4. What is to do list?
They are list of task that are prioritized and list
everything you need to carry out.
They have the most important tasks on the top
and the least important ones on the bottom.
(not a surprise if your to do list is not
prioritized, most people don’t prioritize them)
7. • Write down every task you have
• Break down the large tasks to small ones
-If a task take more than 2 hour is large and
you better break it into small tasks
• You can have different lists for you personal,
work, study etc. tasks
9. • You can use A-F technique in which A is very
important and F is not important at all.
• Order them based on their priority
• Review them again and make any necessary
change (for example if you have too many tasks
with high priority change them based on which
are more important)
11. “I have two kinds of problems: the
urgent and the important. The urgent
are not important, and the important
are never urgent
12. The difference between important and urgent
Important
Activities that have an
outcome that leads to us
achieving our goals, whether
these are professional or
personal
Urgent
activities that demand
immediate attention, and are
usually associated with
achieving someone else's goals.
They are often the ones we
concentrate on and they
demand attention because the
consequences of not dealing
with them are immediate
13. Based on the paper you have there are 4 types of
tasks
1. Important and Urgent
2. Important but not Urgent
3. Urgent but not Important
4. Not Important and not Urgent
15. Why is there a paradox?
These kind of tasks are the important ones that
you either:
left them until the very last moment and now they
are urgent (procrastination)
Or:
You couldn’t foreseen them
16. Non of us are future tellers but we can avoid
procrastination
18. The signs of Procrastinating
• Filling the day with low priority tasks
• Waiting for the right time and the right mood
• Sitting down to do the important task and
immediately leave to make a coffee
• Leaving an important task on your To-Do list for
far too long even though you know its important
• Reading emails multiple times while you have
no clear understanding what should you do with
them
19. • Saying yes to every single un-important tasks
other asks you to fill the day while you have your
own important tasks on your To-Do list
• GENERALY: MAKING EXCUSE MEANS
PROCASTRATION
20. Reasons behind becoming a procrastinator
• Unpleasant task or job
• Disorganization
• Feeling overwhelmed with the task
23. Other techniques:
• Set goals both for your personal life and work
life (both long term and short term) we will talk
about how to set goals later!
• Use Eisenhower principle!
• Use Prioritize To-Do lists!
• Master scheduling and planning skill
• Use action plans!
• Count your cost of work and be honest with your
self
25. • These are the tasks that help you achieve your
goals, both personal and professional
• They are THE one tasks that make you do the
important work.
• Dedicate plenty of your time to do these sort of
tasks
• Leave some time for unforeseen tasks
• Don’t leave them until they become urgent as
well
27. • These are the tasks that keep you from
achieving your goals
• Try to either reschedule them or delegate them
• You can schedule regular meetings with those
who interrupt you often
• You might want to learn to say NO to the task
and YES to the person
29. • Ultimate distractions
• Try to cancel or delete them if possible
• These tasks are normally one of those that
others need you to do
• If you define your work boundaries and let
everyone know them, you probably will have a
shorter list
31. Advantages
• You wont forget your tasks
which will lead others to
rely on you
• You tackel the important
jobs first
• You wont get stressed
because of large amount of
jobs left to do
Disadvantages
• To-Do lists are only good
when there are not too many
tasks
• For the situations that there
are huge amount of tasks
you should use action plans
and action programs