1. PERSONAL DETAILS
Surname : Kittens
First Names : Wayne Michael
Address : 14 Orange Close,BernadinoHeights, Kraaifontein,Cape Town
Contact Number : 083 367 0623
Date of Birth : 24 September1982
IdentityNumber : 820924 5132 088
Gender : Male
Nationality : SouthAfrican
Health : Excellent
Drivers Licence : Yes
Email : wayne.kittens@westerncape.gov.za
DEVELOPED SKILLS
I am a pro-active personwiththe abilitytoinitiate tasksandsee itthroughtocompletion.Iam
flexible andcanadjustmyself tomysurroundings.Ienjoy workingwithpeople andIam a dedicated
worker.
My abilitytocommunicate atease withvariouslevelshasenrichedme tomanage conflictandwin
commitment.Ihave cleardirectionsandgoals,whichreflectsclearpriorities.
Hence,I share inthe beliefof upliftingandmaintaininganorganisation’simagebysettingand
measuringstandardstoconformto the organisationsrequirements.
EDUCATIONAL QUALIFICATIONS
School : ElswoodHighSchool
Grade : Grade 12 (Matric)
Subjects : English, Afrikaans, Business Economics, Economics, Accounting
Curriculum Vitae
Of
Wayne Michael Kittens
2. COURSES AND CERTIFICATES
LOGIS System Controller : CUM LAUDE
LOGIS Asset and Inventory Management for Asset Managers : CUM LAUDE GRANDE
LOGIS Automated costcentre managers and clerks : CUM LAUDE GRANDE
Supply Chain Management : (CPUT): Certificate
Diploma in Financial Trading
National Diploma : Financial Accounting(ICB) 1st year
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COMPUTER LITERACY
LOGIS
BAS
MicrosoftWord
MicrosoftExcel
MicrosoftPowerPoint
MicrosoftOutlook
Internet
Intranet
GroupWise
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Competencies:
Renderingadministrative supporttohealthinstitutionsinthe WesternCape withregards to
managementof the warehousing, demandandacquisitionprocess to ensure effectivesystem, asset
management,and procurementand account maintenance.
Performingvariousfunctionsof computerisedfinancial systems(LOGISandBAS) as System
Controller,Warehouse Clerk, Paymentsandvariousfinance duties, OrderClerkandAsset manager.
CompilingofAnnexuresfor inputsto Annual and InterimFinancial Statements.
Sanitizingof LOGISsystem: (In otherwords) to improve workflow, ensure accurate informationis
available andensure systemcredibilityis maintained.
Monitor institutionsina supervisoryand advisory capacity to ensure compliance to financial
policies,proceduresandprescripts.
Training of Staff at institutionswithregards to Supply Chain Managementand Finance duties.
PerformAudit and Spot checks.
3. Knowledge of:
Public FinanceManagement Act
IPS Procurement System
Treasury Regulations
Accounting Officers System
Public ServiceAct and Regulations
Knowledge of Sourcelink / Tradeworld
Serve in Vetting / Quotation Committee member role at institutions
Acting in Deputy Director capacity
Knowledge of Tender and Biddingprocesses
Experience:
Extensive experience in Supply chain management fields,from payments to warehousingand system related
to system controller duties.Have been a LOGIS system controller since 2008 and have broad knowledge of
prescripts and processes with regards to supply chain.
Have been supervisor/ Manager since 2008 and have extensive knowledge regardingstaffingand HR matters.
I have been chosen for the actingposition becauseof my knowledge regardingfinancial accounting,supply
chain management, system working ability and my analytical skills.
Ensuringcomplianceand adheringto auditrequirements is of outmost importanceand is likesecond nature to
me because that is my core function being employed as an Accounting Officer the other positivesideis that,
as pool staff or Accounting Officer we work at every institution with a capacity problemwhich means we have
knowledge in every area regardingsupply chain and its processes and solvingproblems mightit be system
related, or with pakkies,or a supplier for that matter wrt payments.
Being part of various quotation and vetting committees makes iteasier to control budget and have a control
over expenditure wrt fruitless and wasteful expenditure, and italso gives an opportunity to check the
processes followed with regard to quotes and trade world, make sure if it is compliantand if prescriptsare
followed likePFMA, Accounting Officers systemwrt delegations etc.
With daily tasks and exposureon LOGIS my ability to train and assiststaff is excellenteven trainingthem on
the job if needed, further more I have extensive knowledge with InterimFinancial Statements & Annual
Financial Statements. Currently my knowledge of contractmanagement is good and its prescripts,asset
management knowledge is excellent wrt disposals,assetregisters and bar codingthereof. Have extensive
knowledge in inventory (stores) and procedures thereof as well as EPS and always makesure that WCSD gets
done and always attached to the pakkie.
4. Work Experience
Employer : Department of Social Development
Directorate : Supply Chain Management: Governance
Job Title : SAO: Policy development and Compliance
System controller for Logis site
Serve on Vetting / Quotation Committee
Ensure proper Audit trail exists
Manual and System Authorisation of Procurement Advices and Official Orders on LOGIS.
