2. Talking Points
April 13 2010 Computers in Libraries 2
• A bit about Olin
• What is a partnership?
• Why partner?
• Case in External Advisory Board
• Case in Vendor partnering
• Corporate - Academic
• Case in Collection development
• Staff possibilities
• Cases in Technology
• What is success?
• Lessons learned
FotoRita
8. Case in External Library Advisory Board
April 13 2010 Computers in Libraries 8
Ken Bosma
• What was the
goal of my board?
• What groups did I
want to consider?
• What value
would each group
bring?
9. Creating THE LIST & Recruiting
• Considerations:
– Geography
– Diversity of
representation
– Existing relationships
– New relationships
– Balance of expertise
– Win-win relationship
April 13 2010 Computers in Libraries 9
James Montgomery Flagg
10. First Meeting
April 13 2010 Computers in Libraries 10
cara fealy choate
Plan
• Purpose
• Agenda
• Date
• Time
• Space
Binders
• Strategic
plan
• Members
• Biographies
• Background
questions
• Directions
Logistics
• Food
• Presentation
• Internal
guests
• Note taker
• Name tags
& tents
11. Meeting Content
April 13 2010 Computers in Libraries 11
• Players introduce
themselves
• Plan for the day
• Olin presentation
Introductions
• Strategic plan
• Other questions,
such as faculty
research support
Discussions
• Gather feedback
throughout
discussions and
during lunch
• A good scribe helps
Feedback
12. Beyond the 1st Meeting
• Agenda of current topics
– Partnerships
– Circling back to the strategic plan in our new
financial climate
• Each meeting
– Update of library initiatives
– Any campus or external events that impact library
April 13 2010 Computers in Libraries 12
14. Value of Board
Outside of Meetings
• Where the Network of
Experts Shine
– Copyright advice
– Strategic plan meets a
new budgeting
environment
– Running a large
marketing event
– One good link leads to
another
April 13 2010 Computers in Libraries 14
Ian Burt
15. Case in Vendor Partnering
• Vendors as Partners
– Think win-win
– Training
– Prizes and materials
– Snacks during finals
– Industry advice &
mentoring roles
Computers in Libraries
April 13 2010 15
16. Library Vendor Fair: Planning
Timeline
Players
Budget
Communicate!
April 13 2010 Computers in Libraries 16
Set your goal, and then…
17. Library Vendor Fair: Execution
2 Weeks
Before
Day
Before
Day Of
April 13 2010 Computers in Libraries 17
18. Library Vendor Fair:
Comments I
• Students answering raffle question
“What did you learn?”:
– We have access to a lot of online resources!
– Where/how to do my research.
– I learned how to customize my search windows.
– E-book note taking – pretty nifty!
– That our library is the most awesome ever! So
many resources, so little time!
April 13 2010 Computers in Libraries 18
19. Library Vendor Fair:
Comments II
• Vendor feedback:
– “I very much enjoyed the experience at Olin’s vendor day
and we would certainly love to participate again next
year. What was particularly interesting from my stand-point,
was the students’ reaction to our technology...” Credo
– “It was great to get a chance to meet with students, faculty,
and staff.” Elsevier
– “We had great foot traffic and the students asked thoughtful
questions and really showed interest in our resources. I was
really glad to be able to speak with them.” Thomson Reuters
April 13 2010 Computers in Libraries 19
20. Corporate - Academic
April 13 2010 Computers in Libraries 20
Olin & Analog Devices
Flow of
Customers
Mentoring
& Lifelong
Learning
Projects &
Internships
21. Local Partner Possibilities
April 13 2010 Computers in Libraries 21
• Babson-Olin-Wellesley
• Complimentary
Curriculum & Distance
• Cultures and Sizes
• History
• Presidents & Moving
Forward
22. Partnership Journey
April 13 2010 Computers in Libraries 22
James Jordan
• Five Colleges
• Tri-College
• Claremont
• Colby-Bates-Bowdoin
• 2CUL
• Partner Spectrum
24. Staff Possibilities
April 13 2010 Computers in Libraries 24
• Liaisons / Subject
Experts
• Embedded Librarians
• Technical Services
• Library IT Expertise
• Staff Development
25. Cases in Technology
April 13 2010 Computers in Libraries 25
• ILS Systems, Skins and the
like
• Institutional Repositories
• Shared Databases
• Wikis, Blogs
• Chat, Twitter
• Subject Guides
• Mobile
27. Lessons Learned
April 13 2010 Computers in Libraries 27
• The tent
• Communicate,
communicate,
communicate
• Time
• Outside organizations
can be useful
• Grants are good
28. Resources I
April 13 2010 Computers in Libraries 28
• 2CUL: http://www.2cul.org/
• Claremont University Consortium:
http://www.cuc.claremont.edu/
• Colby, Bates & Bowdoin: http://www2.cbbnet.org/
• Five Colleges: http://www.fivecolleges.edu/
• Tri-College background:
http://www.oberlingroup.org/files/CCD_Projects_P
ennsylvania.pdf
• Tri-College site: http://trilogy.brynmawr.edu/trico/
30. A Special Thanks To
Computers in Libraries
April 13 2010 30
Creative Commons
On Flickr
http://www.flickr.com/creativecommons
31. April 13 2010 Computers in Libraries 31
Contact me
dianna.magnoni@olin.edu
www.linkedin.com/in/deemagnoni
www.facebook.com/dmagnoni
twitter.com/deemagnoni
Editor's Notes
Majors: engineering;mechanical engineering;electrical and computerengineering
Concentrations: bioengineering; computing; materials science;systems engineering
Emphasis: design introducedimmediately & implemented inprojects throughout curriculum; heavy exposure to team-based project work; senior SCOPE project for all
Students startvery early withteam-oriented, project-based courses that incorporate the practice of design
The Learning Continuum fosters connections between the curriculum and the “extra-curriculum.” It consists of:
Courses
Research
“Passionate Pursuits
Co-Curricular Offerings
Community Service
Service to the College
Clubs and Organizations
Recreation
Gender: 45% women; 55% men
Philosophy
Multiple intelligences
Community
Escape from temporal exhaustion
Access
24 x 7
Wireless campus
VPN
Service
No reference desk
Tiny staff, open doors, build connections
Goal: Olin’s library had moved from cutting edge and new to interesting with an edge that was becoming a bit dulled.
