies to the jobs people avoid like planning
and prospecting. now.

11. • 80% of our effective work tends to be done in
20% of our time. We waste a lot of time being
busy. Here is another statistic. Most
salespeople spend only 5% of their time in
productive selling situations. In a study carried
out across Europe, it was also found that 41%
of the average salesperson’s time is spent in
the car. Our aim must be to increase the time
we spend productively selling our products.

12. • Prioritize tasks. In time management terms we
rank different tasks in terms of their urgency
and their importance.

13. • Learn to say no. If you are the sort of person
who can’t say no, I can guarantee you are
spending too much time doing things that are
not helping you move towards achieving your
objectives. Salespeople are measured by
results. This is one of the hardest lessons the
average salesperson has to learn and yet is
one of the most effective ways of becoming
more productive.

14. • Try to fit in an extra appointment each day
and you will be amazed at the results.

15. • Use technology

16. • Ask yourself: Is this appointment worth it? I
know salespeople who will take out a full day
of their time to go and see one customer, due
to travel time and distance. If it was your
business, or if you were spending your own
money would you consider this a good use of
a day?

17. • Keep regular contact with existing customers.
Many salespeople don’t and miss out on
future sales. Most customers who leave us do
so because they feel neglected. Again use a
wide range of methods to keep in touch. Keep
them informed about new products and
special offers.

18. • Make sure you spend time with your friends
and family. Look after your health and
relationships. Work is important, but is only
one part of your life.

19. • Effective Planning
• Plan your day well in advance. Prepare a To Do List or a
“TASK PLAN”. Jot down the important activities that need
to be done in a single day against the time that should be
allocated to each activity.
• High Priority work should come on top followed by those
which do not need much of your importance at the
moment. Complete pending tasks one by one. Do not begin
fresh work unless you have finished your previous task. Tick
the ones you have already completed. Ensure you finish the
tasks within the stipulated time frame.
•

20. • Setting Goals and Objectives
• Working without goals and targets in an
organization would be similar to a situation
where the captain of the ship loses his way in
the sea. Yes, you would be lost. Set targets for
yourself and make sure they are realistic ones
and achievable

21. • Setting Deadlines
• Set deadlines for yourself and strive hard to
complete tasks ahead of the deadlines. Do not
wait for your superiors to ask you everytime.
Learn to take ownership of work. One person
who can best set the deadlines is you yourself.
Ask yourself how much time needs to be devoted
to a particular task and for how many days. Use a
planner to mark the important dates against the
set deadlines.

22. • Prioritizing Tasks
• Prioritize the tasks as per their importance
and urgency. Know the difference between
important and urgent work. Identify which
tasks should be done within a day, which all
should be done within a month and so on.
Tasks which are most important should be
done earlie

23. • Spending the right time on right activity
• Develop the habit of doing the right thing at
the right time. Work done at the wrong time is
not of much use. Don’t waste a complete day
on something which can be done in an hour or
so. Also keep some time separate for your
personal calls or checking updates on
Facebook or Twitter. After all human being is
not a machine.

24. • SchedulingA schedule is a written commitment to
achieving
tasks within the slotted time
• Take both short and long term perspectives
• Use tools like checklists, calendars
• Break goals into manageable tasks
• See which tasks are more important
• Identify tasks which have to be done in series
and which can be taken up in parallel

25. • Identify tasks which can be done during free time
• Keep a little bit of slack each day to deal with
the unexpected
• Identify high energy and low energy times
• Keep the most important activities for the time
of the day when energy and enthusisam are high
• Keep the schedule easily accessible and within
reach
• Regularly review whether tasks are being
completed as per schedule

26. • Identify tasks which can be done during free time
• Keep a little bit of slack each day to deal with
the unexpected
• Identify high energy and low energy times
• Keep the most important activities for the time
of the day when energy and enthusisam are high
• Keep the schedule easily accessible and within
reach
• Regularly review whether tasks are being
completed as per schedule

27. • Review pending tasks regularlyDecisions to be
made
• Information awaited
• Calls to be made
• Memos, letters, emails to be written
• Unfinished business

28. • Time WastersActivities that stand in the way of
something
more important
• Time wasters vary with people
• Common time wasters include
• - interruptions
• - unexpected guests
• - telephone calls
• - meetings
• - travel

29. • Attack one time waster at a time
• Use strategies that match personal style
• Schedule an hour of quiet time, free from
interruption
• Let people know that you are working on time
wasters and win their support

30. • PrioritisingWhen launching any important activity,
visualize
the end result
• Dont do work that is unnecessary. The best way
of deciding what is necessary is to look at it
from the customers point of view
• Manage leisure time too. Leisure time often tends
to get wasted in infrastructure activities
• Ask daily What one thing can I do today that
will make my life better tomorrow?
• As Stephen Covey mentions, focus on work that is
important but relatively non urgent