Ensure followup of outstandingorders
Manage warehouse in respect of stock levels and ensure proper stock control
Ensure annual stock take of store items and assets
co-ordinateannual stock take of store items and assets
Report on annual stock take of store items and assets
Evaluate disposed items and assets
Authorizing balanceadjustments on LOGIS
Performing Authorization functions on LOGIS
Checking of all transactionsto ensure compliance
Monthly BAS/LOGIS Reconciliation reporting
Monthly Inventory reporting
Monthly Asset reporting (Note 39 & 40)
Reporting on the ComplianceMonitoringInstrument
Exercisecontrol over Petty Cash
Submission of Annual & Interim Financial Statements
Expenditure and commitments
Annual financial statements processes and sanitization thereof
Counting, procuring,and moving of assets
Verifying, rectifying and accountability of assets
BAS/LOGIS reconciliation
Complianceand internal control measures
9yrs appropriateexperience and extensive knowledge in Financeand Supply Chain Management
Assistingand experiencein doing Standard Operatingprocesses in Financeand Supply Chain
Extensive experience in trainingFinanceand Supply Chain management staff and presentation
thereof.
Bids and contracts
My Dutiesare as follow:
Writingpolicies for the department also draftingas well as trainingof standard operatingprocedures,checking
if our Accounting officers systemis aligned with current prescripts and how we can amend itto fit the treasury
blueprint.Developing trainingmaterial to workshop the new BBBEE actand pointsystem as well as PPPFA and
how itwill impactour daily operation.
5. Vetting
Receive and capture approved log1 form
Check and authoriserequisition
Compile and capture
Verify information on log1 vs system
Verify completeness of documentation and correct allocation and itemdetails
Ensure that a proper audittrail is established (supportingdocumentations mustbe attached)
Ensure validity of contracts / quotes
WAREHOUSING
Receiving and issuingof goods
Checking accuracy and correctness of receivables
Sign and capture delivery notes/invoice
Sign and capture RC’s and SRI’s
Forward the Receipt Voucher to the Posting/TransitOfficial
After receivingthe issuevoucher the official will issuetherequest items from the relevant bins
Issueapproved quantities and then forward to TransitOfficial
Receipt Vouchers
Filingof RC/SRI
Storage (safekeeping) of goods
Stock Control
Stock take
Investigate discrepancies
Ensure proper inventory verification isperformed (Correct stock levels)
Report inventory discrepancies to system controller
POSTING / TRANSIT
Responsiblefor capturing:
Receipt voucher (RCCP)
IssueVoucher (ISCP)
Manually authorizerequisition (RQCP)
Simultaneous Receipts and IssueVouchers (RCRI)
Balanceadjustments (BACP)
Approved item Changes (MGCP)
Update service/repair history
Assistin capturingbank details on LSBD
Filingof vouchers
Record transactions on LOG 10
Submit quotations and ITC approvals to System Controller
Administration and maintenanceof Bin numbers
ORDERING
Stay up to date in respect of content and amendments of State Contracts
Ensure all purchasesaredone accordingto existingcontracts and delegations
Invite quotations
Authorize/Maintain Orders accordingto the approved procurement advise
Ensure the correct placement of orders at relevant suppliers
Mail/fax orders to external suppliers
Generate/maintain PA for replenishment of inventory items
6. Submit orders, PA’s and quotations to the Control committee for approval
Obtain quotations from suppliers
Maintain open communication channels with suppliers
Maintain Non-Contractdetail information when items arepurchased on a non-contract bases
Maintain Item Record information
Conduct enquiries on Orders and commitments placed
Correct and resubmittransactions displayed under the resubmission queue
ASSET MANAGEMENT
Control of Assets
Check requisitions for correctness and completeness in respect of descriptions,quantitiesand prices
Ensure quotations obtained by functionaries arecomplete, fair and valid and fromsuppliers who exist
on departmental data base
Stay up to date on the prescriptions and possible changes to the financial delegations
Markingof assets
Update unique number spread sheet on excel
Stock takes
Capturing/Authorisingbalanceadjustments (surplus),authorised after investigation
Capturing/Authorisingbalanceadjustments (shortages),carried outafter disposal committee meeting
Evaluation of condition / disposals
Theft and Losses
Disposal capture(BACP)
Submission to Disposal Evaluation Committee
Disposal on system (BAAT)
Disposal scheduleauthorised
Physical disposal
Controllingmovement of assets
Maintenance of assetregister
All distribution history serial no’s
Implementing SCM3/2014 Location Managers to sign responsibility of assets under their control
Filling
Purchasing of Assets
Keep government contracts updated
Costingof PA
Ensure that a proper audittrail is established (all supportingdocuments attached)
Manual authorising of PA
Capturing/Authorising of PA
Authorising of order
Despatchingorder to supplier
Followup outstandingorders