I wanted to put the library back on a more innovative path and to choose strategic directions for financial and people resources.
Groups to consider and their value:
External faculty
Corporate
Librarians
Vendor partners
Industry experts
Special knowledge
- Engineering faculty member
Faculty perspective / practices at peer institution
Peer director from consortium
Partnership perspective / what can group be doing?
Director from major research university
“Big player” perspective / depth and breadth of experience
Director from scientific research institute
Emerging practices / broad industry perspective / what our students need to know
Corporate executive in technology sector
Industry trends / further tech connections
Director from engineering company
Corporate perspective / what our students need to know to succeed in company
Copyright and open access expert
IP trends
Olin alumni in industry
Alumni perspective together with industry perspective
Vendor partner
STEM industry trends
LibGuides & instruction, research, tools
Helped revise mission & aspiration
Brainstorming of financial ideas
Examples from own work places
Vendors as partners
Training
Snacks during finals
Mentor through initial vendor fair
Timeline: 6 months for our first fair
Players: compile vendor partner list as well as departments and external resources that will be necessary
Budget: Set amount that can be spent. Take a first pass at costs.
Vendor input?
Non-cash budget – raffle prizes
Communicate: Vendor partners
invitation
WFIM
raffle prizes
food
To Do By Confirm Contact Phone Cost Notes Credits Notes Total Cost
Reserve space 20080328
Food/beverage
IT 20080331
Tables/cloths
Balloons 20080905
Publicity articles
Tabletops 20080905
mini posters 20080905
prize poster + publicity posters (2) 20080905
parking passes 20080829 Ö
design raffle sheet 20080815
Photographer 20080815
$1,343.00 $291.00 $1,052.00
Two weeks before:
Food / beverage
Tables / cloths
Production of all posters and raffle tickets
Tabletop identification
Publicity articles
Work with facilities on plan for the day
Day before:
Walk through space with facilities
Oversee set-up of tables
Ask IT for wireless password for vendor partners
Troubleshoot any last minute issues with incoming vendor partners
Meet early arrivals – possibly dinner, etc
Day of:
7:00 am Arrive early to oversee table set-up with facilities
7:30 am Electrician wires
7:30 am Name placards on tables, boxes of vendor supplies to tables
9:00 am Linens arrive
9:30 am Wireless access code copied and distributed to vendor tables; distribute highlighters
10:30 am Catering arrives (2 hours late for linens, but employees had not received linen order)
10:50 am Call on balloons – order was lost; vendor will come right over
11:20 am Balloons arrive
2:05 pm Hold raffle drawing with vendors picking names for their prizes. Library employees choose library prizes and vendor prizes of vendors not in attendance.
2:10 pm Clean up and send out message to community on extra food
3:00 pm Send e-mails to prize winners
3:30 pm Compile comments from raffle tickets
Five College: Amherst, Hampshire, Mt. Holyoke, Smith, UMass Amherst
Tri-college: Bryn Mawr, Haverford, Swarthmore
Claremont: Claremont Graduate University, Claremont McKenna, Harvey Mudd, Keck Graduate Institute, Pitzer, Pomona, Scripps
2CUL: Columbia, Cornell
Collected stories, practices, lessons learned, where else should I go
“Low hanging fruit”
All consortium were practicing some level of this
Colby, Bates, Bowdoin furthest along spectrum
Vendors happy to help
BOW, so complimentary that this has almost been a moot point
Stronger Together
Services and Resources
Efficiencies and Budgets
Bottom-up conversations; involve everyone in process
Ithaka
Philosophy
Multiple intelligences
Community
Escape from temporal exhaustion
Access
24 x 7
Wireless campus
VPN
Service
No reference desk
Tiny staff, open doors, build connections