It is interesting to me that Aristotle, the one who developed realism, was the student of the one who developed realism’s opposite philosophy, which is idealism. Realism, which is a philosophy that asserts that objects around us are real even if they are not perceived by us, makes much more sense to me than idealism. The philosophy of realism, especially theistic realism, can be seen in my belief that God is not merely an idea but is an objective reality. Like Thomas Aquinas, I believe that there is no conflict between faith and reason and between religion and science. I love reading works of Christian scientists who prove this and it really helps me with my faith. Such works have great impact in my life.

1. POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
College of Education
Department of Library and Information Science
COURSE TITLE Introduction to Record Management and Archives
COURSE CODE LISSC 300143
CREDIT UNITS 3 Units
COURSE PRE REQUISITE None
COURSE DESCRIPTION An introduction to the theories, philosophies, principles and practices in archives and records management.
As an introduction to the theories, practices, and issues in archives and records management, this course provides an overview to three main areas: (1) archival
theory and philosophy, (2) archives principles and practices, and (3) records management framework and approaches. The course aims to expand one’s general
perspective on information science while also providing a holistic foundation, both in principles and praxis, to those individuals aspiring to pursue further studies
and training in archiving and records management.
Institutional Learning Outcomes Program Outcomes Course Outcome
1. Creative and Critical Thinking
Graduates use their imaginative as well as a rational thinking abilities to life situations in order push boundaries, realize possibilities, and deepen their
interdisciplinary and general understanding of the world.
2. Effective Communication
Graduates are proficient in the four macro skills in communication (reading, writing, listening, and speaking) and are able to use these skills in solving problems.
Making decisions, and articulating thoughts when engaging with people in various circumstances.
3. Strong Service Orientation
Graduates exemplify the potentialities of an efficient, well-rounded and responsible professional deeply committed to service excellence.
4. Community Engagement
Graduates take an active role in the promotion and fulfillment of various advocacies (educational, social and environmental) for the advancement of community
welfare.
5. Adeptness in the Responsible Use of Technology
Graduates demonstrate optimized use of digital learning abilities, including technical and numerical skills.
6. Passion to Lifelong Learning
Graduates are enabled to perform and function in the society by taking responsibility in their quest to know more about the world through lifelong learning.
7. High Level of Leadership and Organizational Skills
Graduates are developed to become the best professionals in their respective disciplines by manifesting the appropriate skills and leaderships qualities.
8. Sense of Personal and Professional Ethics
Graduates show desirable attitudes and behavior either in their personal and professional circumstances.
9. Sense of National and Global Responsiveness
Graduates’ deep sense of national compliments the need to live in a global village where one’s culture and other people culture are respected.
Graduates of this program have the ability to:
a) Select, evaluate, organize and
disseminate print multimedia,
electronic and digital information
resources
b) Effectively communicate orally and in
writing, at the same time, use a variety
of communication methods in a manner
that best enables the message to be
understood
c) Demonstrate logical and systematic
approaches to the accomplishment of
tasks
d) Formulate objectives, policies and
processes as well as design and manage
resources in anticipation of future
educational or organizational changes.
e) Recognize, analyze and constructively
solve problems, provide appropriate
direction and assistance, and overcome
barriers when necessary.
f) Identify users’ needs and wants
through reference interviews, customer
surveys, complaint logs and other
means in order to evaluate the
effectiveness of current services and
improve these and other practices
g) Work well in groups and seek ways to
build team efforts to solve problems and
achieve common goals
At the end of this course, the students should be
able to:
1. Demonstrate comprehension of the
theories, practices, and issues in archives
and records management
2. Explain concepts and terminologies in
relation to principles and practices of
archiving and records management
3. Employ basic and foundational archival
and records management tasks
4. Argue the importance and support the
needs of records, archival materials,
archives, and archivists

2. h) Understand library’s automation
systems and the use of computer
hardware, software and peripherals,
including online collaboration tools (the
Internet, the worldwide web, and social
networking sites)
i) Develop information technology
solutions (e.g. library automation
system, Website, e-mail system, etc.)
j) Conduct significant research projects
that will benefit the library and the
organization
k) Evaluate and debate information policy
(e.g., copyright law, plagiarism,
cybercrimes, etc.) and ethical issues
applicable in local, national or global
context
l) Participate in continuing education
activities organized by library
associations and other entities
Course Plan
Week Topic Learning Outcomes Methodology Resources Assessment
Week 1
(3 hours)
COURSE ORIENTATION
• Information about the university: philosophy,
mission, vision, institutional outcomes, core
values and program outcomes
• Overview of the course content
• Mechanics of the online class and classroom
rules
• Schedule of Activities
• Group Formation
Recognize the university’s philosophy, mission,
vision, institutional outcomes, core values and
program outcomes
Define the content of the course
Identify the expectations from the course,
instructor and students.
Enumerate classroom rules to be implemented
Classify group members
Facilitated discussion • PowerPoint Presentation
• Course Syllabus
None
Week 2
(3 hours)
1. Concepts of Records Management
• Records
• Why we create records?
• What are Public Records?
• What are Official Records?
• What are Non-Records or
Transitory Records?
• Records Management
At the end of the lesson, the students should be able
to:
• Understand the concepts and key
elements of records management
• Recognize the differences between public,
official and transitory records
Class discussion and interaction PowerPoint Presentation Peer evaluation on the topics
presented
Graded recitation
Application of rubrics for oral
presentation

