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Making More Minutes – Time Management for Pre-Professionals

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Learning Objective: Develop time management skills for better organization and productivity
Students who’ve learned how to effectively manage time during high school are better prepared for the rigors of college study. Regardless of preparation, it takes time to adjust to college. Improve time management skills by setting and not deviating from goals. Even students who managed time well during high school often struggle when they begin college. Students are overwhelmed with large course loads, extracurricular activities, and other social activities. Although being in college can be overwhelming, it’s possible to complete everything that must be done in a timely and efficient manner. Developing time management and organizational skills is the key to working efficiently. The best way to better manage time is to develop daily schedules. Most organized people plan daily, weekly, and monthly tasks. This seminar will show you how to be self-motivated, leading to better organizational skills, productivity, and efficiency.
At the end of this seminar, participants will be able to:

a. Outline long-term goals and a plan to obtain them.
b. Obtain detailed plans for each day and how to deal with delays.
c. Break large projects down into several simpler projects.
d. Cultivate a flexible schedule.

Published in: Self Improvement
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Making More Minutes – Time Management for Pre-Professionals

  1. 1. Making More Minutes: Time Management for Pre-Professionals BEYA 2617 February 10, 2018 11:30 a.m. - 12:45 p.m. Delaware Suite A - Lobby Level
  2. 2. AGENDA • Introductions • Time Management and its Benefits • Setting SMART Goals, and Achieving Them • Creating Detailed Plans, and Dealing with Delays • Q & A
  3. 3. INTRODUCTIONS Panelists: • Adrienne Alexander Technical Assistant to the SVP of Internal Audit, Ethics and Sustainability Lockheed Martin • Thaddaeus Irby Engineering Business Manager General Motors • Kenneth Lovelady Area Manager Process & Quality AT&T Moderator Malissia Clinton Senior Vice President, General Counsel & Secretary Aerospace Corporation
  4. 4. ICE BREAKER Everyone stand How Long Is 60 Seconds? Without looking at your phones, watches, or any clock, sit down when you think 60 seconds have elapsed.
  5. 5. TIME MANAGEMENT Time Flies . . . so let’s be good pilots!
  6. 6. WHAT IS TIME MANAGEMENT?Time Management is . . . Organizing and planning your time appropriately between activities. Planning and exercising conscious control over the amount of time spent on specific activities. Allocating the right amount of time to the right activity. Understanding how your working hours are spent and prioritizing to maximize efficiency.
  7. 7. BENEFITS OF TIME MANAGEMENT • Devote time and energy to activities that most support your organization’s objectives. • Eliminate distractions: focus on what’s most important. • Avoid the stress: trying to juggle too many tasks. • Improve your on and off the job performance.
  8. 8. Creating SMART Goals
  9. 9. SMART GOALS EXERCISE Come up with four SMART goals: Two goals that will help you achieve the highest GPA Two goals for post-college life
  10. 10. CREATING DETAILED PLANS FOR EACH DAY Daily Planners and Calendars are very helpful when planning your day!
  11. 11. DEALING WITH DELAYS Three Key Steps: 1. Plan for the known and the unknown. 2. Communicate. 3. Allocate time and resources
  12. 12. PRIORITIZE TASKS “A priorities”-must do, have today as a deadline, are important to your leader, offer visibility for you and your skills, and it is vital to your organization. “B priorities”-should do, don’t have a specific deadline. As you manage time, you want to complete these before they become “A priorities.” “C priorities”-like to do, should be done whenever you have extra time.
  13. 13. TO DO ACCOMPLISH LIST TO DO • List of tasks to accomplish • Single sheet of paper • Speaks to today & maybe tomorrow • New each day • May have multiple conflicting lists TO ACCOMPLISH • Thoughts, ideas, objectives-based • Pad or binder • More forward-thinking (seven days or more)
  14. 14. EXAMPLES TO DO LIST TO ACCOMPLISH LIST Contact project contributors with action items, validate timelines will be met Create agenda for next week’s team meeting & send it out Schedule meeting with software vendor to finalize GUI for 3/15 demonstration with VPs
  15. 15. MANAGING SOCIAL MEDIA Facebook users have significantly lower GPAs than non-users. The average person checks his/her phone 150 times a day. People tap, type, swipe, and click – on average -- 2,617 times a day! There is a link between social media addiction, and low self-esteem – even depression.
  16. 16. MANAGING INTERRUPTIONS • Does it relate to one of my goals, priorities or key projects? • Is the interruption important? • Is it a time sensitive request from your family, classmate, or teacher? Tips: • Learn to Say "No“ • Learn to interrupt (tactfully) • Set “Available” and “Unavailable” time • Standup, walk away • Control the “Noise” around you
  17. 17. Activity • Get a blank sheet of paper. • Create a schedule for the rest of today. • Plan for interruptions and potential delays.

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