1. Catherine Sharp
Jill Taylor-Roe
Pathfinder open access project at
UCL, Nottingham and Newcastle

2. Who are we?
UCL
• 9,000 researchers
• 15K publications p.a.
• UCL Press
NOTTINGHAM
• 3,000 researchers
• 4,000 publications p.a.
• First open access fund
NEWCASTLE
• c2,150 researchers
• c4,000 publications p.a.
© Barry Mangham
Licensed under a CC
BY-SA licence
© Sarah Cossom
Licensed under a
CC BY-SA licence

3. Pathfinder projects
BATH Bristol, Exeter, Cardiff
COVENTRY Northampton, DeMontfort
EDINBURGH Heriot Watt, St Andrews
GLASGOW Southampton, Lancaster, Kent
HULL Huddersfield, Lincoln
MANCHESTER Edge Hill, Liverpool John
Moores, Liverpool, Salford
NORTHUMBRIA Sunderland
OXFORD BROOKES Nottingham Trent, Portsmouth
UCL Newcastle, Nottingham

4. Jisc Pathfinder projects

5. Project aims ADVOCACY
• Communicating complex messages
• RCUK, COAF – and REF
• Institutions, publishers, funders
• Advocacy workshop March 2015
PUBLICATIONS MANAGEMENT
• RCUK reporting
• REF compliance
• Systems and monitoring
APCs
• Payment systems
• Fund allocation
• Post-payment checking
• Publisher liaison – RLUK group

6. Developments
REF open access policy
1. Communication and cultural
change
2. Systems to monitor compliance
Jisc – Research Consulting review
1. Assess readiness for
implementation
2. Cultural and technical
developments needed
3. Risks and mitigating actions for
institutions and Jisc
Pathfinders collecting evidence from
other institutions…..this means you!!

7. UCL OA
communication
WHO
• Office of the Vice-Provost
(Research) – REF Team
• Open Access Team (Library)
• Academic Advisory Group
COMMUNICATION PLAN
• Deans & Vice-Deans (Research)
• Research Committees / Groups /
Boards
• Heads of Department / Institute /
Centre
• Researchers
• DAs and research administrators

8. UCL OA management
• Staffing
• Gold/Green advice
• Symplectic Elements
• ePrints
• Reporting – Green and Gold
• APC payments: database
• Prepayment schemes
• Offsetting schemes

9. Challenges Technical
• Deposit at acceptance in a world of
post-publication harvesting
• Monitoring and reporting
• Merging records after harvesting
Cultural
• Communicating with all researchers
in a large organisation
• Managing compliance in departments
• Creating manual metadata records
• Depositing the right version

10. Field required for
REF reporting
Will appear
in CASRAI
spec?
Related RIOXX
element
Requirement Options for
populating field
Date of
acceptance
 dcterms:dateAccepte
d
Add reportable
field
Manual (possible
Scopus harvest)
Date of deposit  Add reportable
field
Automated
Embargo end
date
 ali:license_ref Add reportable
field
Manual
(repository staff
only), with
automation in
future; added at
deposit
Version  rioxxterms:version Add reportable
field
Manual
Exceptions  Add REF
exceptions
(technical,
deposit, access)
Manual;
repository team
to select from
pick-list
Key metadata for monitoring and reporting

11. Open access projects
• RLUK publisher processes sub-group
- Including initial work on best practice with Edinburgh and Manchester
• Jisc Pathfinder project with Nottingham and Newcastle
• Jisc Monitor
• OpenAIRE2020
open-access@ucl.ac.uk