Item # 7 - Audit services

1. CITY OF ALAMO HEIGHTS
ADMINISTRATION AND FINANCE DEPARTMENT
CITY COUNCIL AGENDA MEMORANDUM
TO: Mayor and City Council Members
FROM: Robert Galindo, Finance Director
SUBJECT: Awarding a contract with ABIP, PC and authorizing the City Manager to execute
a contract for Audit Services
DATE: October 11, 2021
SUMMARY
Authorizing the City Manager to execute a contract with ABIP, PC for auditing services.
BACKGROUND
The City advertised for Auditing Services RFQ proposals on August 18, 2021. The City received
six proposals on September 17, 2021.
The proposals were evaluated by a committee comprised of the Finance Director and Assistant to
the City Manager. The criteria in the evaluation process included:
1. Firm Qualifications
2. Government Audit Experience
3. Firm Size, Staffing and Resources
4. Audit Quality
5. Audit Plan
The selection committee believes that based on the proposals submitted, ABIP, PC is the audit
firm that meets all the RFQ requirements. ABIP, PC was selected for the following reasons:
 Proposal was the best proposal submitted and was prepared for the City of Alamo Heights
 ABIP concentrates its business models on auditing governmental entities
 Partners are engaged in the complete audit process
 Firm has a local staff that will conduct the audit
 Audit Team has over 60 years of municipal auditing experience
 Firm has extensive experience preparing annual financial statements and assisting
municipalities obtain the GFOA Certificate of Achievement for Excellence in Financial
Reporting
 Firm has received a pass rating in its most recent professional peer reviews
 Audit Plan was detailed and met city schedule to complete audit by February 28
Summary of Proposals Received and Evaluation Scores
 ABIP, PC 97
 Armstrong, Vaughan & Assoc. 94
 Beasley, Mitchell & Co. LLP 90
 RSM US LLP 87

2.  Patillo, Brown and Hill LLP 87
 Martinez, Rosario & Co. LLP 83
POLICY ANALYSIS
Under state requirements and city charter, the City is required to have an annual audit. The auditing
services contract will be for a year and renewed on an annual basis for a remaining term of four
years.
FISCAL IMPACT
Below are the auditing costs for the contract term, subject to four term renewals.
Robert Galindo
Finance Director
Buddy Kuhn
City Manager