3. • Fundamental Areas of Records
Management
Week 3—Week
10
(24 hours)
2. Types and Categories of Records
Types
• External record
• Internal record
• Transaction record
• Legal record
• Personnel record
Categories
• Vital Records
• Important Records
• Useful Records
• Non-essential Records
3. Characteristics and Values of Records
Characteristics
• Authentic
• Reliable
• Integrity
• Usable
• Unique
• Content
• Structure
• Context
Values
• Administrative Value
• Fiscal Value
• Legal Value
• Historical Value
• Intrinsic Value
4. Life Cycle of Records
5. Records Management Processes
6. Data Privacy Act (RA 10173)
7. Requirements of the National Archives
of the Philippines (NAP)
• Organization and Maintenance of
Current and Non-Current Records
• Pertinent Guidelines/Issuances and
Prescribed Forms
8. Filing/Storage Method
At the end of the lesson, the students should be able
to:
• Distinguish the various classification of
records.
• Recognize the importance records
• Describe the characteristics of records
• Identify the values of records, life cycle
and processes
• Translate the requirement of NAP
• Explain the salient features of Data
Privacy Act
Class discussion and interaction
Activity 1 –
• Differentiate records from records
management.
• From a personal standpoint, why do
we need records?
• Explain the following and give at
least 2 examples:
- Public Records
- Official Records
- Transitory Records
• Why do we need to protect public
records?
• Enumerate at least 5 records available
in your home, identify its categories
e.g., vital or important.
Activity 2 –
• Enumerate at least 5 characteristics of
records and explain.
• What are the 5 values of records and give
examples?
• Illustrate the lifecycle of Records and
explain.
• Why do physical records remain popular
even though businesses have invested in
new electronic technologies?
• Based on National Archives of the
Philippines (NAP), what are the
procedures in the disposal of records?
Activity 3 –
• Explain how Data Privacy Act affect the
University?
• Enumerate the 4 NAP general circulars.
• Enumerate at least 6 requirements of
R.A. 9470.
• Identify the NAP procedures on how to
inventory records.
PowerPoint Presentation Peer evaluation on the topics
presented
Graded recitation
30 item quiz per type of library
discussed
Application of rubrics for oral
presentation

4. Week 11 Mid-Term Examination
Week 12—14
(9 hours)
9. Archival Theory and Principles
• Nature of Archives
• Archival Institutions: History and
Culture
• Archival Service
• Principles of Provenance, Original
Order and Respect Des Fonds
At the end of the lesson, the students should be able
to:
1. Describe archival principles, nature,
functions and characteristics
2. Lists the archival institutions, typology
and culture
3. Understand the archival service
• Lecture and discussion
• Library research
Activity 4 –
• Enumerate at least 3 forms archival
materials and give at leas 2 examples for each
form.
• Create a timeline of significant events or
developments in archival history and
culture.
• In your personal points of view, what other
skills or competencies that an Archivist
should possess?
• Please reflect on how you view the archival
codes of ethics. How these views affect your
role as a librarian?
• Write 3 things you have learned about the
principle of provenance, original and respect
des fonds. Summarize your answer using
200 words/characters.
• What are the big challenges and changes to
upgrade/update the services of archival
institutions during this digital age?
• Explain the implications of legislation to
archival service.
• If you will be given the chance to work in any
archival institutions, what innovation
would you suggest to come up with an
effective and efficient services to your
clients?
PowerPoint Presentation Peer evaluation on the topics
presented
Graded recitation
30 item quiz per type of library
discussed
Application of rubrics for oral
presentation
Week 15-17
(9 hours)
10. Collection Development and
Organization of Archival Materials
• Appraisal and Acquisition
• Arrangement and Description
• Access and Users of Archives
• Protecting Archives (Conservation
and Preservation)
At the end of the lesson, the students should be able
to:
1. Evaluate and acquire collections
2. Describe arrangement and description
of collections
3. Determine access and uses of archives
4. Understand the basic concepts in
conservation and preservation
• Lecture and discussion
• Library research
Final Activity
• Give at least one existing archival
institution (local or foreign) for each type.
Describe its background/history, compare its
collection and services.
• Look for an old document available in your
home (e.g. birth certificate, land title,
marriage certificate, etc.). Describe the
present state or physical description of the
PowerPoint Presentation Peer evaluation on the topics
presented
Graded recitation
30 item quiz
Individual take home exercise
Application of rubrics for oral
presentation

