The document outlines the responsibilities of a transportation manager which include maintaining vehicle service logs, liaising with drivers about mechanical issues, booking vehicle services, reviewing repair estimates and invoices, assisting with vehicle checks, maintaining vehicle records, scheduling transportation, overseeing vehicle repairs and replacements, ensuring insurance is up to date, conducting orientations, and managing transportation vendors, supplies, and fleet management systems.

1.  Responsible for Maintenance of the Vehicle Service Log.
 Responsible for receiving all service requisitions and logging them in on the vehicle service
log
 Liaising with the drivers on all mechanical issues regarding the vehicles
 Responsible for booking appointments for service at the garage
 Reviewing of repair estimates and forwarding them to the necessary parties for approvals.
 Following up with drivers on confirmations of work done.
 Review and approve invoices before forwarding for payment
 Assist in conducting quarterly vehicle checks to ensure vehicle accessories are well
maintained
 Maintain all records with regards to the vehicles including report on tyres purchased for
each vehicle
 Work with the transport officer on other transport related issues as needed
 Reviewing and compiling the fuel analysis for all vehicles
 Making the weekly Nairobi transport schedule
 Supervising the garage repairs and making a random visit to the garages to view the repair
progress
 Reviewing and approving the motor vehicle tyre replacements
 Overseeing the transfer of vehicles within the pool
 Making a follow up on insurance renewal for all office vehicles and ensuring that they are
up to date
 Ensuring all the pickup & Vans have been taken for an annual inspection as required by the
traffic act
 Doing a transport orientation for new staff
 Act as an incidental driver incase all drivers are committed
 Maintain a database of all transport vendors and perform a market study for all quality
supplies and fair prices
 Request for quotations for all supplies and repairs done in the transport department
 Receive all items delivered to our department and confirm if they match the exact
description of items procured
 Manage all the stock for accessories in our department and replenish where necessary
 Support fleet management systems including the tracking systems
 Foreseeing installation of the fleet management software’s
 Identify the providers of the stable networks and facilitate their contracting
 Organize installation of communication equipment in the motor pool
 Train the transport staff in use of communication equipment installed in the motor pool
 Do a costing of the communication monthly bill and forward to finance for payment