We created a fully functional Project to have a new parking lot installed at Cincinnati State. Of course, the majority of all figures are fictional - but this taught us how to use the products and services alloted for Project Managers. Cincinnati State 2012.

1. Stephanie Klein
Tawanna Fluellen
Kyle Kovach
Tyrel Handy

2. Stephanie Klein
Major: Project Management
Graduation Date: December
2013
Personal Mission Statement
To achieve my personal best
and live life to it’s fullest.
“Imagination is more
important than knowledge.”
Albert Einstein

3. Tawanna Fluellen
Major: Business Management
Graduation: December 15,
2012
Personal Mission Statement
I am determined to be loyal,
dependable and honest at all
times. The key to great
excellence is simply thinking
the thought of excellence. I
understand that life is one of
God’s gifts and not a given
right.

4. Kyle Kovach
Major: Business Management
Graduation: December 15, 2012
Personal Mission Statement
Always think future, not
present. Do what you can do for
the future. If you think 10 years
ahead, you will always be ahead
of where most people are now.

5. Tyrel Handy
Major: International Affairs
Minor: International
Business
Graduation Date: December
15, 2012
Personal Mission Statement
Striving to be innovative,
consistent, creative and
spontaneous in an uncertain
world.

6. Charter
 The projected enrollment for the 2014-2015 Cincinnati
State school year is 11,500 students.
 The proposal is to acquire the vacant lot at 3667
Central Parkway, demolish the existing structure and
to create additional overflow parking.
 The current number of parking spaces is 2,153 which is
insufficient to accommodate the enrollment growth.

7. Scope Overview
 This project will initiate additional parking at 3667
Central Parkway for Cincinnati State.
 This will include approximately 100 additional spaces
to allow for the projected 11,500 enrollment for the
2014-2015 academic year.

8. Project Scope Overview
 This project will design, develop and implement
additional parking for students, faculty, and staff. This
project will incorporate a work flow process that will:
 Demolish and level land for blacktop
 Install access entrance and exit gate
 The purpose of this parking lot is to relieve overflow
parking of students and staff. These additional parking
spaces will relieve stress of students and faculty and
can then increase overall productivity by:
 Increasing spaces for parking
 Providing a convenient location

9. In Scope and Out of Scope
 In Scope
Inspection/Contractor
Hiring of Crew
Demolishing of Structure
and Lot
Installing of
Pavement/Asphalt
Painting Parking Lines
Handicap Spacing
Installing of Entrance and
Exit Gate
Laying of Concrete for
Sidewalks
 Out of Scope
Purchasing Lot
Pricing Parking Permits
Installing Additional Lots
Re-Paving
Re-Painting
Hiring of Parking Lot
Employees
Hiring of Lot Security
Installing Security Cameras
Installing Traffic Light(s)

10. Milestone Schedule
 Permits obtained
 Passed inspections
 Successful demolition
 Land fully prepped
 Lot paved
 Additional equipment installed

11. Risk Analysis/Management
 Budget (now and future)
 Over budget
 Set up a contingency fund
 Under budget
 Pay dividends to employees for hard work
 Sustainability of lot
 Setup a paid maintenance crew, or consider out of scope
 Contingency budget used completely
 Request additional funds, limit spending.
 Delays
 Individual contractors fail to meet time frames
 Set time limits that are earlier than absolutely necessary
 Delivery times on material
 Order materials before they are needed.
 Availability of funds
 Keep a "quick spend" account.

12. Risk Analysis/Management Cont.
 Weather
 Rain
 Tornadoes
 Snow
 Acts of "nature"
 Temperature
 Set up a contingency plan to allow extra time for goals. Under promise,
over achieve.
 Equipment
 Wrong equipment
 Order equipment from reputable sources.
 Equipment failure
 Acquire insurance for all equipment
 Add contingency time for possible failure to allow time to fix equipment.
 Maintenance
 Out of scope

13. Risk Analysis/Management Cont.
 Vandalism
 Install security cameras, and sufficient lighting
 Electrical issues
 Take precautions to cover wires, and wiring layout
 Required permits (land, sewer, zoning)
 Suitable land
 Make sure land is suitable to build on before accepting project
 Sewer runoff
 Install drainage system
 Zoning
 Apply for zoning licenses while in the planning phase.
 Noise ordinance
 Get approval before project.
 OSHA
 Hire employees trained on OSHA rules and regulations.

14. Risk Analysis/Management Cont.
 Problems with demolition (asbestos, lead)
 Asbestos
 Lead
 Ground could be "fill"
 Pipes could burst (water, gas, etc)
 Allow contingency for clean up, and prepping the land
 Have land inspected before project.
 Workspace accidents/injuries
 Worker injuries
 Equipment accidents
 Pedestrian incidents
 Safety standards
 Insurance

15. Assumptions Constraints
 Obtain all permits
 Available funds for the
budget
 Stable land for parking
lot
 Cincinnati State will
approve lot for student
and faculty parking
 Size of the lot
 Complaint with sewer
district regulations
 City zoning
 Available funds

16. Communication Plan with
Stakeholders

17. Change Management Procedures

18. Training Needs
 Contractors and Employees must be certified and
trained in:
 OHSA Certified
 Safety Certified
 Chemical Handling Certified
 Licensed in concrete paving and lining
 Certified Electrician
 All equipment:
 Must pass inspections

19. Work Breakdown Structure
1. Contractors
1.1 Receive Bids from Contractors
1.2 Review Bids from Contractors
1.3 Selecting of Contractors
1.4 Hiring of Contractors
1.1.1 Hire Excavating Company
1.1.2 Hire Storm Drain Company
1.1.3 Hire Surveyor
1.1.4 Hiring Paving Company
2. Property
2.1 Design of Blueprint and Layout
2.2 Demolition of Land and Structure
2.3 Preparation of Land
3. Installation
3.1 Pavement of Lot
3.2 Painting of Parking Lines
3.3 Installation of Access Gate

20. Budget

21. Pert Chart

22. Gantt Chart (Partial)

23. Linear Responsibility Chart

24. Lessons Learned
1. Budgeting time
2. Separating the “Substance from the Style”
3. Communication and process of dividing work and working together
4. The overall level of detail that a project requires
5. Verbal brainstorming did not work well for our group
 We found that working on items individually and coming back
together as a group was more beneficial
 Suggestions:
A. Set aside time to get to know your team members, this will prove
more productive in learning each member’s learning, working and
communication style.
B. We found that it was easier to contribute information while in-
person meetings – after having time to work on individual items.

25. After Demolition

26. Completed Lot