5. document. Assess what particular treatment
procedures you will need to preserve,
conserve or restore the said document.
• Name at least two prominent Archivists in
the Philippines and describe their major
contributions to archives and to our
profession.
Week 18 FINAL EXAMINATION
Readings and References
Archives principles and practice: an introduction to archives and non-archivists (2016). [UK]: The National Archives. Retrieved from https://www.nationalarchives.gov.uk/documents/archives/archive-principles-and-practice-an-introduction-to-archives-for-non-
archivists.pdf
Myntti, J., & Zoom, J. (2019). Digital Preservation in Libraries : Preparing for a Sustainable Future. ALA Editions.
Milar, L.A. (2010). Archives: principles and practices. New York: Neal;-Schuman Publishers
Minnesota State Archives (2009). Managing your government records: guidelines for archives and agencies. Retrieved from https://www.mnhs.org/preserve/records/recordsguidelines/guidelines1.php
Oberg, L., Borglund, E. (2006). What are the characteristics of records? International Journal of Public Information Systems : 6 (1), 55-76
Owens, T. (2018). The Theory and Craft of Digital Preservation. Johns Hopkins University Press.
Primer of National Archives of the Philippines. Retrieved from https://nationalarchives.gov.ph/wp-content/uploads/2015/04/Primer-of-R.A.-9470.pdf
Privacy and Information Management Task Force. (2008). PIM toolkit. Retrieved from https://www.pimedu.org/files/toolkit/PIMtoolkit.pdf
Read, J. (2016). Records Management. 10th edition. Boston, MA: Cengage Learning
Society of American Archivists. (2016). Knowledge of archival functions. Retrieved from http://www2.archivists.org/category/book-page-types/gpas-component/core-archival-knowledge/knowledge-of-archival-functions
Course Grading System
University’s Grading System will be applied
Class Standing 70%
• Attendance (10)
• Exercises/Activities (20)
• Recitation (10)
• Written Report (digital) (20)
Midterm / Final Examinations 30%
100%
Midterm Grade + Final Term Grade = FINAL GRADE
Classroom’s Policy
1. Students must read this syllabus carefully for proper information and guidance regarding the course content, required materials, course requirements and grading. They should not hesitate to ask questions or clarifications.
2. The teacher is expected to objectively measure each student’s achievement based on the course requirements and the grading system.
3. The University Student Handbook shall be observed at all times on matters pertaining to academic dishonesty (e.g., cheating, plagiarism, collusion, falsification or fraud in the materials or requirements submitted, etc.).
4. Students who cheat or plagiarize will receive a Failed remark on the counterfeited or plagiarized course requirement/assignment/activity.
5. Students are expected to attend classes and other activities of the course. A student may be dropped from the course after accumulating a total of 3 unexcused absences.

6. 6. Students are responsible for the materials covered during their absences.
7. Students are responsible for securing personal gadget (e.g. laptop/netbook) either individually or shared with a member(s) of the class.
8. Students are expected to read the assigned readings before the class to prepare for and to better profit from the lectures and discussions.
9. For other major examinations such as midterm and final examinations, the students are allowed to take make-up examinations of the schedule agreed upon with the teacher.
10. Students must submit the requirements/assignments/take home exercises on the set deadline. Weekly assignments/take home exercises shall be collected before the start of the class. Late submission will earn demerit for a given requirement.
11. Students are expected to observe proper decorum and behavior during classroom instruction and workshop sessions. Personal conversations are not allowed while in class. Remember that any disruptive behavior can detract others from maximizing learning
experiences.
12. Wearing of proper uniform and identification card during the class and while inside the PUP campuses should be observed
13. Use of mobile phones during the class which are not related to the course is strictly prohibited, not unless there is an urgent need.
Consultation Time
• Consultation may be done 15 minutes before the start of the class or 15 minutes after the end of the class. The student may also send private message through messenger to the teacher for consultation/advising pertaining to the course.
Prepared by: Reviewed by:
VIVIAN A. LIRIO, MLIS
Part Time Instructor
October 2021
RHODORA R. JULIAN, DPA
Chair, BLIS
Date of Endorsement: ________________________
Noted by:
MINNA L. COMUYOG, DEM
Dean, College of Education
Approved by:
EMANUEL C. DE GUZMAN, PhD
Vice President for Academic Affairs