The document discusses etiquette for online webinars and meetings. It notes that virtual meetings have become ubiquitous due to the pandemic. It outlines categories of webinar participants like delegates, faculties, and hosts. Key tips include joining with video and audio off, keeping your microphone muted, having a well-lit background free of distractions, and ensuring a stable internet connection. The summary emphasizes that virtual meeting etiquette is important to refine one's skills for the new normal of online interactions.

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Webinar Etiquettes
Dr. Tushar Chokshi
Anaesthesiologist
Vadodara
chokshitushar@hotmail.com

2. 2
It’s new normal

3. “Normal is an illusion.
What is normal for the spider
is chaos for the fly”
3

4. 4
Agenda
• Why this topic?
• What has changed in Physical Vs. Online
• Categories of Participants
• Difference between Webinar & Meeting
• Webinar & Online meeting Etiquettes Tips
• Summary

5. Why this topic?
• Webinars & Online
Meetings have
become ubiquitous
• Webinars have become
norms for coming
months to years
• Corona may not remain
but Webinars….
5

6. Zoom daily meeting participants
•~ 10 million
Dec 2019
•200 million +
March 2020
•300 million +
April 2020
6
https://blog.zoom.us/a-message-to-our-users/
https://blog.zoom.us/90-day-security-plan-progress-report-april-22/

7. Daily meeting participants in 2020
• 300 million +
Zoom
• 300 million +
Cisco WebEx
• 100 million +
Google Meet
• 75 million +
Microsoft Teams
7
https://getvoip.com/blog/2020/07/07/video-conferencing-stats/

8. Zoom daily downloads
•56,000
Jan 2020
•1.7 million
Feb 2020
•2.13 million
March 2020
https://www.theguardian.com/technology/2020/mar/31/zoom-booms-as-demand-for-video-conferencing-tech-grows-in-coronavirus-
outbreak
8

9. 9
What has changed?

10. Categories of Participation
Delegates
Faculties (Speakers)
Host
10

11. Delegates
11

12. Faculties (Speakers)
12

13. Host of the Webinar
13

14. 14
Webinar vs. Meeting
Webinars
• More control
• Panelists seen/heard
• Several panelists
• Polls
• Chat
Meetings
• More to control
• All seen/heard
• All are panelists
• Polls
• Chat

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Inference
• It’s a new normal (to which we are not used to)
• We need to refine our skill for this new normal

16. Let’s learn
the New Etiquettes

17. Know your software/App
• Very limited software / apps are used
for Webinar
Zoom
Google Meet
Microsoft Teams
Cisco Webex
19

18. Anatomy of Google Meet
18

19. 19

20. 20

21. 21

22. 22

23. Anatomy of Zoom
23

24. Horizontal Panel of functions
24

25. 25

26. Anatomy of Microsoft Teams
26

27. Join the platform with Video &
Audio options off
The most
important tip

28. Keep your microphone
in mute mode always

29. Keep your Video off
Profile Photo

30. Have proper attire

31. Stage your Video Area

32. Stage your video area
34

33. More light is better

34. dryatinmehta@yahoo.com 36

35. Backlit
Shadows
Overblown
Underlit
35

36. 36

37. Position your Camera
&
Yourself Properly

38. 38

39. TooFar
39
TooClose Just Right

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41. X
X
41

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43. 43

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45. Try to look into the camera

46. Be Aware that You are on a Camera

47. Be mindful of Background Noise

48. Don’t use Virtual Background

49. Time management

50. How long does it take your team to
setup & start the Virtual Meeting?
52
17% 0-3 minutes
32% 4-8 minutes
51% 9+ minutes

51. Ensure Internet Connection
with good bandwidth

52. Ensure Good Audio Quality

53. Use Headphones

54. Toask questions….
Use Chat Room…

55. Use Breakout rooms’
function on Zoom

56. Arrange a Pre-run

57. Keep Backup Batteries / Power
Cables Handy

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You can’t Upload Love.
You can’t Download Time.
You Can’t Google All of Life’s Answers.
You must Actually Live Some of Your Life.

59. 59
Virtual life is better than real life.
At least we can meet and talk also…
Stay Tuned

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Summary
 Virtual meeting & conference is a new norm
that is going to last
 VM & webinar etiquettes is need of the hour
 We need to refine our skill to consciously
develop these etiquettes

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Summary…contd..
 Know the technology (familiarize with
the platform)
 Join the platform with Video & Audio option
off
 Stage your video area with proper lightening
 Have proper attire
 Position your camera & yourself properly

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Summary…contd..
 Try to look into the camera
 Be mindful of background noise
 Don’t use Virtual Background
 Stick to Time management

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Summary…contd..
 Ensure good & stable internet connection
 Ensure good Audio Quality & use
Headphones
 Arrange a Pre-run
 Keep backup batteries and power cable ready

64. This meeting is arranged
to get your input on how
we can stop having so
many meetings
67

65. So……
Are you
Ready for
the New Normal?
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