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How to have effective
meetings
Tips and tricks for effective meetings.
Effective Meeting Contain
• Agenda
• Time Keeper
• Reason for the Meeting
• Recap
Agenda
• Written documents
• Keeps everyone on task
• Allows the team to prepare for the meeting
• Detailed on what will be covered in the meeting
• Ensures you meet the goals of the meeting
• Need to be sent out before the meeting
“An effective agenda sets clear expectations for what needs to
occur before and during a meeting. It helps team members
prepare allocates time wisely, quickly gets everyone on the same
topic, and identifies when the discussion is complete.”
Schwarz, R. (2015). How to Design an Agenda for an Effective Meeting. Harvard Business Review. Retrieved on April 4, 2015 from
https://hbr.org/2015/03/how-to-design-an-agenda-for-an-effective-meeting
Time Keeper
• Keeps the meeting within time limit
• Allows the meeting to start on time
• Limits people from going off topic
• Allows the meeting to end on time and not go over
Reason for Meeting
• Have a reason for calling the meeting
• If it can be sent through an email, send an email or talk to the person.
• Reasons for calling a meeting
• Make decision
• Get options
• Give and Obtain Information
http://12most.com/2012/03/22/ingenious-ways-to-transform-meetings-into-productive-tools/
Recap
• Send out meeting notes to recap what was discussed
• Allows people to follow up with tasks

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How to have effective meetings

  • 1. How to have effective meetings Tips and tricks for effective meetings.
  • 2. Effective Meeting Contain • Agenda • Time Keeper • Reason for the Meeting • Recap
  • 3. Agenda • Written documents • Keeps everyone on task • Allows the team to prepare for the meeting • Detailed on what will be covered in the meeting • Ensures you meet the goals of the meeting • Need to be sent out before the meeting
  • 4. “An effective agenda sets clear expectations for what needs to occur before and during a meeting. It helps team members prepare allocates time wisely, quickly gets everyone on the same topic, and identifies when the discussion is complete.” Schwarz, R. (2015). How to Design an Agenda for an Effective Meeting. Harvard Business Review. Retrieved on April 4, 2015 from https://hbr.org/2015/03/how-to-design-an-agenda-for-an-effective-meeting
  • 5. Time Keeper • Keeps the meeting within time limit • Allows the meeting to start on time • Limits people from going off topic • Allows the meeting to end on time and not go over
  • 6. Reason for Meeting • Have a reason for calling the meeting • If it can be sent through an email, send an email or talk to the person. • Reasons for calling a meeting • Make decision • Get options • Give and Obtain Information
  • 8. Recap • Send out meeting notes to recap what was discussed • Allows people to follow up with tasks