best way to manage your task bba project

1. BEST WAY TO MANAGE YOUR TASk
A PROJECT OF
Workshop on time and workload management
Submittedto: submittedby:
Prof: Namrata chugh Sahil Jain
GGDSDCOLLEGE 3206
KHERI GURNA,BANUR BBA-5th
semester

2. Acknowledgement
I would like to express my special thanks of gratitude to my teacher (Prof. Namrata
chugh) as well as our Director (Dr. Baldev Sachdeva)who gave me the golden
opportunity to do this wonderful project on the topic (best way to manage your task),
which also helped me in doing a lot of Research and i came to know about so many
new things I am really thankful to them.
Secondly I would also like to thank my parents and friends who helped me a lot in
finalizing this project within the limited time frame.
SAHIL JAIN
What is Task Management

3. Task management is as integral to the project management discipline as a ball to the
game of football. Without task management, there is no project management software.
Therefore task management is the primary foundation of project management. In other
words, there is no good project management software without a good task management
system as an integral part of it. Task management is the process of managing tasks
through the project’s life cycle. It includes gathering requirements, planning, status
tracking, testing and creating final reports when tasks are completed. Individuals use
task management to organize and accomplish personal goals for everyday chores.
Teams rely on task management to collaborate and achieve group goals together.
Tasks could have status, start date, due date, people who are assigned to them,
comments, tags and attached files. More advanced task management systems support
dependencies, recurrence, priority and complexity. The market is saturated with to-do
list and task managers of varying maturity and functionality. The hope of this tutorial is
to educate the reader about the attributes of good task management. We also aim to
clarify terms used by project management practitioners when task management is
discussed or planned.
Why time and task management is important

4. Poor task and time management leads to additional stress, and let’s face it: life is
stressful enough as it is. If we don’t adequately manage our workload, we become less
productive, struggle to meet deadlines and forget to do important tasks. Perhaps more
serious than this is the knock on effect: we end up always trying to “catch up” with
things, and we forget to make time for fun & relaxing activities which are essential for
our well-being or feel guilty for enjoying ourselves because we think we should be doing
more important things. Good task and time management, then, is not just about
increasing productivity but giving ourselves a better quality of life.
For me, it is important to have a method of managing my tasks and time which gives me
structure but also allows flexibility to work around unexpected obstacles (e.g. urgent
tasks cropping up, illness, something not working). It also needs to have built-in
techniques to keep me on task - by making me aware of when my concentration is poor
or I have otherwise lost focus - and to help me beat procrastination.
Need of task management

5. Task management systems represent a method of making your business run more
efficiently, it allows you to stay up to date, on time and on budget for all of your project
and management requirements. Even small businesses benefit from a task
management system, and the system will grow in line with your business. Task
management allows you to spend less time managing what everyone else is doing and
spend more time doing valuable work for your own brand. It makes the day to day
running of your business much easier and keeps your employees on track and sane.
Knowing all that you know now, do you believe that you need a task management
system? It is truly your decision, every business is different and your own requirements
and processes will impact this decision.
Excuses, excuses.. why we don’t bother

6. We often make excuses as to why we don’t manage our workload effectively. Here are
a few I’ve used in the past (you might recognize some of them…):
 “I work best under pressure.” – I told myself this because I had poor task
management practices and didn’t want to admit it. I did produce good work under
pressure of a looming deadline, but it was stressful and other things that needed doing
didn’t get done.
 “I’m naturally disorganized and it works for me.” – I used this one to make myself
feel better. The reality is that yes, I am naturally disorganized, but it didn’t work for me:
not doing the things I needed to get done made me feel guilty and stressed.
 “It takes too much time!” – The phrase time management is used a lot, and I used to
kid myself that I don’t have time for time management because I should actually be
doing things instead. The reality is that time passes regardless of what you do: you can’t
really manage time. But you can manage what you do in that time. This is one reason
why I prefer the phrase task management. One of my tasks is to make sure I’m using
my time effectively and keeping my workload under control … it’s a process that’s under
continual review.

7. Advantages of using a to do list
 Focuses your mind on important objectives
 You are less likely to forget to do tasks
 Writing a list helps order your thoughts
 It helps show the bigger picture
 You don't need to hold everything in your head.
 It saves time
 It helps you decide on priorities: the most important and the most urgent
 You are less likely to become sidetracked
 You get the reward of ticking off your achievements
 You feel more in control
 You have a record of what you've done
 You always have something to work on

8. Working Schedule of a day
 8.30 Get up
 9.00 Breakfast
 9.30 Read newspaper
 10.00 Lecture
 11.00 Coffee with friends
 11.30 Work in library
 12.30 Lunch
 1.30 Careers Information Room
 2.00 Lecture
 3.00 Seminar
 4.00 Sports Centre
 5.00 Dinner
 6.00 Listening to music at home
 7.00 Work on CV
 7.30 Chatting with neighbour
 8.30 Union Bar
 11.00 Party at Abigails
 2.00 Home and bed