Receiving of assets on system(includingdonations)
Physical receivingof assets
Recording of receipts(assets) on guarantee register
7. PAYMENTS
Authorising Payments
Check all payments done via Procurement Integration
Check and control all statements received from suppliers for discrepancies
Handleall enquiries concerningoutstandingpayments
Obtain and arrangeInvoices and Credit Notes for payments
Report faulty payments to the System Controller
Check invoices correctness before payments are made
Capture Invoiceon the Logis (FIIN)
Capture Payments and preliminary payments on Logis
Capture Credit Notes and disallowances on Logis
Capture backdated priceincreases on Logis
Update the Commitment register by indicatingthe amounts paid as well as any discountreceived
Receive Original invoiceand copy of delivery note from the supplier and transit
Capture and Pre-authoriseall payments made to a supplier
Payments must be done within 30 days of receipt of invoice
Forward the relevantdocuments to the Financial delegateresponsiblefor the Final Payment
Perform daily reconciliationsin respectof payments sent to BAS and accepted by BAS
Verify bank details of supplier registered on Logis before submittingpayments to BAS
Safekeeping of documentation
SYSTEMS MANAGEMENT
o Outstanding Transactions Report
o Authorising Functions
o ICN Maintenance
o Reporting
o Stock Take
o Year-end reporting
o Creation/Maintenance of item records
o Chief user registration/maintenance/creation
To be completed before 7th of each month
Checking of outstandingPA’s
Checking of outstandingrequisition’s
Checking of outstandingPetty Cash
Checking of outstandingissues
Resubmission queues
Followup on Exception reports
Transactions on Hold
Balanceadjustments Authorisation(BAAT)
Merge TransactionsAuthorisation(MGAT)
u function of LSLG
Activatingitem records of existingICN’s
Within 24 hours of receivinglog1
Donations
BAS/LOGIS Reconciliation
BalanceScorecard Analysisand reporting
Co-ordinate and report
Inventory
Assets
Ledgers inactivefor more than 6 months to be discontinued
8. Change cyclenumbers
Assets accountability,stockinginstruction,classification,ICNno
Asset PA Flag
Asset category
Inventory accountability
Inventory stockinginstructions,ICNno’s
Inventory classification,issues
Inventory unit price
Inventory PA Flag
Inventory lead time
Inventory bin number
Chief user ID inactivefor longer than 30 days
No conflicting profiles
No duplication of profiles
EXECUTION OF COMPLIANCE CONTROLS
Checking of transactions with regard to the transaction control sheet
Transactions comply with legislativerequirements
Assets counted
All disposals
Assets sent for repairs
Unmarked assets
Gifts and Donation
BAS & Logis Recon
Leases
Outstandingorders
Transactions proceeded with despite a no on the transaction checklist
Unauthorized PA’s
All payments not made in 30 days
Batches has been securely filed
Certify that there are no items with no consumption
Surplus to requirements
All issues longer than 5 day
Receipts are captured within fiveworking days
Certify that there are no stock with expiry dates
Certify that the only Pa flags arethere in respect of surplus to requirement
Certify that all new ledgers meet the followingrequirements
Certify that all cycles areupdated and maintained
Inventory movements in the store
Major and minor assets movements (note 41 & 42)
SUPPORT AND ASSISTANCE TO STAFF
Planning, organizing and communication skills
Training
REPORTING TO SUPERVISOR
Assets that was purchased and assets received as Gifts and Donations
9. Previous employment:
M I Asset solutions: 2006/01/03 – 2008/02/28: Clerk
Asset management, demand, acquisition and contractmanagement as well as payments.
Dept. of health – Tygerberg Laundry: 2008/03/01 – 2009/01/20: Clerk
Asset management, demand, acquisition and contractmanagement as well as payments.
Dept. of Health – George District Office: 2009/01/25 – 2010/03/01: Admin Officer-
assetmanagement, demand, acquisition and contractmanagement as well as payments.
Dept. of Health – Somerset Hospital: 2010/03/03 – 2010/12/20: Admin Officer
assetmanagement, demand, acquisition and contractmanagement as well as payments and stores
management for inventory of all stores.
Dept. of Health – Pool Staff Capacity building: Admin Officer, Financial Accounting:
Promotion
Asset management, demand, acquisition and contractmanagement as well as payments and stores
management for inventory of all stores.
10. REFERENCES
1. Name: Kemal Jackson
Organisation: Western Cape Department of Social Development
Position: Deputy Director
Contact Number: 083 628 7084
2. Name: Ian Potts
Organisation: Western Cape Health Department
Position: AssistantDirector Compliance& Capacity Building
Contact Number: 082 469 6285 / 021 940 8978
3. Name: Johan Symington (082 877 3264)
Organisation: Western Cape Health Department
Position: Deputy Director Compliance& Capacity Building
Contact Number: 082 877 3264 / 021 483 4799
4. Name: Alphonsa Scheckle
Organisation: Western Cape Health Department
Position: Senior Admin Officer Compliance& Capacity Building
Contact Number: 083 708 0497/ 021 483 4799